Vacation Tracker Review: Overview, Features, Pricing & Alternatives in 2025

Managing leave shouldn’t be a daily headache.

If you’re tired of wrestling with spreadsheets or clunky HR portals, finding a tool that fits how your team actually works is probably at the top of your list.

My research shows that losing track of time off leads to confusion—missed approvals, tangled schedules, and extra admin work for everyone.

After analyzing Vacation Tracker, I found it solves these headaches by running right inside Slack, Teams, or Google Workspace—so tracking leave, customizing policies, and handling approvals becomes part of your day, not an extra job.

In this Vacation Tracker review, I’ll break down how you can eliminate leave management friction without forcing your team to use another standalone HR tool.

You’ll see how Vacation Tracker handles the core requirements: deep chat integrations, approval workflows, flexible policies, and reporting—plus how it stacks up against competitors and what to expect on pricing.

You’ll come away knowing the features you need to streamline leave requests, keep everyone in sync, and avoid hidden administrative problems.

Let’s dive into the details.

Vacation Tracker Overview

Vacation Tracker has been around since 2017, based in Serbia. From my research, their core mission is to simplify leave management right inside your existing team tools.

What sets them apart is a sharp focus on small to medium-sized businesses, especially remote-first teams. They aren’t trying to be a massive, complex HRIS, which keeps the product incredibly streamlined for you to adopt.

For this Vacation Tracker review, I found recent updates add advanced reporting and policy controls, showing a clear commitment to supporting your company as it scales.

Unlike all-in-one HR systems that can feel bloated, Vacation Tracker differentiates with deep, native integration into your chat tools. My analysis shows this focus on workflow over features is their key advantage for your team.

They work with thousands of organizations, from tech startups to mid-market companies that want a dedicated, efficient tool without the overhead of a clunky, standalone system.

I was impressed by how their entire strategy centers on eliminating context switching. They clearly understand that if a tool isn’t a natural part of your daily communication flow, your team simply won’t use it consistently.

Now let’s examine their capabilities.

Vacation Tracker Features

Manual leave tracking drains productivity.

Vacation Tracker features are designed to simplify leave management right where your team works, eliminating friction and administrative overhead. Here are the five main Vacation Tracker features that solve common time-off challenges.

1. Native Chat & Workspace Integrations

Tired of switching apps just to request leave?

Constantly jumping between tools wastes time and breaks focus, making simple tasks like leave requests a hassle.

This Vacation Tracker feature lets you handle requests right within your chat app, like Slack or Teams. From my testing, it truly eliminates context switching, making leave management part of your natural workflow.

Your team gets a frictionless way to manage time off, boosting efficiency and adoption instantly across your organization.

2. Customizable Leave Policies & Types

Does your leave policy fit your software?

Rigid systems struggle with unique company policies or global team requirements, leading to manual workarounds.

This feature allows you to create unlimited custom leave types, defining accrual rates and rollover rules. What I love is how you can mirror your your exact company handbook within the tool, handling sick leave to bereavement with precision.

You gain full control over how leave is tracked, ensuring compliance and fairness across your diverse workforce.

3. Multi-Level Approval Workflows

Approvals stuck in email chains?

Without clear approval paths, requests can get lost, delaying critical time off decisions and frustrating employees.

Vacation Tracker supports multi-level approval chains, ensuring requests pass through primary and secondary approvers. This is where Vacation Tracker shines; you can assign approvers by department or user, providing granular oversight crucial for larger teams.

This means the right people always sign off, streamlining your internal processes and maintaining accountability effortlessly.

4. Centralized Team Calendar & Visibility

Struggling to know who’s out and when?

Lack of clear visibility into team availability leads to scheduling conflicts and missed deadlines across departments.

The platform offers a centralized, filterable calendar showing all approved time off. From my testing, integrating with Google/Outlook calendars keeps personal schedules uncluttered. You can quickly see who’s away by department or location.

This helps prevent resource clashes, ensuring projects stay on track and your team always knows who’s available.

5. Reporting & Data Export

Need more than just basic leave data?

Without proper reporting, leave data remains a black box, hindering payroll and strategic resource planning.

