Are your event costs soaring?
Balancing tight budgets with the demand for high attendance is a constant challenge, especially when trying to prove a clear return on investment.
The worst part is choosing from hundreds of platforms, which often leads to decision paralysis and the risk of a costly misstep.
Yet, virtual events hold incredible potential. Electro IQ reports that virtual event attendees spending 27% more time online than at in-person events, creating a massive opportunity.
The solution is a platform that helps you capitalize on this engagement while reducing complexity and overall spend on your events.
In this guide, I’ll walk you through the best virtual event software that actually helps you cut costs and boost attendance without the usual headaches.
You’ll find tools that integrate with your marketing stack, automate workflows, and deliver the actionable data you need to demonstrate success.
Let’s dive in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Livestorm → | Small to mid-sized teams | |
| 2 | SpotMe → | Enterprise-level engagement | |
| 3 | Goldcast → | B2B marketing teams | |
| 4 | Hubilo → | ROI-focused businesses | |
| 5 | Accelevents → | Enterprise multi-format events |
1. Livestorm
Struggling with complex virtual event platforms?
Livestorm simplifies the process, offering intuitive functionalities to run any event in minutes, from webinars to large-scale virtual events. This means your teams can focus on content, not technical hurdles.
The platform’s highly customizable nature allows you to bring your brand and your ideas to life, ensuring your virtual events uniquely reflect your organization. The result is a more engaging and professional experience for your attendees.
You need simplicity and control.
Livestorm delivers a unified platform, offering possibilities for hosting dynamic discussions and scaling your internal and external virtual events with ease. This provides an all-in-one solution for smooth event management at every stage, from registration to replay. Additionally, you can effortlessly transfer data between Livestorm and your CRM, enhancing your efficiency and ensuring seamless data transfer for better lead management. Plus, with robust security measures and global legal compliance, your data is safer, building trust through immersive and secure virtual experiences. The result is increased lead conversion rates and enhanced brand loyalty.
Key features:
- Intuitive Event Management: Empower your teams with simple functionalities to host compelling webinars, virtual meetings, and large-scale virtual events in minutes.
- Customizable Branding & Engagement: Tailor registration pages, emails, and the entire event experience with custom branding to deliver unique, engaging interactions.
- Seamless Integrations & Automation: Improve efficiency with thousands of integrations including HubSpot and Salesforce, plus automate webinars with preset workflows and on-demand options.
Learn more about Livestorm features, pricing, & alternatives →
Verdict: If you prioritize ease of use, deep customization, and robust integrations, Livestorm stands out as a strong contender for the best virtual event software. It offers solutions for everything from product demos to online conferences, helping your team achieve higher attendance rates and measurable ROI.
2. SpotMe
Are event complexities holding back your ROI?
SpotMe is a purpose-built event engagement platform designed to maximize attendee engagement. This means you can create captivating experiences and boost participation.
You’ll find it helps to transform event interactions into measurable outcomes, freeing you from cobbled-together tools and missed opportunities. The result? Increased lead conversion and enhanced brand loyalty.
Here’s how to turn engagement into action.
SpotMe empowers you to drive engagement, not just attendance, by streamlining your event processes. You can capture more RSVPs, increase attendee engagement, and ensure every interaction turns into an outcome.
For example, its robust attendee management includes mobile experiences, agenda management, and comprehensive reporting and analytics. You can streamline registration and check-in with real-time data syncing to your CRM, eliminating long lines and capturing attendee data effortlessly.
Additionally, SpotMe supports diverse event formats like in-person, hybrid, virtual, webinars, and on-demand content. You can also send instant updates, schedule changes, and announcements through attendee notifications, SMS, or email alerts, alongside facilitating networking with integrated chat, Q&A, and gamification to keep engagement high.
Your events will become experiences that drive action.
Before diving deeper, you might find my analysis of best API management tools helpful.
Key features:
- Comprehensive Attendee Management: Maximize engagement with tools for managing attendee experiences, mobile access, agendas, and robust reporting and analytics.
- CRM & MarTech Integration: Seamlessly sync every event interaction and engagement data directly to your CRM to empower sales reps with actionable insights for personalized follow-ups.
- Versatile Event Formats & Tools: Supports in-person, virtual, and hybrid events with features like attendee chat, Q&A moderation, gamification, and a mobile event app builder.
Learn more about SpotMe features, pricing, & alternatives →
Verdict: SpotMe stands out as a best virtual event software for enterprises looking to maximize engagement and capture actionable data. It offers a CRM-first approach, ensuring every interaction fuels smarter decisions and stronger follow-ups, and is highly rated on G2 (4.7/5) and Capterra (4.5/5) for its performance.
3. Goldcast
Are you struggling with virtual event engagement?
