Hybrid event chaos wearing you down lately?
If you’re researching Hubilo, you’re probably concerned about how disconnected tools, low attendee engagement, and scattered data often destroy your event’s impact.
And let’s be honest—wasting hours wrangling multiple platforms is a nightmare for you and your team every time you launch an event.
That’s exactly why I took a deep dive into Hubilo’s features—because their approach brings virtual, hybrid, and in-person event experiences together through intuitive engagement tools, smart networking, and real-time analytics that actually work across formats.
In this review, I’m focusing on how Hubilo can save you time and drive real attendee engagement so you’re not juggling endless admin tasks and disconnected data anymore.
You’ll find a no-nonsense Hubilo review as I break down key features, event analytics, branding options, pricing, and alternatives to help you make a smart buying decision.
You’ll walk away knowing the features you need to actually fix what’s broken with your event management today.
Let’s get started.
Quick Summary
- Hubilo is an event technology platform for managing virtual, hybrid, and in-person events with strong engagement and analytics tools.
- Best for marketing teams and event planners needing webinar and hybrid event solutions that track ROI.
- You’ll appreciate its easy-to-use interface combined with 24/7 customer support and detailed attendee insights.
- Hubilo offers tiered pricing starting at $800/month for webinars, with no free trial but guided onboarding available.
Hubilo Overview
Hubilo has been in the event technology space since 2015, now based in San Francisco after starting in India. Their core mission is blending data-driven intelligence with the attendee experience.
I see them serving mid-market corporations and event agencies that need a sophisticated yet manageable platform for their entire event portfolio. What really sets them apart is their focus on the attendee engagement experience, not just broadcast and logistics.
Their recent acquisition of Fielddrive, a Belgian-based onsite badging company, was a smart move. It signals a serious investment in hybrid events, a theme you’ll notice through this Hubilo review.
- 🎯 Bonus Resource: While we’re discussing hybrid events, my guide on best mobile event apps software can help boost engagement.
Unlike legacy platforms like Cvent, which can be overwhelming for your marketing team, Hubilo feels much more approachable. I find they prioritize an intuitive and marketing-friendly interface that doesn’t require a dedicated specialist to manage.
They work with a broad mix of organizations—corporations, non-profits, and educational institutions—that need a scalable, professional solution without the massive enterprise price tag you’d expect from older providers.
From my perspective, their strategy now centers on being the single system of record for your entire event program. This directly addresses the growing pressure on you to prove tangible ROI.
Now let’s examine their capabilities.
Hubilo Features
Hubilo Review: Overview, Features, Pricing & Alternatives in 2025
Event management turning into a disconnected nightmare?
Hubilo features aim to bring intelligence and engagement together, transforming how you run events. Here are the five main Hubilo features that solve common event planning frustrations.
1. Live Streaming and Interactive Sessions
Struggling to keep virtual attendees engaged?
Passive online content can lead to attendees tuning out. This often results in low participation and missed networking opportunities.
Hubilo’s live streaming offers HD, low-latency broadcasts, but it’s the interactive tools like Q&As and polls that truly shine. From my testing, these features effectively break the passive content barrier, making attendees active participants. You can even gamify content to boost engagement.
This means you can transform your webinars and sessions into dynamic, participatory experiences that keep everyone connected.
2. Networking Features
Is virtual networking still feeling forced and awkward?
Simply watching presentations without interaction doesn’t build community. Your attendees want to connect, not just consume.
Hubilo provides tools like one-on-one meeting scheduling and AI-powered matchmaking, which really boost genuine connections. What I love about this approach is how it replicates the spontaneity of in-person interactions, fostering meaningful relationships. Virtual lounges also offer flexible gathering spaces.
So you could actually empower attendees to build valuable professional relationships, making your event more impactful.
3. Virtual Booths and Sponsorship Management
Are sponsors struggling to prove ROI from your events?
Generic sponsor listings don’t provide the exposure or lead capture opportunities they need. This can make it hard to secure future sponsorships.
Hubilo’s virtual booths are robust, offering multimedia displays and downloadable collateral, and their lead capture via QR codes is excellent. This is where Hubilo gets it right, providing sponsors with real-time lead tracking and engagement metrics. Pitch rooms add another layer for direct interaction.
This means your sponsors can gain tangible value, easily track leads, and see clear ROI, encouraging their continued partnership.
4. Registration & Ticketing with Automation
Is event registration a tedious, manual process?
