LexWorkplace
LexWorkplace is a cloud-based document management system designed specifically for law firms to help you organize matter-centric files, emails, and notes in one secure, searchable location.
Smokeball
Smokeball is a cloud-based legal practice management software that helps small to mid-sized law firms manage matters, track time automatically, and generate documents to increase overall firm productivity.
Quick Comparison
| Feature | LexWorkplace | Smokeball |
|---|---|---|
| Website | lexworkplace.com | smokeball.com |
| Pricing Model | Subscription | Subscription |
| Starting Price | $75/month | $39/month |
| FREE Trial | ✓ 14 days free trial | ✘ No free trial |
| Free Plan | ✘ No free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2008 | 2010 |
| Headquarters | Scottsdale, USA | Chicago, USA |
Overview
LexWorkplace
LexWorkplace provides a dedicated space for your law firm to manage documents and email without the clutter of general-purpose storage. You can organize every file, scanned image, and email thread by matter, ensuring your entire team stays on the same page. It eliminates the frustration of hunting through nested folders or personal inboxes by providing a centralized, matter-centric repository that works where you do.
You can edit documents directly with deep Microsoft Office integration and keep track of every change with automatic version control. The platform also features powerful OCR capabilities, making every PDF and image in your firm fully searchable. By moving your files to this secure cloud environment, you remove the need for local servers while maintaining strict compliance and data security standards required for legal practice.
Smokeball
Smokeball is a cloud-based legal practice management platform designed to help you run a more productive and profitable law firm. It centralizes your entire practice by combining matter management, automated document creation, and lead tracking in one interface. You can manage every detail of a case from initial intake to final billing without jumping between different applications or manual spreadsheets.
The platform solves the common headache of manual time entry by automatically recording every minute you spend working on documents and emails. This ensures you never miss a billable hour and provides deep insights into your firm's profitability. Whether you practice family law, estate planning, or personal injury, you can use pre-built matter types and automated forms to slash the time spent on administrative tasks.
Overview
LexWorkplace Features
- Matter-Centric Organization Keep all your documents, emails, and notes organized by client matter so your team finds information instantly.
- Email Management Drag and drop emails from Outlook directly into specific matters to create a complete communication record.
- Full-Text OCR Search Find any word inside PDFs and scanned images with powerful optical character recognition that indexes every file.
- Microsoft Office Integration Open, edit, and save Word or Excel documents directly within the platform to maintain a smooth workflow.
- Automatic Version Control Track every change made to a document and revert to previous versions whenever you need to see history.
- Document Tagging Apply custom tags to your files to categorize them by document type, status, or priority across matters.
Smokeball Features
- Automatic Time Tracking. Capture every billable second automatically as you work on documents and emails so you never miss a minute of revenue.
- Document Automation. Generate complex legal documents in seconds using a library of over 20,000 automated forms that pull data directly from your matters.
- Matter Management. Organize all your files, contacts, and deadlines in one digital location to keep your entire team synchronized on every case.
- Legal Billing. Create professional invoices and manage trust accounting effortlessly with built-in tools that sync directly with your tracked time and expenses.
- Lead Management. Track potential new clients from the first phone call through the intake process to ensure no new business falls through the cracks.
- Mobile App. Access your entire law firm from your pocket to view matter details, call clients, and track time while you are on the go.
Pricing Comparison
LexWorkplace Pricing
- Matter-centric document management
- Email management for Outlook
- Full-text OCR search
- Document versioning
- Microsoft Office integration
- Unlimited document storage
- Everything in LexWorkplace, plus:
- Advanced security features
- Custom data retention policies
- Priority technical support
- Enhanced administrative controls
- Onboarding and migration assistance
Smokeball Pricing
- Time and expense tracking
- Legal billing and invoicing
- Trust accounting
- Smokeball Payments integration
- Basic reporting
- Mobile app access
- Everything in Bill, plus:
- Full matter management
- Document management
- Email management with Outlook
- Tasks and workflows
- Shared firm calendar
Pros & Cons
LexWorkplace
Pros
- Deep integration with Microsoft Outlook and Office
- Excellent OCR makes scanned documents fully searchable
- Clean interface designed specifically for legal workflows
- Reliable version control prevents accidental data loss
- Responsive customer support tailored to law firms
Cons
- Higher price point than general storage options
- Requires stable internet for document syncing
- Limited third-party integrations outside Microsoft ecosystem
Smokeball
Pros
- Automatic time tracking captures revenue you might otherwise miss
- Extensive library of automated legal forms saves hours of drafting
- Deep integration with Microsoft Word and Outlook streamlines workflows
- Excellent customer support and personalized onboarding experience
Cons
- Higher price point compared to some basic competitors
- Steep learning curve due to the vast feature set
- Full automation features require the desktop version