Condeco Review: Overview, Features, Pricing & Alternatives in 2025

Scrambling for available meeting rooms again?

If you’re struggling to manage hybrid schedules, shared desks, and visitor check-ins, it’s no wonder you landed here searching for Condeco.

Honestly, the biggest pain I see is wasting time every week just booking space—it slows everyone down and frustrates your whole team.

Condeco does things differently by blending room, desk, and visitor management into one platform—and it actually syncs with Outlook and your hybrid office tools, so you can stop toggling between apps.

In this review, I’ll walk you through how Condeco helps you reclaim that lost time with smarter scheduling and real space usage data.

You’ll find out everything you need in this Condeco review: feature walkthroughs, what pricing really looks like, pros, cons, and alternatives—so you can make a confident software decision.

Read on for the features you need to streamline bookings and finally get your team’s workspace headaches under control.

Let’s get started.

Condeco Overview

Condeco has focused on workspace scheduling technology since its 2005 founding in London. Their core mission is simplifying how you manage complex, modern office environments for your people.

They specifically target mid-market and enterprise organizations. What I find truly important is their focus on optimizing the hybrid work experience, not just booking a room, which makes their solution more complete.

Their 2022 acquisition by Eptura was a very smart strategic move. You’ll see through this Condeco review how that integrated broader, essential worktech solutions into their platform.

Unlike competitors that can feel like lightweight apps, Condeco’s key strength is its deep integration with Microsoft ecosystems. I find it feels completely native for businesses that live inside Outlook all day.

They work with over 2,000 leading companies, often in highly regulated sectors like finance and legal that need robust, scalable scheduling for their complex global office needs.

Their current strategy is clearly centered on providing powerful workplace analytics and optimizing the employee journey. This directly helps you translate usage data into actionable insights for justifying real estate decisions.

Now let’s examine their capabilities.

Condeco Features

Struggling to manage your hybrid office space?

Condeco features can help you optimize workspace utilization and enhance employee experience in today’s flexible work environments. Here are the five main Condeco features that solve common workplace challenges.

1. Meeting Room Booking

Are meeting room conflicts slowing you down?

Fighting over meeting spaces or struggling with availability can waste valuable time and frustrate your team. This often leads to inefficient collaboration.

Condeco’s meeting room booking feature allows you to reserve spaces directly from Outlook, with a clear grid view of availability. From my testing, the mobile app for on-the-go bookings really shines for quick reservations and extensions. This feature also integrates with video conferencing tools, simplifying meeting setup.

This means you can easily find and book the perfect room every time, ensuring your meetings start on time and efficiently.

2. Desk Booking

Is finding a desk in the office a daily struggle?

In agile or hot-desking environments, not knowing if you’ll have a spot can cause stress and productivity loss. This uncertainty makes office days less appealing.

The desk booking system lets you find and reserve desks via web, mobile, or digital kiosks, with visual floor plans for easy navigation. What I love about this approach is how it automatically releases unused reservations, optimizing your space. You can also quickly find and book a desk near your colleagues.

The result is your team always has a guaranteed workspace, making hybrid work smooth and stress-free.

3. Visitor Management

Is your reception overwhelmed with guest check-ins?

Manual visitor processes can create long queues, security risks, and a poor first impression for your guests. This also ties up valuable front desk resources.

Condeco’s integrated visitor management streamlines everything from invites to check-out, automatically notifying hosts upon arrival. This is where Condeco gets it right; it integrates with existing security systems to speed up the entire process. Your reception team stays informed and guests experience seamless entry.

This means you can ensure a professional, secure, and efficient welcome for every visitor, enhancing your company’s image.

4. Workplace Analytics

Can’t figure out how your office space is actually used?

Lacking data on space utilization leads to inefficient layouts, wasted real estate costs, and missed opportunities for optimization. This hits your bottom line.

Workplace Analytics provides detailed insights into space usage, helping you make data-driven decisions about your office. Here’s what I found: the Direct Data Connection for advanced analysis allows you to build custom dashboards in tools like Power BI. This feature helps identify underutilized areas and peak usage times.

So, as a facilities manager, you can optimize your real estate portfolio, reduce operational costs, and create a more efficient workspace.

5. Integrations

Are your workplace tools working against each other?

Disconnected software systems lead to manual data entry, workflow silos, and frustration for users trying to navigate multiple platforms. This slows everything down.

Condeco emphasizes seamless integration with your existing tech ecosystem, including Microsoft 365, Teams, and Power BI. The Outlook Add-in truly simplifies space booking, allowing users to reserve rooms and desks without leaving their calendar. This feature ensures smooth data flow and enhanced user experience.

