Notarize Review: Overview, Features, Pricing & Alternatives in 2025

Tired of chasing in-person notaries for documents?

If you’re evaluating remote notarization software, you’re likely frustrated by the hassle and lost hours arranging traditional notarizations—especially when your team needs quick, secure transactions.

What really hurts is the constant project delays and errors that pop up just because paperwork can’t move without a physical signature or notary.

That’s why I took a deep dive into Notarize—part of the Proof platform. With its 24/7 online notarization, strong ID verification, and deep integrations, it promises a faster and safer way to get your documents notarized, whether you’re handling a few contracts or an entire pipeline.

In this review, I’ll show you how Notarize helps free up your team’s time while delivering compliance and peace of mind.

You’ll find everything you need in this Notarize review: feature walkthroughs, pricing details, user experience, and real comparisons to other top solutions.

You’ll walk away knowing if you’ve finally found the features you need to solve your workflow headaches—for good.

Let’s dive into the analysis.

Notarize Overview

A pioneer in online notarization since 2015, Boston-based Notarize’s mission is to make life’s crucial transactions fundamentally more secure and convenient for everyone involved in the process.

I’ve seen them make a significant impact in demanding, high-compliance industries like real estate, automotive, and financial services. What sets them apart is their focus on the entire transaction lifecycle, not just the final signature, which serves both individuals and large enterprises extremely well.

The recent launch of their ‘Proof’ platform was a truly smart move that I think positions them for the future. As you’ll see through this Notarize review, it strategically expands their vision.

Unlike competitors who simply added notarization to an existing e-signature platform, Notarize was built specifically for remote online notarization. You can feel this specialist DNA in their more robust and intuitive identity verification process, which builds more trust from the start.

They work with major players like Redfin, Zillow Group, and TIAA, which tells me they are truly equipped to handle complex, high-stakes transactions at an enterprise scale.

Their current strategic direction is clearly centered on becoming a full identity-assurance platform for all agreements. This directly addresses your growing need for higher trust and security across the board.

Now let’s examine their core capabilities.

Notarize Features

Tired of chasing paper for notarizations?

Notarize features offer a complete solution for secure, legal online notarization and digital transactions. Here are the five main Notarize features that simplify your document workflows.

1. Online Notarization

Need a notary, but can’t find one?

Finding an in-person notary can be a huge time sink, especially when you need documents processed quickly.

Notarize’s online notarization connects you with a state-commissioned notary 24/7 via video call, which is incredibly convenient. From my testing, the identity verification process is robust, ensuring legal validity across all 50 states. This feature eliminates the need to travel and saves valuable time.

This means you can get your critical documents notarized in minutes, not hours, ensuring business continuity.

2. Electronic Signatures

Still printing, signing, then scanning documents?

Managing agreements with traditional signatures slows down every process, creating unnecessary delays and administrative burden.

Their eSign feature provides legally binding electronic signatures, letting you send, sign, and store documents entirely digitally. What I love about this approach is how it streamlines document execution without a notary every time. It’s perfect for standard contracts and agreements.

You can finally ditch the printer and scanner, making your agreement workflows much faster and more efficient.

3. Identity Verification

Worried about online fraud risks?

The increasing threat of identity theft and deepfakes can make you hesitant about conducting sensitive transactions online.

Notarize’s identity verification goes beyond basic ID checks, integrating advanced features like deepfake detection and fraud monitoring. This is where Notarize shines, as it provides a high level of trust for digital interactions. It ensures the person on the other end is truly who they claim to be.

This means you get peace of mind knowing your transactions are secure, protecting your business from costly fraud.

4. Command Center

Struggling to manage notarizations at scale?

For businesses with high volumes of documents, overseeing multiple notarizations can quickly become chaotic and difficult to track.

The Command Center feature provides centralized management tools to oversee all your notarization operations. Here’s what I found: it allows you to track transactions and manage employee notaries with ease. This helps streamline your processes as your business grows.

So your team can efficiently manage a large number of notarized documents, improving operational control and scaling capabilities.

5. Compliance and Security

Concerned about data privacy and legal compliance?

Handling sensitive documents online always brings concerns about data breaches and meeting complex legal and industry standards.

Notarize prioritizes robust security, employing strong encryption for data at rest and in transit, comprehensive logging, and SOC 2 adherence. The platform maintains an electronic notary journal for audit trails, ensuring every transaction is legally compliant. This feature safeguards your sensitive information.

This means you can confidently conduct digital transactions, knowing your data is protected and always meets regulatory requirements.