Goldcast helps B2B marketing teams host Netflix-like digital events and webinars that truly engage audiences, solving the pain point of low attendee interaction. This means you can create content that keeps your audience coming back.
The platform makes it simple to produce authentic video content, ensuring your virtual events are not just viewed, but experienced. This significantly helps you increase audience engagement on your site.
Here’s how you can make your video content work harder.
Goldcast solves the challenge of content creation and repurposing, streamlining your workflow. You can record high-quality, local video for podcasts, customer testimonials, or events, then use their Content Lab to repurpose long-form video using AI for social posts and blog content. This boosts brand authority.
Additionally, Goldcast supports comprehensive analytics and integrations with platforms like Marketo, Hubspot, Eloqua, and Salesforce, allowing you to take action on engagement data and build robust sales motions for your ABM programs. Plus, features like AI Search and Smart Events enhance the attendee experience. The result is better pipeline generation.
Key features:
- Digital Events & Recording Studio: Host engaging virtual events and webinars, and record high-quality video content for various uses like podcasts and customer testimonials.
- Content Lab & AI Capabilities: Repurpose long-form video into multi-channel assets like social posts and blog content quickly using AI, boosting content marketing efforts.
- Integrations & Analytics: Seamlessly integrate with your existing CRM and marketing tools (e.g., Salesforce, Marketo) to track engagement and measure ROI effectively.
Learn more about Goldcast features, pricing, & alternatives →
Verdict: Goldcast stands out as a best virtual event software solution for B2B marketers, offering powerful tools for creating, repurposing, and distributing engaging video content. Its ability to host Netflix-like events, integrate with key marketing platforms, and provide granular analytics, as seen in Intercom’s 5,000 registrants per event, makes it ideal for boosting engagement and pipeline.
4. Hubilo
Are your virtual events struggling to convert leads?
Hubilo offers a modern webinar platform designed for high-impact webinars. This means you can create branded, interactive experiences tailored to your audience.
The platform emphasizes AI-led content repurposing and behavioral analytics, which helps maximize your webinar ROI, ensuring your efforts yield measurable results.
It’s time to streamline your event tech.
Hubilo makes it easy to generate interest by personalizing your event experience with custom registration pages and automated reminders. This boosts attendance rates significantly with features like one-click login and automated calendar blocks.
You can then keep attendees captivated using interactive tools like live CTAs, polls, chat, and the ‘raise hand’ feature. Hubilo also integrates seamlessly with your existing marketing and CRM tools, ensuring your webinars not only engage but also convert.
Plus, you can repurpose your webinar content into blogs, video assets, and social media snippets in under 20 minutes, amplifying your reach and boosting ROI. This comprehensive approach simplifies event management from prep to pipeline.
Unlock significant cost savings for your business.
If you’re also looking into related event technology, my article on Best Event Rental Software covers essential solutions.
Key features:
- Branded Interactive Experiences: Personalize registration pages and event environments to boost attendance and keep your audience engaged with dynamic tools like live CTAs and polls.
- AI-led Content Repurposing: Automatically transform webinar recordings into various content assets like blogs and social media snippets in minutes, saving time and amplifying your reach.
- Behavioral Analytics & Lead Intelligence: Track audience engagement at a granular level, identifying highly engaged leads and accounts to personalize outreach and improve conversion rates.
Learn more about Hubilo features, pricing, & alternatives →
Verdict: Hubilo stands out as the best virtual event software for businesses seeking to maximize ROI and streamline their event workflows. With features like AI-powered content repurposing and detailed behavioral analytics, it helps convert leads more effectively and can reduce manual work by 75%, saving 8 hours per event.
5. Accelevents
Tired of fighting with fragmented event tech?
Accelevents provides an all-in-one platform for managing diverse events.
This helps eliminate the need for multiple tools, simplifying the entire process and allowing you to create customized event experiences easily.
You shouldn’t need multiple tools to create a custom experience.
Accelevents solves this by offering a comprehensive solution for in-person, virtual, and hybrid events.
This means you can streamline your event planning from start to finish, with features like personalized registration journeys and robust speaker management, designed to save you time. It lets you build complex agendas and manage speakers at scale, ensuring your content is organized and accessible.
Additionally, Accelevents supports essential functions like event marketing with customizable pages, badge printing for onsite experiences, and even a mobile event app for attendee engagement. The result is a unified platform that makes event management manageable.
While we’re discussing optimizing your tech stack for events, understanding IT management software is equally important for overall business efficiency.
Key features:
- Event Management: Streamline your workflow with tools for registration, event marketing, exhibitor and sponsor management, and even an intuitive event website builder.
- Attendee Experience: Boost engagement with features like an event mobile app, gamification, networking tools, and a meeting scheduler, all designed to enhance attendee interaction.