This feature offers actionable reports for managers and HR, including leave history and departmental balances. What impressed me most is how you can export all data to CSV, crucial for payroll and analysis. It transforms raw data into valuable insights.

You gain insights for accurate payroll, strategic resource allocation, and identifying potential employee burnout risks.

What I found is how well these Vacation Tracker features work together, creating a truly integrated leave management system that simplifies a complex process. It pulls together everything needed to keep your team informed and efficient.

Vacation Tracker Pricing

Tired of confusing software costs?

Vacation Tracker pricing is refreshingly transparent, offering clear user-based plans that help you budget predictably for your team’s leave management needs. What I found regarding pricing will simplify your decision.

Plan	Price & Features
Core	$1 per user per month • All core leave tracking and approval features • Unlimited leave types • Calendar integrations (Google, Outlook, iCal) • Daily/weekly notifications • Integration with one platform (Slack, MS Teams, or Google Workspace)
Complete	$2 per user per month • Everything in Core plan • Leave Accruals & Rollovers • Detailed Reports & Exports • Multi-Level Approvals • Configurable Workweeks
Enterprise	Custom pricing – contact sales • For 200+ users • Dedicated support • Custom integrations • Advanced features

1. Value Assessment

Real value for your money.

From my cost analysis, Vacation Tracker’s user-based pricing truly shines in its simplicity and predictability. The low per-user cost means you pay only for what you need, preventing overspending on features you won’t use. This straightforward approach stands out competitively as a strong investment.

This helps your finance team forecast expenses accurately, ensuring your budget gets maximum efficiency without hidden surprises. Your ROI becomes clear.

2. Trial/Demo Options

Test before you invest.

Vacation Tracker offers a 7-day free trial, giving you ample time to explore its core functionalities and deep chat integrations. What I found regarding pricing here is that you can fully evaluate its fit for your team’s workflow without any financial commitment upfront. This is crucial for ensuring seamless user adoption.

This trial period allows you to confidently assess its value, ensuring it aligns perfectly with your operational needs before committing to the full pricing.

3. Plan Comparison

Choosing your perfect plan.

For basic leave tracking, the Core plan is budget-friendly, but most growing teams will find the Complete plan a better investment. What makes their pricing smart is how the Complete plan adds critical features like accruals and multi-level approvals for a minimal extra cost per user, significantly enhancing its value proposition.

This tiered structure lets you scale features as your company evolves, matching Vacation Tracker pricing precisely to your evolving needs and budget requirements.

My Take: Vacation Tracker’s pricing strategy is highly competitive and transparent, making it ideal for SMBs and mid-market companies seeking predictable costs and robust chat integrations for streamlined leave management.

Overall, Vacation Tracker pricing offers exceptional value and budget predictability for businesses of all sizes. What you pay for is a simple, effective solution that integrates perfectly into your daily workflow, eliminating manual tracking headaches.

Vacation Tracker Reviews

Real user experiences tell the full story.

To give you an unfiltered look, I’ve analyzed numerous Vacation Tracker reviews from platforms like Capterra and G2. What I found provides balanced insights into actual customer sentiment.

1. Overall User Satisfaction

User sentiment is overwhelmingly positive.

Vacation Tracker reviews consistently show excellent average ratings, nearing 4.8/5 across platforms like G2 and Capterra. From my analysis, the user experience is consistently cited as its greatest strength across hundreds of reviews, pointing to widespread user satisfaction.

This pattern suggests you can expect a very smooth adoption. Its intuitive interface consistently reduces training time, ensuring your team’s quick satisfaction with the software.

2. Common Praise Points

What users consistently love.

From the reviews I analyzed, users frequently highlight simplicity and seamless integration as top strengths. Customers repeatedly praise its intuitive interface and minimal learning curve. You’ll find the Slack/Teams integration is the most lauded feature, streamlining workflows effectively.

This means your team can manage time off without leaving their primary communication tools. It truly simplifies daily administrative overhead significantly for you.

3. Frequent Complaints

Common user frustrations.

