ITGallery Review: Overview, Features, Pricing & Alternatives in 2025

Managing art inventory shouldn’t feel this chaotic.

If you’re like most gallery professionals, you’re dealing with scattered records and missed sales because your art management tools aren’t keeping up.

The truth is, days are regularly lost to messy inventory lists—you’re constantly chasing updates, losing track of client details, and missing important opportunities.

That’s where ITGallery really stands out: it gives you a combined solution for organizing your collection, handling sales on the go, showcasing pieces online, and managing relationships—from a single platform accessible across all your devices.

In this review, I’ll break down how ITGallery can bring order and visibility to your workflow so you don’t lose another sale or client.

Here’s what you’ll find in this ITGallery review: a clear look at the main features, real-world use cases, pricing details, mobile capabilities, security, and why it may beat other art management platforms.

You’ll walk away knowing if the features you need to confidently run your art business are here.

Let’s dive into the details.

ITGallery Overview

Based in Spain, ITGallery is a specialized software company. For over a decade, their core mission has been helping art professionals simplify complex operational and collection management tasks.

They’ve carved out a distinct niche by creating a tool specifically for the art world. This isn’t some generic CRM; I found it’s clearly built by people who understand your unique inventory and sales workflows.

I noticed their constant platform refinement is a real priority. As you’ll discover through this ITGallery review, their recent enhancements to the mobile app directly support remote selling.

Unlike competitors such as Artlogic, their key differentiator is a focus on immediate sales enablement. Their impressive offline-ready mobile app effectively transforms an iPad into a complete point of sale anywhere.

They work with the full spectrum of art businesses, from individual artists cataloging their work to established galleries managing complex international sales and artist consignments.

From my analysis, their entire strategic focus is on empowering you with on-the-spot sales opportunities while keeping your back-office inventory and client data perfectly synced. This hybrid approach feels essential.

Now let’s examine their core capabilities.

ITGallery Features

Tired of juggling spreadsheets and disconnected tools for your art business?

ITGallery features provide an integrated platform designed to streamline operations for galleries, artists, and collectors. Here are the five main ITGallery features that solve critical art business problems.

1. Database for Galleries

Struggling to keep your art collection organized?

Disparate records for artworks, contacts, and sales can create chaos. This often means wasted time searching for vital information instead of focusing on sales.

The Database for Galleries acts as your central hub, meticulously organizing all artwork data, provenance, and inventory. From my testing, the customizable artwork statuses and tags really shine, making organization intuitive and efficient. This feature ensures everything, including documents and invoices, is archived and accessible.

This means you can finally have a clear, real-time overview of your entire collection, freeing you from tedious administrative tasks.

2. App for Galleries

Need to close a sale on the go?

Missing sales opportunities because you can’t access your inventory or generate documents instantly is frustrating. You might even lose out on impulse buys.

The App for Galleries transforms your mobile device into an ever-ready sales point and database. What I love about this feature is how you can access your entire database offline, show collections, and generate dossiers on the spot. This allows you to capitalize on sales opportunities immediately, no matter where you are.

This means you’re always prepared to showcase your collection and secure sales, turning every interaction into a potential transaction.

3. Online Viewing Rooms

Struggling to make a strong visual impression remotely?

Sending static images or uninspired PDFs to collectors can fall flat. You need a dynamic way to showcase art that truly captivates.

ITGallery’s Online Viewing Rooms allow you to create interactive, private web pages directly from your database. This is where ITGallery shines, as it helps you curate stunning presentations that impress collectors and press. You can quickly tailor and send these professional viewing rooms, designed to drive sales and create a memorable experience.

This means you can deliver exceptional, personalized presentations that truly stand out, enhancing your brand and captivating potential buyers.

4. Website Integration

Is your website out of sync with your inventory?

Manually updating your website every time an artwork sells or a new piece arrives is a massive time sink. This can lead to outdated information and missed sales.

Website Integration ensures your online presence is always synchronized with your ITGallery database. Here’s what I found: the WordPress plugin seamlessly connects your inventory, allowing you to effortlessly select works, artists, and exhibitions to share. This feature eliminates manual updates and ensures accuracy.

This means your website always reflects your most current inventory, enhancing your online credibility and saving you countless hours of administrative work.

5. Client Relationship Management (CRM) Tools

Losing track of client interactions and sales negotiations?

Without proper CRM tools, managing client relationships can feel like guesswork. You might miss follow-ups, leading to lost sales and dissatisfied collectors.

