Motus is a leading provider of vehicle reimbursement and mobile workforce management solutions.
Founded in 2004, the company is based in Boston, Massachusetts. Craig Powell is the CEO leading the charge.
In this Motus review, I’m going to share how it helps businesses.
Motus helps you fairly reimburse employees for using their personal vehicles for work purposes. It also manages other mobile workforce expenses with accuracy, compliance, and cost control. This means your reimbursements are fair and your costs are controlled.
They have over 300 team members and serve thousands of customers. These range from small businesses to major Fortune 500 companies.
Motus processes reimbursements for more drivers than any other platform in the industry.
Each year, it handles millions of miles and expenses across its user base.
In 2018, Motus merged with Runzheimer to create the most comprehensive vehicle reimbursement solution available.
You’ll find recent updates focus on new mobile solutions and supporting sustainability, especially for electric vehicles.
Motus stands out for its reliability and strong compliance features. It can also help reduce reimbursement costs for enterprise clients, which is great if you want to keep expenses in check.
If you’re managing mobile workforce expenses, Motus makes the reimbursement part much easier to handle.
| Motus – Quick Overview | |
|---|---|
| What It Does | Automates mileage tracking and vehicle reimbursement for mobile workforces while ensuring IRS compliance and cost control. |
| Best For | • Medium to large companies with mobile sales, service, or field teams • Organizations needing IRS-compliant or FAVR vehicle reimbursement • Industries like healthcare, manufacturing, pharma, professional services, and distribution • Businesses moving away from company fleets or manual mileage tracking |
| Key Products | Motus Reimburse (mileage tracking & reimbursement) • Motus Protect (risk & safety management) • Mobilize™ (mobile device expense management) • Localize™ (location-based expense tracking) |
| Pricing | Core plan starts around $5–$8/user/month • Advanced plans $10–$15+/user/month with more features • Custom quotes for Mobilize and enterprise needs • Free demos & possible 14–30 day trials |
| Standout Features | • Automatic GPS mileage tracking • IRS-compliant reimbursement calculations (including FAVR) • Advanced real-time reporting & analytics • Mobile apps for iOS & Android • Mobile workforce safety and policy enforcement |
| Integrations | SAP Concur, other major expense management platforms, plus open APIs for custom connections |
| Get Started | Start Free Trial → |
Motus Solutions
Motus offers cloud-based solutions that simplify mileage tracking and expense management.
Their tools help you handle vehicle reimbursements and manage mobile workforce costs efficiently.
1. Motus Reimburse
This is Motus’ main platform. It automates mileage capture and calculates reimbursements based on IRS guidelines.
It’s designed for field teams, sales reps, and anyone using their personal vehicle for work. Motus Reimburse also simplifies payment processes, making life easier for both employees and managers.
2. Motus Protect
Motus Protect focuses on risk management. It helps you ensure safety and compliance for your mobile workers.
It reduces insurance costs by enforcing policies and monitoring driver data in real time. This keeps your team safer and your expenses lower.
3. Mobilize™
Mobilize is all about managing mobile device costs. It tracks, controls, and reimburses expenses tied to employee smartphones and tablets.
This platform helps you keep a handle on device spending, so you don’t get unexpected bills.
4. Localize™
Localize supports businesses with location-based expense tracking and local compliance needs.
It’s a handy tool if you need to connect expenses with specific places while staying compliant with regulations.
Motus works with popular business systems like SAP Concur, making it easier to handle expense management and reimbursement workflows.
They support both Android and iOS apps, so employees can track mileage and expenses wherever they are.
Motus also offers robust APIs for custom integrations, allowing you to connect with HR, payroll, and ERP systems as needed.
A big strength of Motus is its highly accurate, IRS-compliant mileage tracking.
You get advanced reporting dashboards that give clear insights. They offer flexible reimbursement models too, like FAVR (Fixed and Variable Rate).
Many organizations choose Motus to replace company car fleets with tax-advantaged reimbursement programs.
Or they use it to modernize and automate older manual mileage tracking methods. It really helps to streamline these traditionally difficult tasks.
Motus Features
1. Automatic Mileage Tracking
Motus uses GPS-enabled mobile apps that track mileage automatically. You don’t have to worry about manual entry anymore.
This not only saves your employees time but also improves accuracy. It helps your business avoid over-reporting or fraud.
2. IRS-Compliant Reimbursement Calculations
The platform applies the latest IRS rates and FAVR models. This ensures your reimbursements stay tax-advantaged and legally compliant.
By closely aligning reimbursement with actual miles driven, you can reduce risk and cut costs for both employers and employees.
3. Advanced Reporting & Analytics
With Motus, you get real-time dashboards and detailed reports. These cover mileage, expenses, employee behavior, and program performance.
This visibility helps your finance and HR teams control budgets, identify trends, and support audits effectively.
4. Sustainability & Green Initiatives
Motus tracks vehicle types, including electric vehicles. It can also report emissions data.
If your company cares about environmental and ESG goals, this feature supports those initiatives nicely.
5. Mobile Workforce Safety Tools
Motus Protect offers driver safety analytics and policy enforcement. It helps you identify risky behavior and enforce safety standards.
These tools also assist in lowering your insurance liability, which can save you money over time.
