Struggling to manage complex compliance?
You’re trying to keep sensitive files secure and auditable, but outdated systems and manual processes are making it nearly impossible.
The constant fear is that one wrong version or missed update will lead to a major compliance failure, costing you time and money.
This administrative burden isn’t just a headache. It pulls your team’s focus away from innovation and exposes your entire company to unnecessary regulatory risk.
The right software transforms this chaos into control. It helps you achieve seamless digital document management and maintain audit-readiness without the stress.
To help you cut through the noise, I’ve reviewed the best document control software for navigating today’s stringent compliance demands.
You will find scalable solutions that automate your workflows, secure your data, and give you complete confidence during your next audit.
Let’s dive right in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | RedEye → | Manufacturing & Utilities | |
| 2 | M-Files → | Highly Regulated Industries | |
| 3 | ETQ → | SaaS IT Directors | |
| 4 | DocuWare → | IT Directors | |
| 5 | ComplianceQuest → | SaaS IT Directors |
1. RedEye
Struggling with scattered engineering documents and compliance headaches?
RedEye, a cloud-native Engineering Document Management Solution (EDMS), offers secure version control and audit trails. This eliminates document management challenges across your organization.
This means you can transform isolated information into a competitive edge, ensuring compliance and reducing costs associated with outdated legacy systems or manual errors. The result is seamless digital document management.
How do you achieve “one truth, zero compromises”?
RedEye brings all your valuable engineering documents into one secure, easy-to-use platform, accessible anywhere. This helps you avoid disruptions caused by incorrect information.
You can effortlessly comply with regulations and industry standards because RedEye organizes, tracks, and secures critical documents automatically. This includes role-based access and version control for traceability.
Additionally, this cloud-based EDMS breaks down silos, improving collaboration and reducing delays by providing instant document access for teams, whether they are across the office or in the field. This capability, combined with powerful search options (metadata, GIS, OCR, QR codes), reclaims valuable time by enabling instant retrieval of current drawings. Plus, iOS and Android apps allow field teams to find, markup, and share documents on the go, making information available anywhere, anytime.
Manage your critical engineering documents with confidence.
Key features:
- One source of truth: Keeps all engineering files in a secure, ISO 27001 compliant hub with unlimited access for teams and contractors to collaborate on drawings and documents.
- Compliant workflows: Automates compliance processes using industry-proven practices, saving time while maintaining full regulatory control and easily meeting standards.
- Efficient version control: Provides complete control over document versions and revision history, ensuring teams and contractors rely on accurate asset information anytime, anywhere.
Learn more about RedEye features, pricing, & alternatives →
Verdict: RedEye is an excellent choice for best document control software, particularly for SaaS companies, manufacturing, mining, and utilities, seeking to unify engineering documents, enhance collaboration, and ensure audit readiness. Its features like unlimited users, no CAD license requirement for viewing, and ISO 27001 compliance directly address pain points around cost, security, and scalability.
2. M-Files
Are you drowning in document chaos?
M-Files transforms how you manage information by eliminating clutter and making documents easily findable and usable. This means you can organize documents so they can be easily found in the proper business context.
It’s more than just a system; it simplifies searching, automates workflows, and offers intuitive user interfaces, directly addressing the pain of information overload. The result?
M-Files introduces a smarter way to work by leveraging AI and metadata. This helps you automate document-centric workflows across creation, collaboration, and approval, boosting your team’s efficiency and accuracy. You can natively store content within the Microsoft 365 platform, maximizing user productivity through seamless integrations with Microsoft Copilot, Outlook, and Teams. Additionally, M-Files automates document access rules and securely shares information externally while producing a comprehensive audit trail to reduce business risk. Plus, it offers tailored solutions for various industries, from accounting to manufacturing, optimizing your document management.
This platform helps streamline your operations for audit readiness.
Key features:
- AI-powered document organization: Leverages artificial intelligence and metadata to help your team easily find and use information, reducing time spent searching.
- Automated workflows and compliance: Streamlines document creation, collaboration, and approval processes, ensuring security, compliance, and accurate audit trails.
- Seamless Microsoft 365 integration: Natively stores content within Microsoft 365, enhancing productivity and collaboration across familiar applications like Outlook, Teams, and Copilot.
Learn more about M-Files features, pricing, & alternatives →
Verdict: M-Files is a strong contender for the best document control software, especially if you’re looking to leverage AI and integrate deeply with Microsoft 365. It’s designed to eliminate information chaos, improve process efficiency and accuracy, and significantly reduce business risk, making it ideal for highly regulated industries.
3. ETQ
Are you ready for seamless digital document management?
ETQ Reliance offers a cloud-native QMS with a robust platform that includes dedicated document control software. This means you can centralize your critical documents effortlessly.
It addresses your need for streamlined workflows and audit readiness by providing 40 best-in-class applications adaptable to your environment. This helps you navigate compliance challenges with ease.
Let’s explore how.
ETQ Reliance is designed to help you drive compliance at scale, ensuring you efficiently meet changing regulatory and market requirements. This platform delivers trusted prescriptive and predictive information through advanced analytics, automation, and AI.
You can reduce your cost of quality to minimize business disruption, while also improving supplier quality for enhanced customer loyalty. Additionally, it helps you accelerate your time to market by optimizing your product lifecycle from start to finish.
Plus, with applications for audit management, corrective action (CAPA), and risk assessment, you gain comprehensive control over your quality processes. This integrated approach allows your teams to focus on core operations, not just administrative overhead.
The result is measurable business value.