You’ll appreciate how these Notarize features work together, creating a secure, efficient digital transaction hub for all your needs.

Notarize Pricing

What’s the real cost of online notarization?

Notarize pricing varies depending on whether you’re an individual, a notary, or a business, with transparent options for personal use and custom quotes for organizations.

Plan	Price & Features
Individuals (Notarize Network)	$25 for first notary seal; $10 for each additional seal • 24/7 on-demand notary access • Compliant notarization & eSign • Add witness: +$10/witness • Add signer: +$5/signer
Notaries (Notarize Network)	Free to join; Earn $5 per on-demand notarization • Keep earnings from own customers (Notarize charges $10/notarization) • Electronic seal & notary journal • Platform & fraud training • Promotional pricing possible
Businesses	Custom Quote – Contact Sales • Integrated online notarization, eSign, ID verification • 24/7 Notarize Network access • Use employee notaries in-house • Volume discounts & enterprise features

1. Value Assessment

Does their pricing offer good value?

From my cost analysis, the individual pricing offers significant convenience, saving you time and travel that easily offsets the $25 per seal. For businesses, custom pricing means you get a tailored solution that aligns with your specific transaction volume and feature needs, avoiding overpayment for unused capacity.

This means your budget gets a precise solution, ensuring you only pay for the services your business genuinely requires.

2. Trial/Demo Options

How can you evaluate Notarize?

While a free trial for the full business platform isn’t explicitly listed, the “Notarize Network” allows individuals to experience the service on a per-transaction basis. What I found regarding pricing is that contacting sales for businesses provides a custom demo to show how the platform fits your unique workflows and compliance needs.

This helps you evaluate the value proposition and see the system in action before committing to a business plan.

3. Plan Comparison

Which plan is right for you?

For occasional personal use, the individual pricing is straightforward and cost-effective. Small businesses might start with the individual option before moving to a business plan. What stood out is how business plans scale for high-volume transactions, offering features like Command Center for managing multiple employee notaries and integrations.

This tiered structure ensures you can match Notarize pricing to your specific usage requirements, whether personal or enterprise-level.

My Take: Notarize’s pricing model is strategically segmented, offering accessible per-use options for individuals and scalable, custom solutions for businesses, aligning costs with specific needs.

The overall Notarize pricing reflects flexible value tailored to individual or business scale.

Notarize Reviews

What do real customers actually think?

To help you understand real-world experiences, I’ve analyzed common themes found in Notarize reviews, looking at overall sentiment and what users praise or complain about most.

1. Overall User Satisfaction

Users seem quite satisfied overall.

From my review analysis, Notarize generally receives strong positive ratings, with users frequently highlighting its convenience and efficiency. What stood out is how users appreciate the quick, hassle-free process, often completed in minutes, which is a major time-saver for them.

This indicates you can expect a very streamlined experience when needing notarization.

2. Common Praise Points

Users love the speed and convenience.

Customers consistently praise Notarize for its straightforward, 24/7 online access, allowing notarizations from anywhere. What I found in user feedback is how the paper-free nature and enhanced security features like ID verification are highly valued, improving both convenience and trust.

This means you’ll benefit from significant time savings and a secure, modern process.

3. Frequent Complaints

Some concerns about cost and support emerge.

Review-wise, occasional complaints center on pricing, particularly for frequent business users who find it costlier than traditional methods. What stands out in customer feedback is how some users report long wait times for customer service, which can be frustrating during urgent situations.

These issues seem to be more about perceived value for cost and occasional support delays, not core functionality.

Overall, Notarize reviews show strong user satisfaction for convenience and speed, with minor concerns regarding cost and customer support.

Best Notarize Alternatives

Too many Notarize alternatives to choose from?

The best Notarize alternatives include several strong options, each better suited for different business situations and priorities regarding online notarization and document management.

1. PandaDoc Notary

Need a unified document workflow solution?

PandaDoc Notary excels if your business needs an all-in-one platform for creating, editing, eSigning, and notarizing documents. From my competitive analysis, PandaDoc offers seamless document creation to notarization compared to Notarize’s primary focus on the notarization event itself.

Choose this alternative when you prioritize a comprehensive, integrated document lifecycle solution within one tool.

2. DocuSign Notary

Already using DocuSign for e-signatures?

DocuSign Notary is a strong contender if your organization heavily relies on DocuSign for existing electronic signatures and document workflows. What I found comparing options is that DocuSign provides a more integrated experience within their established ecosystem.