Complicated sign-ups and manual email reminders waste valuable time. You need a streamlined path from interest to attendance.
Hubilo simplifies registration with customizable landing pages and one-click SSO options. What I found impressive is how the automated email workflows and calendar blocks dramatically reduce your manual effort. This feature ensures a smooth attendee onboarding experience.
The result is your team can save countless hours on administrative tasks and significantly boost attendee conversion rates.
- 🎯 Bonus Resource: While we’re discussing optimizing attendee onboarding, understanding how to accelerate entry with event checkin software is equally important.
5. Analytics and Reporting
Can’t easily track attendee engagement post-event?
Without deep insights, it’s hard to understand what worked and what didn’t. You need clear data to measure success and plan future events.
Hubilo provides granular analytics on everything from booth visits to session attendance, acting as your central data hub. From my testing, the detailed insights into attendee behavior are invaluable for optimizing future events. This feature integrates well with CRMs like HubSpot and Salesforce.
This means you can unlock critical business intelligence, proving event value and continuously refining your strategy for better outcomes.
Pros & Cons
- ✅ User-friendly interface simplifies setup for both organizers and attendees.
- ✅ Comprehensive engagement tools significantly boost attendee participation.
- ✅ Excellent customer support provides responsive assistance during events.
- ⚠️ WYSIWYG landing page builder can be somewhat clunky and limited.
- ⚠️ Initial setup might feel confusing for new users without guidance.
- ⚠️ Integration setup with CRMs sometimes lacks clear pre-webinar guidance.
You’ll actually appreciate how these Hubilo features work together to create a cohesive event management platform, unifying virtual and in-person experiences.
Hubilo Pricing
Confused about event software pricing?
Hubilo pricing offers both transparent tiered plans and custom enterprise solutions, balancing predictability with tailored features for varying event scales.
Plan | Price & Features |
---|---|
Webinar+ | Starts from $800/month (billed annually) • 1 webinar/month • Unlimited attendees • 1080P Broadcasting Studio • Granular attendee insights • Dedicated Customer Success Manager |
Webinar Multiply | Starts from $1,200/month (billed annually) • 2-3 webinars/month • All Webinar+ features • Custom branding options • AI-powered content hub • In-event meeting scheduler |
Enterprise | Custom pricing – contact sales • Multiple virtual, hybrid & in-person events • All Webinar Multiply features • Multi-day/multi-track events • Branded attendee app • Completely white-labeled solution |
1. Value Assessment
What value does Hubilo offer?
Hubilo’s tiered pricing for webinars directly links cost to usage, which impressed me. The Webinar+ plan provides essential features for monthly webinars, ensuring you’re not overpaying for unused functionality, especially with unlimited attendees per webinar.
This means your budget aligns with your event frequency, providing clear value for consistent webinar hosting needs.
2. Trial/Demo Options
Considering Hubilo before commitment?
Hubilo does not offer a free trial or freemium version, which means you’ll need to engage with their sales team for a demo. What I found is that a direct demo can offer personalized insights into features relevant to your specific event needs, clarifying how their platform fits your workflows.
This lets you evaluate their comprehensive capabilities and understand the ROI before committing to their pricing.
- 🎯 Bonus Resource: Speaking of communication, if you’re exploring robust solutions, my guide on robust virtual phone system might be helpful.
3. Plan Comparison
Choosing the right plan is key.
The Webinar+ plan suits businesses needing one webinar monthly, while Webinar Multiply is ideal for higher frequency with advanced branding and content features. What stands out is how the Enterprise plan scales for complex multi-event strategies, including hybrid and in-person needs, providing a truly comprehensive solution.
This tiered approach helps you match Hubilo pricing to your actual event requirements, avoiding unnecessary expenditure on unused features.
My Take: Hubilo’s pricing caters to various event scales, from frequent webinars to large enterprise events, making it suitable for businesses that need robust features and scalability.
The overall Hubilo pricing reflects tiered value for varying event complexities.
Hubilo Reviews
What do real customers actually think?
This Hubilo reviews section dives into actual user feedback from across the web, offering a balanced view of what customers truly experience with the platform. I’ve analyzed common themes to give you clear insights.
- 🎯 Bonus Resource: While we’re discussing platform security, understanding best threat intelligence platforms is equally important.
1. Overall User Satisfaction
Users seem quite pleased overall.
