Is event planning chaos overwhelming you?
You’re juggling spreadsheets, endless email threads, and multiple disconnected apps, making it impossible to keep track of every moving part.
The constant fear of missing a critical task is real. When every detail feels like a potential crisis, your event outcomes and sanity suffer.
This manual approach isn’t just inefficient; it’s a huge risk. It leaves your team scrambling and makes it nearly impossible to measure your event’s true success.
The good news is that the right platform can end this struggle. It can help you streamline your entire event workflow from a single place.
To help you find it, I’ve created this guide. I’ll walk you through the best event management software to conquer chaos and elevate your outcomes.
You’ll find solutions that automate tedious tasks, boost attendee engagement, and provide the data you need to prove your event’s ROI to leadership.
Let’s dive in.
Quick Summary:
# | Software | Rating | Best For |
---|---|---|---|
1 | Sched → | Event planners of all sizes | |
2 | Boomset → | Hybrid and virtual events | |
3 | Fonteva → | Associations and societies | |
4 | Stova → | Global enterprises | |
5 | WildApricot → | Growing organizations |
1. Sched
Event planning stress: a thing of the past?
Sched helps you say goodbye to juggling schedules, speakers, and last-minute changes with its all-in-one AI event planning toolkit.
This means you can automate sign-ups, confirmations, and attendee management, freeing you to focus on creating unforgettable experiences. This simplifies tasks, preventing information overload and confusion.
It’s time to streamline your event workflow.
Sched helps you conquer event chaos with robust tools for registration, ticketing, and scheduling. This allows you to effortlessly upload attendee information in bulk and create customizable sign-up forms tailored to your event’s specific needs.
You can offer multiple payment options, including cards, ACH, and invoices, alongside customizable ticket types like VIP passes or early bird specials. Additionally, Sched provides a native mobile event app that can be fully branded for your event, ensuring attendees have personalized schedules and access to session content on the go. Plus, with features like AI-generated titles and descriptions, event websites with embed options, and real-time in-app notifications, you can keep attendees informed and engaged while designing a tailored experience.
The result is increased attendance and engagement.
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Key features:
- Automated Registration & Ticketing: Streamline sign-ups, confirmations, and offer diverse payment and ticket types, including coupon codes and transfer options.
- Personalized Scheduling & Engagement: Deliver a branded mobile app with personalized schedules, real-time notifications, and easy access to session content for attendees.
- Comprehensive Event Management Tools: Manage speaker submissions with Call for Papers, assign tasks, print personalized badges, and track attendance for detailed reporting.
Sched features, pricing, & alternatives →
Verdict: Sched stands out as a leading contender for the Best Event Management Software, especially for those seeking to automate workflows and enhance attendee experience. Its comprehensive features, from customizable registration forms to AI-powered content generation, help overcome challenges like disjointed processes and pressure to justify costs, delivering measurable outcomes like higher engagement.
2. Boomset
Struggling with event management chaos and disjointed workflows?
Boomset offers one robust platform with all the functionality and solutions you need, including event registration, guest list check-in, and badge printing. This means you can create engaging virtual and in-person events efficiently.
Your pain points around managing various tools are directly addressed, as Boomset helps you streamline hybrid and online events with a single, comprehensive system. This cohesive approach eliminates the need for multiple, disconnected platforms.
The result is simpler, more effective event execution.
Boomset solves common event management challenges by centralizing your operations. You can create branded event registration pages and provide a customized purchase experience for attendees.
Additionally, you can admit entry using QR code scanning, UHF/NFC, or even facial recognition, making check-in incredibly efficient. This improves attendee experience and reduces wait times significantly.
Furthermore, you can manage session access, allow attendees to create their own schedules, track attendance, and automatically issue certificates upon completion. Plus, you gain access to meaningful data insights, monitoring real-time attendee statistics and demographics to improve event ROI.
Unlock seamless event experiences for your attendees.
Key features:
- Comprehensive Registration: Manage branded event registration pages and customize the purchase experience, allowing for QR, UHF/NFC, or facial recognition entry.
- Engaging Event Execution: Utilize interactive multi-sessions, live-streaming, Q&A, and gamification, alongside lead retrieval and digital business card scanning.
- Data-Driven Insights: Access real-time attendee statistics, session attendance reports, and full event demographic breakdowns to improve your event ROI.
Boomset features, pricing, & alternatives →
Verdict: Boomset stands out as a strong contender for the best event management software, offering a unified platform that directly addresses challenges like disjointed workflows and data silos. Its comprehensive suite of features, from facial recognition check-in to real-time analytics, helps streamline operations, boost productivity, and improve event ROI.
3. Fonteva
Tired of juggling countless event tasks?
Fonteva offers a comprehensive event management solution designed to streamline your entire event lifecycle. This means you can manage everything from registration to engagement with ease.
