7shifts
7shifts is a specialized team management platform designed for the restaurant industry to simplify employee scheduling, labor cost tracking, team communication, and integrated payroll processing in one place.
xtraCHEF by Toast
xtraCHEF is an automated inventory and accounts payable platform designed for restaurants to digitize invoices, track real-time ingredient price fluctuations, and manage food costs to protect your profit margins.
Quick Comparison
| Feature | 7shifts | xtraCHEF by Toast |
|---|---|---|
| Website | 7shifts.com | xtrachef.com |
| Pricing Model | Freemium | Freemium |
| Starting Price | Free | Free |
| FREE Trial | ✓ 14 days free trial | ✘ No free trial |
| Free Plan | ✓ Has free plan | ✓ Has free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2014 | 2015 |
| Headquarters | Saskatoon, Canada | New York, USA |
Overview
7shifts
7shifts is a dedicated team management platform built specifically for the restaurant industry. You can move away from messy spreadsheets and paper schedules by using an intuitive drag-and-drop builder that accounts for staff availability and labor costs. It helps you stay compliant with local labor laws while ensuring you always have the right number of people on the floor during busy shifts.
You can manage your entire workforce from a single dashboard, from hiring and onboarding to tracking time and processing payroll. The platform integrates directly with your Point of Sale (POS) system to sync real-time sales data, allowing you to make smarter staffing decisions based on actual demand. Whether you run a single cafe or a national restaurant chain, you can streamline your operations and improve team communication through a centralized mobile app.
xtraCHEF by Toast
xtraCHEF helps you take control of your restaurant's back-of-house operations by automating the tedious manual work of data entry. You can simply snap a photo of your paper invoices or upload digital copies, and the system automatically extracts line-item data, maps it to your general ledger, and syncs it directly with your accounting software. This eliminates human error and ensures your financial records are always up to date.
Beyond simple bookkeeping, you can monitor price trends for every ingredient you buy, allowing you to spot sudden cost spikes before they eat your profits. The platform also enables you to build digital recipes and calculate exact plate costs based on live invoice data. Whether you run a single independent cafe or a large multi-unit restaurant group, you get the visibility needed to make smarter purchasing decisions and keep your food costs in check.
Overview
7shifts Features
- Drag-and-Drop Scheduling Create and publish weekly schedules in minutes while automatically accounting for employee availability and time-off requests.
- POS Integration Connect your POS system to view real-time sales data alongside your schedule to optimize labor targets.
- Mobile Team App Give your staff the ability to view schedules, swap shifts, and chat with teammates directly from their smartphones.
- Labor Budgeting Set labor-to-sales goals and receive alerts when you are at risk of hitting overtime or exceeding your budget.
- Integrated Time Clocking Track exact clock-in times and prevent buddy punching with photo enforcement and GPS geofencing on tablets.
- Compliance Tools Stay ahead of labor regulations with automated alerts for missed breaks, overtime, and fair workweek requirements.
xtraCHEF by Toast Features
- Automated Invoice Processing. Snap photos of invoices to automatically extract line-item data and sync it with your accounting system without manual typing.
- Real-time Inventory Tracking. Monitor your stock levels in real-time based on purchases and sales to reduce waste and prevent over-ordering.
- Recipe Costing. Build digital recipes that update automatically with your latest invoice prices so you always know your exact margins.
- Price Trend Alerts. Get notified when ingredient prices fluctuate so you can negotiate with vendors or adjust your menu pricing immediately.
- Purchasing Insights. Analyze your spending across different locations and vendors to identify opportunities for bulk savings and better deals.
- GL Code Mapping. Automatically categorize every line item to your specific general ledger codes for faster, more accurate month-end closing.
Pricing Comparison
7shifts Pricing
- Up to 30 employees
- 1 location only
- Basic scheduling
- Time off management
- Team communication app
- Availability tracking
- Everything in Free, plus:
- Unlimited employees
- POS integrations
- Advanced reporting
- Labor budgeting tools
- Compliance alerts
xtraCHEF by Toast Pricing
- Limited monthly invoice scans
- Basic invoice extraction
- Mobile app access
- Digital document storage
- Basic reporting
- Everything in Lite, plus:
- Increased invoice volume
- Full accounting integrations
- Line-item price tracking
- Vendor management tools
- Standard support access
Pros & Cons
7shifts
Pros
- Highly intuitive interface designed for non-technical staff
- Seamless integration with popular restaurant POS systems
- Mobile app significantly reduces scheduling phone calls
- Effective labor cost tracking helps maintain profitability
Cons
- Payroll integration can require manual data cleanup
- Advanced reporting is locked behind higher-priced tiers
- Occasional notification delays on the mobile app
xtraCHEF by Toast
Pros
- Saves hours of manual data entry every week
- Highly accurate line-item extraction from messy paper invoices
- Seamless integration with popular accounting tools like QuickBooks
- Provides immediate visibility into rising ingredient costs
Cons
- Initial setup and GL mapping requires significant time
- Mobile app can be slow when uploading many invoices
- Learning curve for staff unfamiliar with inventory software