This means you can leverage your current investments, reduce IT complexity, and ensure a unified, efficient digital workplace for everyone.

You’ll actually appreciate how these Condeco features work together to create a comprehensive workspace management solution, rather than just isolated tools.

Condeco Pricing

What’s the actual cost of your new software?

Condeco pricing is based on a custom quote model, meaning you’ll need to contact their sales team to receive a tailored proposal for your specific business needs.

1. Pricing Model & Cost Factors

Understanding their cost structure.

Condeco operates on a custom pricing model, meaning published tiers aren’t available. Instead, your specific needs drive the overall cost, including factors like the number of users, selected features (meeting rooms, desks, visitor management), and the scale of your organization. Budget-wise, you can expect enterprise-level pricing.

From my cost analysis, this ensures your investment perfectly matches your unique workspace management requirements.

2. Value Assessment & ROI

Is this pricing worth it?

While not public, Condeco’s pricing reflects its robust feature set and enterprise-grade capabilities, focusing on optimizing workspace utilization and employee experience. What I found regarding pricing is that it targets mid-market and larger organizations that prioritize advanced features and seamless integration over low upfront costs.

This means you’re investing in a comprehensive solution designed to deliver significant long-term ROI through efficiency gains.

3. Budget Planning & Implementation

Planning for your full investment.

Beyond the core subscription, consider potential costs for implementation, specific integrations with your existing systems (like Microsoft 365), and ongoing support. What stood out is how their demo option allows you to assess fit before committing to a full proposal and implementation process.

So for your business, planning for these total cost of ownership factors ensures a more accurate budget projection.

My Take: Condeco’s custom pricing model caters to organizations seeking a comprehensive, scalable workspace management solution, prioritizing tailored functionality and enterprise-level support over published, one-size-fits-all tiers.

The overall Condeco pricing reflects a tailored enterprise solution for complex workspace needs.

Condeco Reviews

What do real customers actually think?

To give you a clear picture, I’ve analyzed numerous Condeco reviews from platforms like G2, distilling what actual users experience with this workspace management software. These insights will help you understand real-world performance.

1. Overall User Satisfaction

Users seem generally satisfied.

From my review analysis, Condeco consistently holds a strong overall rating of 4.3 out of 5 stars on G2, indicating high user satisfaction. What I found in user feedback is that its intuitive nature helps streamline daily office operations, making it a reliable tool for busy environments.

This suggests you can expect a positive experience, especially regarding ease of daily use.

2. Common Praise Points

The ease of use wins users over.

Users consistently praise Condeco’s intuitive interface for booking desks and rooms, and its seamless Microsoft 365 integration. From the reviews I analyzed, visual floor plans and colleague-finding features are frequently highlighted as incredibly valuable, enhancing the hybrid work experience.

This means you can anticipate smoother space booking and improved colleague coordination.

3. Frequent Complaints

Some integration issues persist.

While generally praised, specific integration limitations, like the web portal not fully connecting with M365 Teams Rooms, often appear in user feedback. Review-wise, some users also find the mobile app’s features somewhat limited, occasionally reporting it as laggy.

These complaints are mostly minor annoyances, not typical deal-breakers for core functionality.

Condeco reviews reveal a highly positive user sentiment, with only specific integration nuances standing out as areas for improvement.

Best Condeco Alternatives

Need to explore more workspace management options?

The best Condeco alternatives include several strong options, each better suited for different business situations, team sizes, and specific feature priorities.

1. Robin

Prioritizing an intuitive, user-friendly experience?

Robin excels when your priority is a highly intuitive, modern interface that fosters team collaboration in flexible office environments. What I found comparing options is that Robin connects people to spaces effortlessly, though it may lack some of Condeco’s deeper enterprise analytics. This alternative focuses heavily on user adoption.

You should choose Robin if intuitive design and seamless user experience are paramount for your team.

2. Skedda

Do your booking rules require extensive customization?

Skedda provides extensive customization and automation for complex booking rules across various space types, including rooms and even sports facilities. Alternative-wise, Skedda offers highly customizable automation capabilities often at a more accessible price point than Condeco. It’s a strong option if your needs are highly unique.

Consider Skedda if you need a highly adaptable and automated solution for diverse booking scenarios.

3. Envoy Workplace

Looking for a more comprehensive workplace platform?

Envoy Workplace offers a unified suite that extends beyond booking to include visitor management and employee wellness, creating a holistic workplace solution. From my competitive analysis, Envoy offers a broader, integrated workplace platform compared to Condeco’s deep focus on scheduling and analytics.