It integrates seamlessly with Salesforce, providing an extremely customizable and completely integrated experience that makes hosting events much simpler.
Looking to simplify your event planning?
Fonteva empowers event managers by centralizing attendee management, registration, and engagement. This allows you to focus on delivering impactful experiences.
The platform includes modules for events, payments, and communities, ensuring all your event needs are met within a single system. Plus, with Fonteva Mobile and the App Marketplace, you get flexibility to elevate your membership with tailored apps. Additionally, Fonteva’s framework allows for unique customization, ensuring your specific event needs are addressed.
The result is increased productivity and better outcomes.
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Key features:
- Centralized Event Management: Effortlessly handle registration, attendee information, and engagement through a single, integrated platform, boosting your productivity.
- Salesforce Integration: Leverage the power of Salesforce for deep customization and complete integration, simplifying event hosting and providing actionable intelligence.
- Comprehensive Modules: Utilize dedicated modules for events, payments, and communities, alongside mobile access and an App Marketplace for flexible, tailored solutions.
Fonteva features, pricing, & alternatives →
Verdict: Fonteva stands out as a robust and customizable option among the best event management software, especially for associations and professional societies. Built on Salesforce, it handles over $1.8 billion transacted annually, proving its reliability and scalability for boosting attendance and engagement.
4. Stova
Are your event workflows feeling disjointed and overwhelming?
Stova offers an end-to-end event technology ecosystem that simplifies planning for all your events, regardless of size or location. This means you can easily manage everything from small field marketing programs to large-scale user conferences.
You’ll find their solution supports every step of the event lifecycle, helping you plan, grow, and measure with a dedicated partner. This comprehensive approach tackles the information overload you often face.
Simplify your event management with one platform.
Stova’s platform provides the power and flexibility global enterprises need, while also offering the scalability event organizers love. You can leverage their capabilities for strategic meetings management, robust registration, and engaging virtual or hybrid event experiences.
Their content management and networking tools ensure your attendees are fully engaged, with mobile access for convenience and real-time onsite services. Additionally, their analytics and reporting give you actionable insights to measure success and inform future strategies, helping you justify costs to leadership. Plus, with a centralized dashboard, you can plan, track, and analyze multiple events concurrently, from regional roadshows to multi-day conferences.
The result is truly elevated outcomes.
Key features:
- End-to-End Event Management: Comprehensive tools for planning, growing, and measuring events of any size or complexity, streamlining your entire event lifecycle.
- Flexible Event Formats: Seamlessly manage in-person, virtual, and hybrid events with capabilities like branded registration, mobile apps, and self-service check-in kiosks.
- Actionable Insights & Support: Gain valuable data through analytics and reporting, backed by expert support for onboarding, setup, and real-time event assistance.
Stova features, pricing, & alternatives →
Verdict: Stova offers a robust and user-friendly platform, centralizing attendee management, registration, and engagement to overcome disjointed workflows and tool limitations, making it a strong contender for the best event management software. Its end-to-end capabilities and focus on customer success, as praised by clients like Simmons University and the National Association of Realtors, directly address the pain points of event professionals seeking reliable and scalable solutions.
5. WildApricot
Are you struggling with event management chaos?
WildApricot offers robust event management capabilities, designed to streamline your entire process from start to finish. This means you can simplify event registration, promotion, and payment collection with ease.
Here’s how it works: You get customizable event pages and registration forms, empowering you to create the perfect attendee experience without coding.
This simplifies everything.
WildApricot solves the problem of disjointed event workflows by centralizing attendee management, payments, and communications. You can effortlessly manage your members’ information online in one secure, centralized system. Plus, automate repetitive tasks like event registrations and payment processing, saving you precious time. You can also take and track event payments online, ensuring a seamless experience. Additionally, the mobile app allows you to manage events, process payments, and communicate with attendees in real-time, keeping your organization connected on the go.
The result is increased attendance and engagement.
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Key features:
- Customizable Event Management: Take the hassle out of event planning with customizable event pages, registration forms, and automated communication tools for seamless attendee experiences.
- Integrated Payment Processing: Securely process and track event payments online or on-site, offering built-in payment options or integrating with your existing system for financial ease.
- Comprehensive Mobile Access: Manage your events, members, and payments from anywhere with the WildApricot mobile app for admins, while members can easily register and update profiles on their app.
WildApricot features, pricing, & alternatives →
Verdict: For growing organizations seeking an all-in-one solution, WildApricot stands out as a strong contender for the best event management software. Its integrated event, payment, and communication features, coupled with mobile accessibility, help you save time and boost engagement.
6. Bizzabo
Are you struggling with event management chaos?
