Quadient AP
Quadient AP is an automated accounts payable software that helps you manage invoices, expenses, payments, and purchase orders in one central cloud-based platform to eliminate manual data entry.
Upflow
Upflow is a specialized accounts receivable automation platform that helps B2B companies streamline their collection processes, reduce overdue invoices, and improve overall cash flow through automated workflows and payment portals.
Quick Comparison
| Feature | Quadient AP | Upflow |
|---|---|---|
| Website | quadient.com | upflow.io |
| Pricing Model | Custom | Subscription |
| Starting Price | Custom Pricing | Custom Pricing |
| FREE Trial | ✘ No free trial | ✓ 0 days free trial |
| Free Plan | ✘ No free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2012 | 2018 |
| Headquarters | Vancouver, Canada | Paris, France |
Overview
Quadient AP
Quadient AP (formerly Beanworks) is an accounts payable automation solution designed to give you complete control over your financial workflows. You can manage the entire AP process—from purchase orders and invoices to expenses and payments—within a single, integrated system. By automating manual tasks like data entry and approval routing, you reduce the risk of human error and speed up your month-end closing process.
The platform is specifically built for mid-market organizations that need to manage multiple entities or locations. You can gain real-time visibility into your liabilities and cash flow while ensuring your financial data stays synchronized with your existing accounting software. It helps your finance team move away from paper-based systems and spreadsheets into a secure, digital environment.
Upflow
Upflow is a dedicated accounts receivable platform designed to help you take control of your unpaid invoices and stabilize your cash flow. Instead of manually tracking spreadsheets and sending individual emails, you can set up automated collection workflows that maintain a professional tone while ensuring you get paid on time. It connects directly to your existing accounting software to provide a real-time view of your aging balance and customer payment behaviors.
You can provide your customers with a dedicated payment portal where they can view all their outstanding invoices and pay via credit card or bank transfer in just a few clicks. The platform is built for finance teams at growing B2B companies who need to scale their collections process without adding more headcount. By centralizing communication and payment tracking, you reduce the friction usually associated with following up on late payments.
Overview
Quadient AP Features
- AI Invoice Capture Extract data from invoices automatically with header and line-item details to eliminate manual typing and reduce errors.
- Electronic Payments Pay your vendors securely via ACH, wire, or virtual credit card directly from the platform with one click.
- Purchase Order Matching Match your invoices to purchase orders automatically to ensure you only pay for what you actually received.
- Automated Approval Routing Set up custom approval workflows based on department, project, or dollar amount to keep your processes moving.
- Expense Management Upload receipts via the mobile app and automatically link employee expenses to your general ledger for faster reimbursement.
- Multi-Entity Support Manage multiple legal entities or locations within a single login while keeping your financial data strictly separated.
Upflow Features
- Automated Workflows. Set up personalized email sequences that automatically follow up with customers based on invoice due dates and payment status.
- Customer Payment Portal. Give your customers a branded, secure space to view their entire billing history and settle multiple invoices at once.
- Real-time Analytics. Track your Days Sales Outstanding (DSO) and aging balance with live dashboards that update as soon as payments arrive.
- Centralized Communication. Keep all your collection notes and email history in one place so your entire team stays aligned on customer interactions.
- Multi-currency Support. Manage global collections effortlessly by tracking and receiving payments in various currencies across your international customer base.
- Collaborative Reminders. Involve your sales or account management teams in the collection process by automatically looping them into relevant email threads.
Pricing Comparison
Quadient AP Pricing
Upflow Pricing
Pros & Cons
Quadient AP
Pros
- Significant reduction in manual data entry time
- Seamless integration with popular accounting systems
- Easy to track invoice status in real-time
- Mobile app simplifies approvals for busy managers
Cons
- Initial setup and mapping can be time-consuming
- Occasional lag when processing very large batches
- Customer support response times vary by region
Upflow
Pros
- Significant reduction in Days Sales Outstanding
- Seamless integration with major accounting software
- Professional and customizable email reminder templates
- User-friendly interface for non-technical finance staff
Cons
- Initial setup of complex workflows takes time
- Limited customization for some reporting widgets
- Pricing can be high for very small startups