From my review analysis, Hubilo generally receives strong positive ratings, typically averaging 4+ stars. What I found in user feedback is how consistent positive sentiment surrounds ease of use and customer support, making it a reliable choice for event organizers.
This suggests you can expect a generally positive experience with good support.
2. Common Praise Points
The support and features consistently impress.
Users repeatedly highlight Hubilo’s intuitive interface, comprehensive features, and exceptional 24/7 customer support. Review-wise, what stands out is how users appreciate the responsiveness and helpfulness of the support team, especially during live events.
This means you’ll likely find the platform user-friendly and well-supported, enhancing your event execution.
3. Frequent Complaints
Some initial setup hurdles emerge.
While generally positive, some reviews mention the WYSIWYG builder for landing pages can be “clunky,” making customization challenging. What stands out in user feedback is how initial setup can be confusing without clearer documentation, particularly for new users.
These issues seem more about initial learning curves than fundamental flaws, generally resolvable with support.
What Customers Say
- Positive: “The Admin Dash is clutter-free and easy to use, setting up an event is a cakewalk.” (G2 Review)
- Constructive: “The WYSIWYG builder for landing pages could use some improvement, it feels clunky.” (Capterra Review)
- Bottom Line: “Reliable and comforting customer support via Slack, made event management much easier.” (G2 Review)
The overall Hubilo reviews show consistent praise for support and features, with minor complaints focused on initial setup and specific builder tools.
Best Hubilo Alternatives
Considering Hubilo? Other options might be better.
The best Hubilo alternatives include several strong options, each better suited for different business situations and priorities. I’ll help you navigate the competitive landscape.
1. Cvent
Need comprehensive event management for large scale?
Cvent offers a more robust and extensive set of features, particularly for complex in-person events, including more comprehensive registration, marketing, and advanced analytics. From my competitive analysis, Cvent excels for highly customized, large-scale events. This alternative often comes with a higher price point.
Choose Cvent if you require a highly robust solution for complex, large-scale in-person events and extensive integrations.
- 🎯 Bonus Resource: While discussing how platforms empower users, understanding learning experience platforms is equally important for skill development.
2. vFairs
Seeking a highly immersive 3D virtual environment?
vFairs is highlighted for its 3D virtual environment, animated avatars, and continuous product updates based on client feedback. What I found comparing options is that vFairs offers unparalleled 3D virtual immersion, making it a unique alternative. It’s ideal for creating highly interactive virtual worlds.
Consider vFairs if you prioritize a highly immersive 3D virtual environment and responsive client feature development.
3. Bizzabo
Focused on holistic event experience and data-driven insights?
Bizzabo positions itself as an Event Experience OS, empowering “Event Experience Leaders” to manage events, engage audiences, and deliver powerful business outcomes. From my analysis, Bizzabo prioritizes data-rich event experience outcomes, making it a strong alternative. It emphasizes community activation and business results.
Choose Bizzabo if your primary focus is on creating a holistic “event experience” and leveraging data for community activation.
4. Accelevents
Requiring seamless, enterprise-grade end-to-end event management?
Accelevents provides a seamless experience from registration through event-day engagement, with strong analytics and data exports. This alternative is trusted by large organizations like Zapier and Amazon. What I found comparing options is that Accelevents delivers robust end-to-end versatility for all event types.
Consider Accelevents if you need a versatile, enterprise-grade platform providing a seamless experience and robust data exports.
Quick Decision Guide
- Choose Hubilo: Balanced virtual/hybrid with engagement focus and strong support.
- Choose Cvent: Large, complex in-person events with extensive features.
- Choose vFairs: Highly immersive 3D virtual environments and client-led features.
- Choose Bizzabo: Data-rich, holistic event experience and community activation.
- Choose Accelevents: Seamless, enterprise-grade end-to-end event management.
The best Hubilo alternatives depend on your event complexity and feature prioritization rather than price alone.
Hubilo Setup
How complicated is event software implementation?
This Hubilo review section covers the deployment process, setup requirements, and user adoption, helping you understand what to expect. It aims to set realistic expectations for your Hubilo setup.
- 🎯 Bonus Resource: Before diving deeper, you might find my analysis of best asset tokenization platform helpful for understanding diverse investment opportunities.
1. Setup Complexity & Timeline
Is Hubilo setup a cakewalk?