- Insights & Integrations: Gain valuable insights with in-depth reporting and analytics, and seamlessly integrate with your existing tech stack to optimize your event operations.
Learn more about Accelevents features, pricing, & alternatives →
Verdict: Accelevents stands out as a strong contender for the Best Virtual Event Software due to its all-in-one platform and impressive customer support metrics, like a 21-second average response time and 99.4% CSAT. Its ability to handle in-person, virtual, and hybrid events, coupled with robust integration capabilities, makes it ideal for enterprise-level event management.
6. vFairs
Struggling with complex event management and tight budgets?
vFairs offers a comprehensive platform designed to streamline your event planning, from registration to post-event analytics. This means you can run custom in-person and virtual events your audience will love.
Their robust suite handles everything, enabling you to launch custom-branded landing pages for registrations and payments. This ultimately reduces your operational costs and simplifies your workflows.
Here’s a single platform solution.
vFairs helps you plan, manage, and host any event stress-free. This includes tools for event registration, ticketing, and custom landing page builders, allowing you to capture payments and engage attendees efficiently. You can also deploy mobile event apps that enrich the attendee experience, offering features like networking, customized agendas, and notifications. Their virtual event builder creates immersive 3D environments with interactive exhibit halls, webinars, and gamification, ensuring high engagement for online attendees. Additionally, dedicated exhibitor and sponsor portals allow them to manage content, track meetings, and connect directly with attendees, enhancing their ROI.
This offers peace of mind for your event success.
While we’re discussing optimizing your spend for events, understanding how trade promotion management software can uncover smarter spending is equally valuable.
Key features:
- Comprehensive Event Management: Plan, market, run, and analyze both in-person and virtual events from a single platform, covering everything from registration to post-event reporting.
- Enhanced Attendee Experience: Engage attendees with branded mobile apps, immersive 3D virtual environments, gamification, and AI-driven content for optimal interaction.
- Streamlined Operations & ROI: Simplify check-in with badge printing and facial recognition, facilitate lead capture, and gain actionable insights from live reports and dashboards.
Learn more about vFairs features, pricing, & alternatives →
Verdict: vFairs serves as an excellent, unified platform for mid-to-large enterprises seeking the best virtual event software. It addresses key pain points like budget constraints and complexity, offering solutions for hybrid events, real-time analytics, and sponsorship management, exemplified by over 30,000 events powered and 100M+ attendees served.
7. RingCentral Events
Struggling with complex event platforms and tight budgets?
RingCentral Events helps you run engaging experiences that build community. This means you can create a lasting impression on your audience.
You’ll find it much easier to deliver authentic connections with features like chat, integrated apps, and Q&A.
Here’s how.
RingCentral Events helps you connect people, build community, and power your business. You can produce studio-quality streams and utilize virtual reception, stages, and networking areas. This elevates your virtual event experience, ensuring high-quality interactions. Additionally, you can implement custom branding with your colors, logos, and copy, ensuring your events reflect your brand identity. You can reach and engage your audience globally, regardless of their location, fostering powerful connections. The result is valuable insights for revenue-generating events and enhanced brand loyalty.
While discussing scalable business operations, understanding virtual PBX systems can also contribute to cutting costs.
Key features:
- Custom Branding: Easily apply your company’s colors, logos, and copy across your event platform, ensuring a consistent and professional brand presence from start to finish.
- Engagement Tools: Foster dynamic audience interaction with features such as integrated chat, Q&A sessions, and various apps designed to keep attendees actively involved.
- Virtual Venues & Streaming: Create immersive event environments with virtual reception areas, multiple stages, and dedicated networking spaces, all while producing studio-quality video streams.
Learn more about RingCentral Events features, pricing, & alternatives →
Verdict: RingCentral Events is an excellent contender for the best virtual event software, particularly for mid-sized to large enterprises seeking cost-effective solutions for scalable and engaging events. Its robust branding, engagement features, and global reach capabilities, trusted by companies like HubSpot, empower you to foster authentic connections and deliver measurable ROI without budget compromises.
Conclusion
Stop overspending on your virtual events.
Choosing from hundreds of platforms is overwhelming. Picking the wrong one leads to a wasted budget and low engagement for your enterprise.
The right platform unlocks huge savings. Cvent reports that virtual events cost 75% less on average than in-person ones. That’s a massive budget saving you can reinvest into boosting attendance.
So, what’s the best path forward?
From everything I’ve reviewed, Livestorm is the clear winner. It simplifies event management, helping you cut costs without sacrificing professional quality or attendee engagement.
What I love is its intuitive platform and seamless CRM integrations, ensuring a smooth data flow for better lead management. The best virtual event software makes achieving measurable ROI simple.
I highly recommend you give it a try yourself. Start a free trial of Livestorm today and see just how easy it can be.
You’ll boost attendance and save your budget.