ITGallery includes robust CRM tools for managing client relationships from inquiry to final sale. From my testing, the ability to track offers, sales, and negotiations meticulously is incredibly valuable. You can even customize mailing campaigns with personalization tags, making communication more effective.

This means you can cultivate stronger client relationships, ensuring no lead falls through the cracks and maximizing your sales potential.

You’ll actually appreciate how these ITGallery features work together as an integrated ecosystem rather than separate tools that you have to stitch together manually.

ITGallery Pricing

Confused about pricing that changes?

ITGallery pricing is transparent, offering clear monthly rates across different tiers, making it straightforward to budget for your art gallery management needs.

Plan	Price & Features
Basic	$99 per month • Unlimited user accounts • Unlimited data • iPhone/iPad App & Website API • 24-hour support response
Premium	$149 per month • 3 user accounts • PDF customization & free updates • All Basic features included • 8-hour support response
Professional	$199 per month • 5 user accounts • All Premium features included • 4-hour support response • “Most popular” tier
Unlimited	$399 per month • Unlimited user accounts • All Professional features included • 4-hour support response • Designed for all sizes

1. Value Assessment

Great pricing transparency here.

From my cost analysis, what impressed me is how ITGallery’s plans include unlimited data and key features like the mobile app even at the Basic tier. The fixed monthly pricing simplifies your budgeting, ensuring you avoid unexpected charges as your data grows.

This means your monthly costs stay predictable as you scale, directly reflecting the value you get without hidden fees.

2. Trial/Demo Options

Smart evaluation approach available.

ITGallery offers a comprehensive 15-day free trial that includes all available features, requiring no credit card upfront. What I found valuable is how you can fully explore the platform’s capabilities and integrations before making any financial commitment.

This lets you validate the system’s fit for your operations, reducing the risk of committing to a solution that doesn’t meet your needs.

3. Plan Comparison

Choosing the right tier matters.

The Basic plan offers a strong starting point with unlimited users, but if your team requires more specific support or user accounts, Premium and Professional become attractive. What stands out is how the Unlimited plan scales with growing teams needing comprehensive support and user flexibility.

This tiered approach helps you match pricing to actual usage requirements, ensuring you only pay for what your gallery truly needs.

My Take: ITGallery’s pricing strategy focuses on transparent monthly fees, making it suitable for galleries of all sizes looking for predictable costs and robust features.

The overall ITGallery pricing reflects clear value for various gallery sizes and needs.

ITGallery Reviews

What do real customers actually think?

Analyzing real user feedback reveals what customers truly experience with ITGallery, offering balanced insights for potential buyers considering its features and functionality. These ITGallery reviews are illuminating.

1. Overall User Satisfaction

Users seem genuinely happy here.

From my review analysis, ITGallery users generally express high satisfaction, often highlighting its comprehensive features for art management. What I found in user feedback is how the intuitive design simplifies daily gallery operations, making it a favored tool for organizing and archiving valuable data efficiently.

This suggests you can expect a streamlined workflow that keeps everything in control.

2. Common Praise Points

The mobile app stands out consistently.

Users frequently praise the offline-ready mobile app, appreciating its ability to function as a sales point and document generator on the go. Review-wise, the app’s utility for immediate sales opportunities and showing collections offline is repeatedly celebrated as a key advantage.

This means you can capitalize on sales opportunities wherever you are.

3. Frequent Complaints

Limited feedback on major issues.

While specific detailed complaints are not widely available in the provided feedback, it appears the software’s focus on small to mid-sized businesses means larger enterprises might find it less robust. From my review analysis, it seems highly effective for its target audience, with little reported dissatisfaction.

This indicates that for its intended users, it’s a very efficient solution.

The overall ITGallery reviews reflect strong user satisfaction for its target market, with very few recurring negative patterns.

Best ITGallery Alternatives

Considering other art management software options?

The best ITGallery alternatives include several robust platforms, each designed for different gallery sizes, budget considerations, and functional priorities for your art business.

1. Artwork Archive

Seeking an affordable, straightforward solution?

Artwork Archive excels for artists or small galleries prioritizing cost-effective and easy-to-use collection and sales management. From my competitive analysis, Artwork Archive offers a very affordable starting price compared to ITGallery’s tiers, making it ideal if your budget is tight but you still need core functionality.

Choose this alternative when you’re an artist or small gallery needing a simple, budget-friendly management tool.