Bizzabo’s Event Experience OS offers a unified platform to streamline event coordination, whether it’s for conferences, field marketing, or internal events. This means you can centralize attendee management and registration.
This helps overcome fragmented workflows and integrate all aspects from marketing to engagement, ensuring your events are cohesive and impactful for your organization.
Here’s how you conquer event chaos.
Bizzabo brings together robust capabilities like flexible registration, a customizable event site builder, and multi-day agenda management. You get an intuitive platform to streamline processes and gain valuable insights.
The platform helps you personalize attendee journeys with dynamic registration and multi-track agendas, while empowering sponsors with branding and lead capture. Additionally, it offers innovative SmartBadges and an event lead capture app to boost ROI. You can deliver TV-quality broadcasts with live streaming and engage audiences with interactive experiences and a mobile event app, centralizing all data in one place.
The result? Measurable business outcomes.
Key features:
- Event Experience OS: A comprehensive platform that centralizes registration, content, virtual venue, event app, and data, allowing you to manage all event types effortlessly.
- Klik Experiential & SmartBadge: Innovative wearable tech that enhances attendee networking, enables seamless check-in, and provides powerful lead capture for exhibitors and sponsors.
- Insights & Reporting: Robust analytics capabilities that monitor event success indicators, engagement insights, and business outcomes, helping you prove event ROI.
Bizzabo features, pricing, & alternatives →
Verdict: Bizzabo stands out as a strong contender for the best event management software by centralizing crucial functions like registration, marketing, and data analytics. Its unique Klik SmartBadge, proven to boost exhibitor leads by 315% in a case study, makes it ideal for enhancing engagement and proving event ROI.
7. Cvent
Is event chaos consuming your productivity?
Cvent provides a comprehensive platform that addresses disjointed workflows and the limitations of current tools, centralizing your event needs. This means you can manage every stage, from planning to post-event, all in one intuitive system.
It streamlines your coordination efforts, enabling you to automate manual processes and secure necessary approvals. This integrated approach helps you overcome the challenges of juggling multiple systems.
Simplify your event management with one solution.
Cvent solves the problem of information overload by offering an all-in-one platform for your events. This robust solution centralizes crucial functions like venue sourcing from over 300,000 global locations, streamlined registration with secure payment processing, and comprehensive attendee engagement tools. For example, you can build branded event websites with a drag-and-drop designer, and use mobile event apps for networking, updates, and sponsor connections. Additionally, you can utilize detailed engagement scoring and integrated lead management tools to track attendee journeys and qualify leads for your sales team. Plus, the platform supports various event formats, including in-person, hybrid, virtual, and webinars, ensuring you have the flexibility you need.
While we’re discussing comprehensive event features, you might find my analysis of email testing tools helpful for optimizing your outreach.
Boost event outcomes and ROI.
Key features:
- Comprehensive Lifecycle Management: Manage your events from initial planning and venue sourcing to promotion, attendee engagement, and post-event analytics, ensuring a cohesive and efficient process.
- Integrated Attendee Experience: Provide seamless online registration, engaging mobile event apps for networking, and smooth onsite check-in with on-demand badging for a superior attendee journey.
- Data-Driven Insights & Integrations: Capture event and attendee data, calculate ROI, track engagement, and integrate with your existing business systems to enhance future event strategies and operations.
Cvent features, pricing, & alternatives →
Verdict: Cvent is an excellent choice for event coordinators and marketing managers seeking the best event management software to centralize operations and improve outcomes. Its ability to simplify venue sourcing, automate processes, and provide robust analytics makes it ideal for overcoming common pain points like information overload and justifying costs. You can easily manage 7M+ events and process 315M+ registrations efficiently.
8. Planning Pod
Overwhelmed by managing complex events and disparate tools?
Planning Pod offers an all-in-one suite of tools for streamlined event planning and venue management.
This means you can easily centralize everything from schedules to registrations, keeping all your event data in one convenient place.
It’s time to simplify your event workflows.
Planning Pod helps you track every detail, integrating over 20 event-specific tools into one platform. This allows you to effortlessly share information with your team and clients throughout the entire event lifecycle.
You can save significant time by automating processes, like setting up autoresponder emails for new leads and automating field fills for Banquet Event Orders. This minimizes busywork, letting you focus on strategic tasks. Additionally, the platform provides client portals for easy document signing, payments, and task completion, enhancing the customer experience.
Planning Pod also offers mobile accessibility, reporting dashboards for up-to-the-minute snapshots, and robust data security, ensuring you gain key insights and maintain organization, wherever you are.
Minimize oversights and gain clarity.
Key features:
- Comprehensive Event Management and Planning: Centralize all event details, from schedules and attendee registrations to proposals and contracts, streamlining your entire planning process.