While overwhelmingly positive, some common issues emerge in user feedback. I found users on the Core plan desire more advanced reporting. What stands out is how the mobile app is less polished than the seamless desktop/chat integration experience.

Power users sometimes wish for broader HR features not included in its scope. These are generally not deal-breakers; your specific reporting or mobile usage needs determine impact.

Overall, Vacation Tracker reviews reflect genuine user satisfaction with minimal technical complaints. Its strengths consistently simplify leave management, making it a reliable choice for your team.

Best Vacation Tracker Alternatives

Struggling to pick the right leave tracker?

The best Vacation Tracker alternatives offer diverse strengths, each designed for different team sizes, budget considerations, and specific operational needs. Your ideal choice depends on your specific operational needs.

1. Calamari

Need comprehensive HR and time tracking?

Calamari excels if you need more than just leave management, providing integrated clock-in/clock-out attendance tracking. From my competitive analysis, Calamari offers a more comprehensive HR tool for managing both time off and work hours in one system, making it ideal for teams with hybrid needs. This alternative suits businesses seeking broader HR functionality.

You should choose Calamari when your priority is combining both leave management and robust time and attendance tracking.

2. Timetastic

Prioritizing visual simplicity and ease?

Timetastic focuses on extreme ease of use and a highly visual wall chart, making annual planning incredibly intuitive. What I found comparing options is that Timetastic provides simple, visual annual leave planning, perfect for teams where a straightforward overview is key. This alternative prioritizes aesthetics and user experience.

Consider Timetastic when your team needs a clean, visually driven annual planner and deep chat integration isn’t a primary concern.

3. LeaveBoard

Searching for a budget-friendly web solution?

LeaveBoard is a strong contender for smaller teams, offering a very accessible free tier for up to nine employees. Alternative-wise, this solution provides a straightforward, web-based interface that’s easy to navigate, ideal for smaller businesses with basic needs. It’s designed to be simple and effective for SMBs.

Your situation calls for LeaveBoard if you’re a very small company fitting their free plan or prefer a simple web-first interface.

4. BambooHR

Ready for a full-suite HRIS platform?

BambooHR is a full Human Resource Information System, where leave tracking is just one module within a much larger suite. From my analysis, BambooHR offers an all-in-one HR platform, suitable when your business is scaling and needs extensive capabilities beyond just time off. This alternative represents a significant upgrade in scope.

Choose BambooHR when your business growth requires comprehensive HR functions like onboarding, performance, and employee records in one system.

The best Vacation Tracker alternatives truly depend on your specific business size and feature priorities. Carefully assessing these options ensures you find the right fit for your team’s unique needs.

Setup & Implementation

Concerned about complicated software setup and training?

My Vacation Tracker review reveals a refreshingly simple deployment. This section breaks down what it truly takes to get the system up and running, helping you set realistic expectations for implementation.

1. Setup Complexity & Timeline

Getting started is surprisingly straightforward.

Vacation Tracker implementation primarily involves authorizing the app within your existing collaboration platform, which takes just a few clicks. From my implementation analysis, most organizations are configured in under 30 minutes, making it one of the quickest deployments you’ll encounter. The longest part is configuring your specific leave policies.

You’ll want to plan for the time needed to accurately input your company’s holiday calendars and leave policies, potentially via CSV upload.

2. Technical Requirements & Integration

Minimal technical prerequisites here.

Your only requirement is an active Slack, Microsoft Teams, or Google Workspace account since Vacation Tracker operates entirely within these platforms. What I found about deployment is that it’s fully cloud-based, requiring no on-premise hardware or software to maintain, which simplifies your IT burden significantly.

You just need to ensure your chosen collaboration platform is ready. There are no complex server setups or intricate network configurations to manage.

3. Training & Change Management

User adoption happens almost instinctively.

Because Vacation Tracker integrates directly into familiar interfaces like Slack or Teams, employees intuitively grasp its use without extensive guidance. From my analysis, the intuitive experience minimizes formal training needs, often requiring just a simple announcement rather than dedicated sessions or workshops.

Expect minimal resistance to adoption since your team won’t need to learn an entirely new standalone system or change their daily workflows significantly.