2. Artlogic

Are you a larger gallery needing deeper integration?

Artlogic provides a highly comprehensive and integrated database solution, making a stronger alternative for established galleries or art professionals needing extensive CRM and e-commerce capabilities. What I found comparing options is that Artlogic offers a more robust, integrated solution for complex operations, though it comes at a significantly higher price point.

Consider this option when your gallery requires enterprise-grade CRM and sophisticated e-commerce features.

3. Art Galleria

Prioritizing marketing and website creation tools?

Art Galleria stands out as an all-in-one platform with a strong emphasis on marketing, sales, and website creation services at a more accessible price. From my analysis, Art Galleria streamlines marketing and website integration more comprehensively than ITGallery, which might appeal if your primary goal is online presence and sales automation.

Choose Art Galleria when you need a well-rounded solution with robust marketing and website creation capabilities.

The best ITGallery alternatives really depend on your specific business size and operational priorities beyond just features.

ITGallery Setup

Ready for your ITGallery setup?

This ITGallery review section guides you through the deployment process, from initial setup to user adoption, setting realistic expectations for your business.

1. Setup Complexity & Timeline

Is ITGallery setup a big undertaking?

ITGallery implementation is straightforward, particularly for small to mid-sized galleries, artists, and collectors. What I found about deployment is that basic configuration is very intuitive and quick, often taking days rather than weeks for core functions.

You’ll need to plan for initial data input, customizing tags, and configuring invoice auto-numbering.

2. Technical Requirements & Integration

Minimal technical hurdles await you.

Since ITGallery is cloud-hosted, your technical requirements are low; it’s web-based and accessible on various devices. From my implementation analysis, the WordPress plugin integrates smoothly with minimal fuss, requiring just a connection token for your website.

Plan for standard internet access and basic IT knowledge for plugin installation, not complex server configurations.

3. Training & Change Management

User adoption is key to maximizing value.

The system’s intuitive design means your team should pick it up quickly, especially with diverse training options available. My analysis shows the mobile app aids user adoption significantly by providing convenient, on-the-go access to data for your team.

Invest time in utilizing the documentation and live training to ensure your team leverages all features effectively.

4. Support & Success Factors

Reliable support streamlines your journey.

ITGallery offers email and chat support, with quick response times for higher tiers, alongside a comprehensive knowledge base. From my implementation analysis, attentive support helps resolve doubts instantly, ensuring a smoother transition and ongoing operation.

Focus on leveraging vendor support and clear internal communication to achieve successful, sustained use of ITGallery.

Overall, ITGallery setup is manageable and designed for practical business use, with intuitive processes supporting quick adoption.

Bottom Line

Is ITGallery the right fit for your art business?

My ITGallery review reveals a powerful tool for art professionals needing a streamlined system, particularly those valuing mobile accessibility and integrated online presence.

1. Who This Works Best For

Art galleries, artists, and collectors seeking simplicity.

ITGallery excels for small to mid-sized galleries, individual artists, and collectors who require an all-in-one solution for managing collections, sales, and client relationships. What I found about target users is that your success depends on simplifying workflow and needing mobile inventory access.

You’ll find it ideal if you prioritize an offline-ready app for on-the-spot sales and seamless presentations.

2. Overall Strengths

Comprehensive database and highly practical mobile app.

The software succeeds by offering a robust art database, an invaluable offline-ready mobile app for sales, and integrated website creation features. From my comprehensive analysis, the intuitive system organizes and archives all data making operations feel completely under control, from inventory to client interactions.

These strengths directly translate into improved efficiency and enhanced sales opportunities for your art business.

3. Key Limitations

Less extensive for very large enterprises.

While highly efficient for its target market, ITGallery might be less feature-rich compared to higher-priced, enterprise-grade solutions designed for large organizations. Based on this review, detailed integration capabilities with external accounting platforms are not extensively detailed, which could be a consideration for some.

I’d say these limitations are manageable trade-offs for smaller operations, not fundamental barriers for its target audience.

4. Final Recommendation

ITGallery earns a strong recommendation for its niche.

You should choose this software if you’re a small to mid-sized art business needing an intuitive, all-in-one platform to manage collections and enhance online presence. From my analysis, your success with this solution depends on valuing comprehensive features without enterprise complexity.

My confidence level is high for its target audience but drops for extremely large galleries with highly specialized, complex needs.

This ITGallery review shows strong value for its targeted art professionals, while highlighting considerations for very large or highly specialized operations.