Choose Envoy if you require a unified platform for various workplace needs beyond just booking.

4. OfficeSpace Software

Need advanced AI-powered space optimization?

OfficeSpace Software is a robust, enterprise-grade platform known for its AI-enabled ecosystem that helps optimize space with advanced insights. From my analysis, OfficeSpace leverages AI for smart space management more heavily than Condeco, making it ideal for large-scale, data-driven optimization.

You should consider OfficeSpace Software if advanced AI insights and comprehensive enterprise management are key.

The best Condeco alternatives depend on your specific business size, budget, and use cases rather than just a feature list.

Condeco Setup

How challenging is Condeco implementation, really?

This Condeco review section will analyze the deployment process, setup requirements and adoption considerations. It sets realistic expectations for successfully integrating Condeco into your business environment.

1. Setup Complexity & Timeline

Expect some setup variations.

While the core booking might be straightforward, connecting physical hardware like room notepads can pose challenges. From my implementation analysis, the difficulty increases with physical hardware integration, requiring more technical expertise than just web or mobile deployment.

You’ll need to plan for initial configuration and potential troubleshooting, especially for on-site displays.

2. Technical Requirements & Integration

Prepare for standard cloud deployment.

Condeco is a cloud-based solution on Microsoft Azure, connecting via HTTPS, meaning your infrastructure needs minimal adjustment. What I found about deployment is that each customer gets an individual instance, ensuring data isolation and dedicated resources, unlike multi-tenancy.

Your IT team will need to manage SAML 2.0 based SSO configurations or internal user account setup for authentication.

3. Training & Change Management

User adoption is generally easy.

Condeco is praised for its intuitive interface and low learning curve, meaning end-users will pick it up quickly. From my analysis, basic booking functions require minimal training, allowing your employees to become productive almost immediately.

Focus your training efforts on administrators and IT staff for deeper configuration, integration, and reporting capabilities.

4. Support & Success Factors

Support quality is a mixed bag.

While some users report “very good” and “excellent” support, others experienced “poor customer support.” What I found about deployment is that responsive support is crucial for complex integrations like connecting room notepads, where issues might arise.

You’ll want to establish clear communication channels with Condeco’s service desk and have an internal point person for troubleshooting.

Overall, Condeco setup offers a relatively smooth path for core booking, but physical hardware integration requires careful planning and technical support.

Bottom Line

Is Condeco the right fit for your hybrid workplace?

My Condeco review synthesizes a comprehensive analysis to help you decide if this robust workspace management solution aligns with your organization’s specific needs and strategic goals.

1. Who This Works Best For

Mid-market to enterprise-level hybrid organizations.

Condeco is ideal for organizations embracing hybrid work models, needing a scalable solution for efficient office space management, especially those with multiple locations. What I found about target users is that companies with deep Microsoft ecosystem integration requirements will find it particularly valuable.

Your team will find this works well if you need to optimize space utilization, streamline bookings, and enhance the employee experience in a flexible work environment.

2. Overall Strengths

Intuitive experience and deep Microsoft integration.

The software succeeds by offering an intuitive user experience for booking desks and rooms, coupled with seamless integration into the Microsoft ecosystem. From my comprehensive analysis, its powerful analytics provide invaluable space utilization insights for data-driven decisions regarding your office planning and real estate optimization.

These strengths translate directly into improved efficiency, enhanced employee satisfaction, and significant cost savings for your business operations.

3. Key Limitations

Pricing transparency and specific integration quirks.

Condeco’s primary drawbacks include a lack of public pricing, often requiring direct sales engagement, and some specific integration challenges with Microsoft Teams Rooms functionalities. Based on this review, occasional performance lags have also been reported, along with mixed experiences regarding customer support responsiveness from certain users.

While these limitations are worth noting, I find them generally manageable trade-offs for the comprehensive features and enterprise-grade capabilities that Condeco delivers.

4. Final Recommendation

Condeco earns a strong recommendation for enterprise users.

You should choose this software if your organization is a mid-to-large enterprise navigating hybrid work complexities and requires a secure, comprehensive workspace management platform. From my analysis, your success depends on your need for robust analytics and a unified booking experience across diverse office environments.

My confidence level is high for organizations seeking to optimize real estate and streamline operations, but less for small businesses.

This Condeco review shows strong value for mid-to-large organizations, while also highlighting the importance of understanding its enterprise-focused pricing and capabilities before you make a decision.