While the admin dashboard is user-friendly, initial setup can be a bit confusing for some, especially if you’re aiming for extensive customization. What I found about deployment is that the WYSIWYG builder can be clunky, potentially adding to your time if you don’t have coding expertise.
You’ll need to plan for initial configuration time, particularly if you desire a highly tailored event experience.
2. Technical Requirements & Integration
Worried about technical headaches?
Hubilo is cloud-based with a mobile app, so core access is simple. Your team will need to coordinate integrations with CRMs like HubSpot or Salesforce, which are generally straightforward. What I found about deployment is that Hubilo supports high-quality video delivery with multi-streaming and broadcasting studio options, so your AV needs are covered.
Plan for IT resources to manage data syncing and ensure smooth integration with your existing marketing and sales tools.
3. Training & Change Management
How quickly will your team adapt?
Hubilo offers guided onboarding and dedicated Customer Success teams, especially for Enterprise users, making the learning curve manageable. From my analysis, Hubilo’s proactive support reduces training burdens and helps your team quickly become proficient in event management.
Invest in the onboarding process and leverage Hubilo’s support to ensure your team is fully equipped to maximize the platform’s features.
4. Support & Success Factors
Will Hubilo support your live events?
Hubilo’s 24/7 customer support is a significant strength, with dedicated Customer Experience Managers for premium plans. What I found about deployment is that their responsive support is crucial during live events, providing comfort and reliability to event organizers.
You’ll want to factor in the premium support tiers for critical events to ensure immediate assistance and a smooth operational experience.
Implementation Checklist
- Timeline: Weeks for basic setup, longer for deep customization
- Team Size: Event planner, marketing, and IT for integrations
- Budget: Software cost, plus potential professional services for complex builds
- Technical: CRM integrations and high-quality video streaming setup
- Success Factor: Leveraging Hubilo’s dedicated customer support for onboarding
Overall, Hubilo setup is relatively straightforward, but leveraging their strong support is key to a successful deployment and highly engaging events.
Bottom Line
Hubilo: The right choice for your next event?
This Hubilo review offers a final assessment for event planners and marketers, detailing who benefits most from its robust features and where its limitations lie.
1. Who This Works Best For
Engaging and data-driven event organizers.
Hubilo is ideal for marketing teams, event managers, and corporations seeking to host engaging virtual, hybrid, and in-person events, particularly webinars and conferences. From my user analysis, organizations prioritizing lead generation and ROI measurement will find its marketing integrations and analytics invaluable for their business contexts.
You’ll succeed with Hubilo if your goal is to maximize attendee engagement and meticulously track event performance for pipeline growth.
2. Overall Strengths
Unmatched engagement and analytical capabilities.
The platform excels at fostering attendee engagement through interactive features, gamification, and robust networking tools while providing powerful analytics for ROI measurement. From my comprehensive analysis, its seamless integration with marketing and sales tech stacks significantly streamlines lead tracking and data synchronization, enhancing your team’s efficiency.
These strengths directly empower your business to host impactful events that drive measurable results and enhance your brand’s presence.
3. Key Limitations
Pricing and certain interface aspects could deter some.
While powerful, Hubilo’s pricing can be a significant investment for smaller organizations, and some users found the landing page builder a bit clunky. Based on this review, initial setup complexities were noted by some users when transitioning to the platform, requiring a small learning curve before getting used to it.
These limitations are generally manageable for its target audience but require careful consideration based on your budget and internal technical expertise.
4. Final Recommendation
Hubilo receives a strong recommendation from me.
You should choose Hubilo if your priority is creating highly engaging virtual or hybrid events with robust data integration and comprehensive attendee insights. From my analysis, this solution is perfect for driving marketing pipeline and measuring the direct impact of your events on revenue goals, ensuring your efforts are always aligned with your business objectives.
My confidence level is high for organizations seeking a feature-rich, support-backed platform for impactful event experiences.
Bottom Line
- Verdict: Recommended for engaging virtual and hybrid events
- Best For: Marketing teams and event planners focused on engagement and ROI
- Business Size: Small to large enterprises hosting webinars, conferences, and corporate events
- Biggest Strength: Comprehensive engagement features and powerful marketing analytics
- Main Concern: Pricing may be high for smaller budgets; some UI elements clunky
- Next Step: Request a demo to explore its capabilities for your specific event needs
This Hubilo review showcases strong value for marketing-driven event teams, providing a comprehensive solution for impactful and measurable events.