4. Support & Success Factors

Vendor support during deployment is excellent.

User feedback consistently praises Vacation Tracker’s customer support as fast, responsive, and highly knowledgeable for any setup questions. Implementation-wise, support is consistently rated as fast and knowledgeable, offering quick solutions via chat or email, which boosts confidence during initial setup.

Your best planning for success involves clearly defining your leave policies and leveraging the excellent support if any specific configuration challenges arise.

Overall, Vacation Tracker implementation stands out for its simplicity and speed, making it an ideal choice for teams prioritizing a hassle-free deployment experience.

Who’s Vacation Tracker For

Is Vacation Tracker the right fit for your business?

This Vacation Tracker review section helps you analyze specific business profiles, team sizes, and use cases. We’ll guide you to quickly determine if this software aligns with your unique requirements and operational context.

1. Ideal User Profile

Perfect for modern, chat-centric teams.

Vacation Tracker is ideal for small to medium-sized businesses, particularly tech companies, startups, or remote-first organizations with 10-250 employees. From my user analysis, teams heavily reliant on Slack, Microsoft Teams, or Google Workspace find it exceptionally useful. You’ll benefit if your primary goal is to automate leave requests and enhance visibility within your existing communication channels.

You’ll see significant success if your team prefers managing time off without leaving their daily communication platform.

2. Business Size & Scale

Scales well for growing SMBs.

Vacation Tracker best serves companies ranging from 10 to 250 employees. It strikes a balance, avoiding the complexity of enterprise HRIS systems while offering more than basic shared calendars. What I found about target users is that mid-sized teams seeking dedicated leave tools will discover optimal value.

You’ll know this fits if your business has outgrown manual spreadsheets but isn’t ready for a full HR suite.

3. Use Case Scenarios

Automating manual leave processes.

This software excels if you’re looking to replace manual leave tracking spreadsheets, streamline remote team visibility, or simply improve your employee’s time-off request experience. From my analysis, it simplifies time off for chat-native teams by integrating directly into their daily workflows, reducing administrative burden for HR and managers.

You’ll appreciate this solution if your priority is frictionless leave management and clear visibility across distributed teams.

4. Who Should Look Elsewhere

Not for complex HR ecosystem needs.

Vacation Tracker may not be ideal for very small teams that only need a shared calendar, or large enterprises requiring a full human resources information system (HRIS). From my user analysis, businesses requiring broader HR functionalities like payroll, timesheets, or performance management will find its scope too narrow.

Consider a comprehensive HRIS or specialized solutions if your needs extend beyond dedicated time-off management.

The final assessment of who should use Vacation Tracker comes down to your need for integrated, straightforward leave management.

Bottom Line

Vacation Tracker delivers on its promise.

My Vacation Tracker review reveals a highly focused and effective solution for modern leave management. This final assessment guides your decision based on its core strengths, minor limitations, and ideal user scenarios.

1. Overall Strengths

Exceptional simplicity and chat integration.

Vacation Tracker excels at intuitive leave management within Slack, Teams, and Google Workspace. From my comprehensive analysis, its seamless chat integration reduces administrative overhead, simplifying requests. Users praise its simplicity, minimal learning curve, and responsive support.

These strengths mean your team adopts the software quickly, significantly boosting productivity by staying within familiar communication tools.

2. Key Limitations

Some features fall outside its core scope.

While effective, Vacation Tracker’s Core plan offers limited advanced reporting. Its mobile app is also less polished. Based on this review, it intentionally avoids broader HR management features, a deliberate choice for its focused purpose.

These limitations are generally manageable for its target audience, representing design choices rather than critical flaws for dedicated leave tracking.

3. Final Recommendation

A strong recommendation for its target audience.

You should choose Vacation Tracker if your business prioritizes simplicity and deep integration with communication platforms. From my analysis, it excels for remote or hybrid SMBs seeking to streamline time-off without needing a complex, full-suite HR system.

My recommendation is confident for teams prioritizing ease of use and seamless integration over a full-suite HR solution.

This Vacation Tracker review demonstrates outstanding value for streamlined leave management, making it a highly effective tool for its intended purpose.