Wherewolf
Wherewolf provides digital waiver and guest management software designed to streamline check-ins and capture essential marketing data for tour and activity operators globally.
WaiverFile
WaiverFile is a specialized online waiver software that helps you collect, track, and manage digital liability release forms from any device to streamline your check-in process and improve compliance.
Quick Comparison
| Feature | Wherewolf | WaiverFile |
|---|---|---|
| Website | getwherewolf.com | waiverfile.com |
| Pricing Model | Subscription | Subscription |
| Starting Price | $49/month | $15/month |
| FREE Trial | ✘ No free trial | ✓ 30 days free trial |
| Free Plan | ✘ No free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2013 | 2013 |
| Headquarters | Queenstown, New Zealand | Fair Lawn, USA |
Overview
Wherewolf
Wherewolf is a digital check-in and guest management platform that helps you eliminate paper waivers and streamline your front-desk operations. You can automate the entire arrival process by sending digital waivers to guests before they arrive or providing sleek iPad kiosks for on-site registration. This ensures your team spends less time on paperwork and more time delivering great experiences.
Beyond simple signatures, you can use the platform to collect valuable guest data and marketing insights automatically. It integrates with your existing booking systems to sync guest lists and trigger automated follow-up emails for reviews or future bookings. Whether you run a small bike rental or a large-scale adventure park, you can manage your daily manifest and guest safety requirements from a single, centralized dashboard.
WaiverFile
WaiverFile is a dedicated digital waiver management system designed to replace paper liability forms with a secure, searchable online database. You can create custom waivers using a simple builder, allowing your customers to sign from their own smartphones, tablets, or dedicated on-site kiosks. This eliminates the need for physical storage and manual data entry, ensuring your records are always organized and easy to retrieve during audits or legal inquiries.
The platform is built for businesses that handle high volumes of participants, such as trampoline parks, gyms, and tour operators. You can track exactly who has signed in real-time, sync participant data with your email marketing tools, and even collect payments during the signing process. By moving your waivers online, you reduce front-desk congestion and provide a more professional, modern experience for your guests.
Overview
Wherewolf Features
- Digital Waivers Create custom digital waivers that guests can sign on any device before they arrive or at your location.
- iPad Kiosk App Turn your tablets into professional check-in stations that work offline to capture guest data anywhere.
- Daily Manifest View your entire day of bookings in real-time and track exactly who has signed their documents.
- Automated Marketing Send automated follow-up emails to guests after their trip to encourage reviews and repeat bookings.
- Guest Analytics Access detailed reports on guest demographics and referral sources to optimize your marketing spend.
- Photo Integration Link guest profiles with their activity photos to simplify the photo sales and sharing process.
WaiverFile Features
- Custom Waiver Builder. Create your own digital forms with custom fields, checkboxes, and formatting to match your specific legal requirements.
- Offline Signing Mode. Collect signatures even without an internet connection using the mobile app, then sync your data once you're back online.
- Photo Capture. Take photos of participants or their identification during the signing process to add an extra layer of identity verification.
- Group Management. Organize signers into specific events or groups so you can quickly verify everyone in a party has signed.
- Automated Email Sync. Automatically send participant contact information to your marketing platforms to grow your mailing list without manual effort.
- Check-in Dashboard. Monitor your daily flow with a real-time dashboard that shows you exactly who has completed their paperwork.
Pricing Comparison
Wherewolf Pricing
- Unlimited digital waivers
- Basic guest manifest
- Standard email support
- Offline kiosk mode
- Basic data export
- Everything in Lite, plus:
- Automated follow-up emails
- Advanced marketing analytics
- Booking system integrations
- Custom branding options
- Priority technical support
WaiverFile Pricing
- Up to 600 waivers per year
- Unlimited templates
- Mobile app access
- Secure cloud storage
- Email support
- Everything in Startup, plus:
- Up to 2,500 waivers per year
- Custom branding options
- Advanced reporting tools
- Integration capabilities
- Priority email support
Pros & Cons
Wherewolf
Pros
- Sleek professional interface improves guest first impressions
- Offline functionality works reliably in remote locations
- Seamless integration with popular booking platforms
- Significantly reduces check-in times during peak hours
Cons
- Initial template setup can be time-consuming
- Higher price point than basic waiver tools
- Limited customization on the entry-level plan
WaiverFile
Pros
- Intuitive interface makes it easy for customers to sign
- Offline mode is highly reliable for remote events
- Excellent customer support with fast response times
- Simple setup process gets you running in minutes
Cons
- Pricing can scale quickly for very high volumes
- Advanced customization requires some initial learning
- Limited native integrations compared to larger platforms