Consider this alternative if you seek a cohesive solution to extend your current DocuSign investments.

3. OneNotary

Prioritizing speed and a flexible payment model?

OneNotary could be a good choice if you need the fastest possible turnaround times and a flexible pay-as-you-go model for your business. Alternative-wise, OneNotary emphasizes rapid notarizations and affordability, often touting 15-minute service.

You’ll want to consider this competitor when speed and a no-commitment business plan are your top priorities.

4. NotaryLive

Seeking straightforward, 24/7 on-demand convenience?

NotaryLive is a viable option if you need a straightforward, always-available notarization service with a focus on ease of use and security. From my competitive analysis, NotaryLive offers convenient 24/7 access to notaries without needing appointments, catering well to individual needs.

For your specific needs, choose NotaryLive if simple, instant notarization is more critical than advanced enterprise features.

The best Notarize alternatives depend on your specific business size, budget, and workflow needs rather than just core features.

Notarize Setup

Worried about Notarize implementation complexities?

The Notarize setup process varies from simple for individuals to more involved for businesses, which is precisely what this Notarize review will explore. I will set realistic expectations for your deployment journey.

1. Setup Complexity & Timeline

Is Notarize setup truly simple?

For individuals, Notarize implementation is minutes: document upload, identity verification, and video call. For businesses, what I found about deployment is that setup complexity depends on your integration goals, ranging from quick basic accounts to more comprehensive workflow integrations.

You’ll need to define your integration needs upfront to accurately gauge the time and resources required for full implementation.

2. Technical Requirements & Integration

What about technical headaches and integrations?

Your team will need a reliable internet connection and a device with a camera. Notarize’s robust infrastructure handles the heavy lifting, but integration with existing business tools may require configuration. From my implementation analysis, this ensures streamlined workflows.

Plan for basic IT readiness and assess which existing business tools you want to integrate for automated notarization processes.

3. Training & Change Management

How easy is user adoption?

User training for Notarize primarily focuses on navigating the platform for document submission and identity verification. From my analysis, the intuitive interface makes the learning curve minimal, often requiring just a quick walkthrough for new users.

Invest time in familiarizing your team with the process, especially if they are transitioning from traditional notarization methods.

4. Support & Success Factors

What kind of implementation support can you expect?

Notarize offers a Notary Onboarding Team and training programs like Knowledge@Notarize for their network. What I found about deployment is that strong vendor support is crucial for complex integrations, even if general customer service wait times can vary.

Prioritize clear communication with Notarize’s support channels and assign an internal champion to ensure smooth implementation progress.

The Notarize setup offers varying complexity, but successful implementation hinges on clear planning and leveraging their support resources.

Bottom Line

Should you choose Notarize for your business?

This Notarize review will help you understand who benefits most from its remote online notarization capabilities, weighing its significant strengths against a few key limitations.

1. Who This Works Best For

Businesses needing efficient, legally compliant online notarization.

Notarize excels for businesses in real estate, financial services, and automotive sectors that require frequent, secure, and legally recognized document notarization. From my user analysis, companies prioritizing speed and convenience for document execution will find Notarize ideal for high-volume transactions and global reach.

You’ll see significant time and cost savings if your current notarization processes are manual, slow, or geographically restrictive.

2. Overall Strengths

Unmatched convenience and robust security are key.

The software succeeds by providing 24/7 access to legally compliant remote online notarization with advanced identity verification, encryption, and audit trails. From my comprehensive analysis, its pioneering role ensures legal recognition and reliability across various critical business transactions, setting it apart from basic e-signature tools.

These strengths will translate into significantly faster workflows and enhanced security for your most important document processes.

3. Key Limitations

Pricing transparency for businesses can be an issue.

While individual notarizations have clear pricing, business and enterprise plans require custom quotes, potentially creating an initial hurdle for budget planning. Based on this review, occasional technical glitches and customer support response times have also been reported by some users, impacting service efficiency.

I find these limitations manageable if your business values comprehensive security and convenience, but they warrant consideration during your evaluation.

4. Final Recommendation

Notarize comes highly recommended for specific needs.

You should choose Notarize if your business frequently handles critical documents requiring secure, legally recognized online notarization and robust identity verification. From my analysis, this solution is best for businesses needing comprehensive RON capabilities over simple e-signatures, justifying the investment for workflow efficiency.

My confidence level is high for organizations prioritizing security, compliance, and speed in their digital document notarization processes.

This Notarize review highlights strong value for businesses prioritizing secure online notarization, while also acknowledging key considerations before your final decision.