- Integrated Venue Management: Simplify booking, billing, and client management for banquet halls, caterers, hotels, and other event venues, boosting sales and collaboration.
- Intuitive Floorplan Design: Easily create professional, to-scale layouts and seating charts with drag-and-drop tools, enhancing event design and providing clear staff direction.
Planning Pod features, pricing, & alternatives →
Verdict: Planning Pod stands out as a leading all-in-one Best Event Management Software, ideal for event planners and venues seeking to streamline processes, save valuable time (up to 62+ hours/month), and centralize communications. Its integrated tools for planning, venue management, and floorplan design make it a robust choice for conquering event chaos.
9. Eventzilla
Overwhelmed by event planning complexities?
Eventzilla offers a powerful platform designed to simplify your entire event lifecycle, from initial setup to post-event analysis.
It helps you overcome disjointed workflows and tool limitations by centralizing attendee management, registration, and engagement, allowing you to launch your event site and mobile app in minutes.
Simplify your event coordination.
Eventzilla solves the challenge of information overload by providing a comprehensive suite of tools within one platform. This means you can effortlessly manage sessions, engage attendees, and simplify check-in without needing multiple disparate systems.
Their Event Website Builder allows you to create a custom-branded site with no code, while the Event Registration & Ticketing feature ensures effortless sign-ups. Additionally, you can easily craft your event’s schedule with the Agenda Builder and streamline on-site experiences with kiosk check-in and badge printing, maximizing reach and impact through live streaming.
Ultimately, you boost productivity and achieve measurable business outcomes.
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Key features:
- Event Website Builder and Registration: Create custom, no-code event websites and manage effortless online registration and ticketing for all your events.
- Attendee Engagement & On-Site Solutions: Foster meaningful connections with attendees and streamline check-in, badge printing, and exhibitor lead capture for smooth event days.
- Analytics & Integrations: Gain insights with custom reports to drive decisions and connect Eventzilla with your existing CRM or marketing tools for a seamless workflow.
Eventzilla features, pricing, & alternatives →
Verdict: Eventzilla stands out as a strong contender for the best event management software, empowering you to conquer event chaos. Its robust features like integrated analytics, custom reporting, and lead capture for exhibitors make it ideal for driving higher attendance, engagement, and improved reporting for future event strategy, without the steep learning curve.
10. EventMobi
Feeling overwhelmed by event planning with a small team?
EventMobi’s modular tools, like mobile event apps and badge printing, address the pain of juggling disconnected solutions.
This means you can streamline complex agendas, manage registration, and handle on-site logistics without the usual chaos, leading to a more organized and successful event.
Want to see how it works?
EventMobi delivers robust solutions for virtual, in-person, and hybrid events, offering a CMS and multi-event management capabilities. This allows you to choose only the modules you need, avoiding unnecessary features and costs while ensuring seamless integration with your existing tech stack.
You can create on-brand experiences and track success with built-in analytics, helping your lean team deliver large-scale conferences or multi-day user events effectively. Plus, with professional services for live stream production or on-site support, you get expert help to fill any gaps. The result is flawless event execution that boosts attendee engagement and proves ROI.
While we’re discussing enhancing experiences, you might find my analysis of best text to speech software helpful for content creation.
Key features:
- Modular event solutions: Choose specific tools for in-person, virtual, or hybrid events like mobile apps, registration, check-in, and badge printing, ensuring you only pay for what you need.
- Comprehensive engagement tools: Drive attendee interaction with features like networking, appointment booking, gamification, live polls, and surveys for a more dynamic event experience.
- Robust event management and analytics: Centralize your event data, manage multiple events, integrate with your existing systems, and generate detailed reports to prove engagement and ROI.
EventMobi features, pricing, & alternatives →
Verdict: EventMobi stands out as a strong contender for the best event management software, especially for lean teams at growing companies. Its modular design, comprehensive feature set for both in-person and virtual events, and transparent pricing structure make it an excellent choice for achieving higher attendance and engagement without major process disruption.
Conclusion
Event planning chaos is exhausting.
Choosing the right tool is tough. The market is flooded with lookalike options, making it hard to find one that truly fixes your disjointed workflows.
The data from MarketsandMarkets confirms that automation in event management systems streamlines complex tasks. This helps reduce manual process burdens, allowing you to focus on creating amazing experiences.
Here is what I recommend.
After reviewing them all, Sched is my top choice. Its powerful automation directly tackles coordination chaos, simplifying your entire workflow from a single, intuitive dashboard.
For comprehensive software solutions, my article on best tag management software offers insights into automating data tags for compliance.
What I love is its AI toolkit for automating registration and scheduling. When using the best event management software like this, you create unforgettable attendee experiences.
I suggest you start a free trial of Sched. See for yourself how easily you can organize and launch your next successful event.
You’ll finally conquer event chaos.