6. Seamless Integrations & APIs
Motus integrates out-of-the-box with SAP Concur and other major expense platforms. Plus, it includes a public API for developers.
This makes it easy to fit Motus into your existing business workflows without a hassle.
7. Mobile Apps for iOS & Android
The Motus app lets drivers track mileage in real time. It also provides policy reminders and easy access to reports and reimbursement requests.
Having this on any smartphone makes it really convenient for your field workforce.
8. Security & Compliance
Motus takes data security seriously. It uses encrypted transmissions and strict data protection policies.
That means your sensitive pay and location data stay safe and handled responsibly.
Motus features stand out thanks to deep compliance expertise.
It handles both traditional and FAVR reimbursement models.
Motus also offers highly configurable reporting, which many customers appreciate.
Most users highlight the reduction in administrative workload, better accuracy, and substantial cost savings when compared to manual or simpler systems.
Motus Pricing Plans
Motus pricing is tailored around your fleet size and the features you need.
You usually get a custom quote since they don’t show fixed prices on their site. It depends a lot on the level of service and user count you want.
The structure makes sense if you think about larger companies needing more from their mileage and reimbursement tools.
| Plan | Price & Features |
|---|---|
| Core (Standard) Plan | Approximately $5–$8 per user per month • Basic mileage tracking • Reimbursement automation |
| Advanced/Enterprise Plan | $10 to $15+ per user per month • FAVR reimbursements • Safety monitoring • Integrations and advanced analytics |
| Motus Mobilize | Custom pricing based on deployment and device volume • Mobile device reimbursement management |
Motus lets you try before you buy with demos and pilot programs. Sometimes, you can get a 14 to 30 day free trial or proof-of-concept depending on your company size.
Overall, Motus sits in the middle price-wise. It gives you better compliance and automation features than simpler apps, but it’s not the cheapest out there.
If you want to dig deeper, click here to learn more about Motus pricing →
Motus Alternatives
Here’s a quick look at how Motus compares with some of its main competitors.
You’ll see some options that keep things simple, and others targeting bigger businesses with different strengths.
Motus really shines when you need compliance expertise and strong IRS and FAVR support.
Competitor comparisons
| Competitor | Their Strengths | Motus Advantage |
|---|---|---|
| MileIQ | Very simple tracking, limited compliance, no FAVR | Better for larger teams needing compliance and administrative controls while staying cost-effective |
| Everlance | Good for small businesses, less enterprise focus | More robust compliance and analytics suited for businesses with strict tax and reporting needs |
| TripLog | Robust app, but weaker back-end reporting | Offers deeper analytics and stronger administrative features |
| SAP Concur Drive | Deep ERP integrations, very large enterprise focus | Focused specifically on vehicle reimbursements with better compliance, often at a lower cost |
| Timeero | Broader time, mileage, and attendance tracking | More specialized on IRS-compliant mileage reimbursement and FAVR support |
Motus stands out with its compliance focus, IRS/FAVR support, and deeper analytics.
It’s a solid pick for larger teams or companies with strict tax and reporting requirements.
If you’re an individual or freelancer, some entry-level options like MileIQ might be easier and cheaper to start with.
SAP Concur targets large enterprises but can cost more and may not focus solely on vehicle reimbursements.
That gives you some perspective on Motus alternatives.
Who Should Use Motus
1. Medium to large companies with mobile sales, service, or field teams
If your teams spend a lot of time on the road, Motus can help you manage their mileage and expenses better. It’s built to handle the complexities of mobile workforces and keep things organized without the hassle.
2. Organizations needing IRS-compliant or FAVR vehicle reimbursement
You probably want to avoid headaches with mileage tracking that doesn’t meet IRS rules. Motus makes sure your reimbursements follow the right guidelines, so you don’t have to worry about audits or compliance issues.
3. Industries such as healthcare, manufacturing, pharma, professional services, and distribution
Motus works well across a variety of fields where employees drive regularly. Whether you’re in healthcare or manufacturing, it gives you tools designed specifically for the challenges in these industries.
4. Businesses seeking to move away from company car fleets or manual mileage tracking
If managing company cars or keeping paper records sounds like more work than it’s worth, Motus automates and simplifies these tasks. It can save you time and reduce errors by replacing manual processes.
Motus stands out if you want bulletproof compliance, automation, and detailed reporting. It gives you confidence knowing your mileage data is accurate and ready for any audits.
It’s not the best fit for small teams with minimal compliance needs. Or if you just need the cheapest option, basic apps might work better there.
Choose Motus if you need enterprise-grade control, audit readiness, and scalability to handle your growing fleet and expenses.
Bottom Line
Motus delivers accurate, compliant, and automated mileage reimbursement.
Its strengths include robust IRS and FAVR support, easy integrations, and a user-friendly mobile app.
Pricing can be unclear.
There’s also a learning curve because the platform offers many features.
If you care about compliance, cost control, and automation, Motus is a smart choice.
It works especially well for mid-market to enterprise organizations with multiple mobile or field workers.
Smaller businesses might prefer simpler, cheaper tools. But for larger teams with complex needs, Motus is hard to beat.
I hope this Motus review has helped you see if it fits your needs.