Key features:
- Centralized Document Control: Manage all your critical documents through a cloud-native QMS, ensuring streamlined workflows and audit readiness for compliance.
- Adaptive QMS Platform: Utilize an agile platform with over 40 applications, including document control, training, and audit management, adaptable to your specific business environment.
- Advanced Analytics and Automation: Leverage analytics, automation, and AI for trusted prescriptive and predictive insights, improving decision velocity and regulatory compliance.
Learn more about ETQ features, pricing, & alternatives →
Verdict: ETQ Reliance stands out as a best document control software solution for IT directors in SaaS, offering a cloud-native QMS with 40 applications for compliance, risk, and supplier quality. With proven results like a 315% ROI and a 50% reduction in CAPA resolution time, it’s designed to provide measurable business value.
4. DocuWare
Struggling with document chaos and compliance nightmares?
DocuWare offers document management and workflow automation to digitize, automate, and transform your key business processes.
This empowers your teams to collaborate effortlessly and complete projects faster, ensuring accurate and accessible information.
Here’s how DocuWare simplifies work.
DocuWare helps your company move past manual tasks and time-consuming processes by digitizing and automating document workflows. This means your critical documents become safe and easily accessible through secure archiving.
You can streamline your compliance with automated, easy-to-manage solutions tailored for your business, ensuring audit readiness. Furthermore, DocuWare’s Intelligent Document Processing (IDP) leverages AI-driven optical character recognition (OCR) and handwriting recognition (HTR) to maximize efficiency at the very start of the document lifecycle. This includes specific solutions for automated invoice processing, contract management, and employee file management.
The result is increased efficiency and reduced errors.
While we’re discussing comprehensive security, understanding privileged access management software is crucial for protecting your infrastructure.
Key features:
- Intelligent Document Processing (IDP): Uses AI, OCR, and HTR for automated data extraction, boosting efficiency right from document import and maximizing automation.
- Workflow Management & Automation: Streamlines crucial business processes like invoice processing, contract management, and secure document archiving, eliminating manual tasks.
- Comprehensive Compliance & Security: Provides tailored, automated solutions for managing compliance, ensuring document security, and offering both cloud and on-premises deployment options.
Learn more about DocuWare features, pricing, & alternatives →
Verdict: DocuWare is a strong contender for the best document control software, particularly for IT directors seeking streamlined compliance and robust security. Its intelligent document processing and workflow automation capabilities help digitize documents and ensure seamless, error-free management, allowing your teams to focus on core operations.
5. ComplianceQuest
Struggling with document management and compliance?
ComplianceQuest offers Document and Learning Management, which modernizes processes by connecting document, training, and change management. This means you can say goodbye to paper and streamline your operations for efficiency.
Here’s how to manage documents effortlessly.
ComplianceQuest solves the problem by providing a unified, AI-powered Middle Office Platform. This platform unifies Product Lifecycle Management (PLM), Quality Management Systems (QMS), Environmental, Health, and Safety (EHS), and Supplier Relationship Management (SRM). You get full visibility over your product design processes, enabling easy collaboration to get your products to market faster and compliantly, which reduces manual errors and ensures audit readiness.
Additionally, ComplianceQuest offers a complaints management solution that transforms customer feedback into valuable insights for continuous improvement through smart automations and integrated regulatory reporting, ensuring your team focuses on core operations. Plus, it supports risk-based thinking throughout your quality processes with its fully integrated risk management solution.
Ready for seamless document control?
Key features:
- Document and Learning Management: Modernize your processes by connecting document, training, and change management to eliminate paper-based workflows.
- AI-powered Middle Office Platform: Unifies PLM, QMS, EHS, and SRM into a single intelligent solution, enhancing cross-functional collaboration and accelerating product lifecycles.
- Integrated Regulatory Reporting: Features like Complaints Management automatically categorize findings and determine reporting needs for health authorities.
Learn more about ComplianceQuest features, pricing, & alternatives →
Verdict: ComplianceQuest stands out as a best document control software for IT directors at SaaS companies, offering a unified, AI-powered platform that modernizes processes and ensures audit readiness. Its features, like automated complaints handling and integrated risk management, significantly reduce manual errors and boost efficiency for regulated industries.
6. MasterControl
Struggling to balance compliance with innovation?
MasterControl leverages specialized AI and a compliant architecture, connecting your quality, manufacturing, and asset management. This means you can accelerate quality processes and eliminate manual errors. This allows your team to focus on core operations, not administrative overhead.
MasterControl helps your organization navigate complex compliance without trade-offs.
MasterControl streamlines your document control, automating processes to boost accuracy, visibility, and audit readiness. You can reduce validation times from weeks to minutes using patented tools. This efficiency significantly cuts administrative burden, allowing your team to proactively identify and mitigate risks across the product lifecycle. Additionally, it offers comprehensive quality event and change control management, ensuring full traceability and cross-team collaboration for seamless operations and audit preparedness.
The result? Enhanced control and flexibility.
Key features:
- Automated Document Control: Improves accuracy, visibility, and audit readiness by automating document processes, ensuring compliance and reducing manual errors for your team.
- Patented Validation Tools: Cuts validation time from weeks to minutes, allowing your organization to quickly bring breakthrough products to market while maintaining regulatory adherence.
- Integrated Quality Management System: Connects quality, manufacturing, and asset management, offering real-time insights and data analytics to uncover trends and make faster, better decisions.
Learn more about MasterControl features, pricing, & alternatives →
Verdict: MasterControl is a top contender for the best document control software, especially for IT directors in highly regulated industries. Its automated document control, patented validation tools, and integrated quality management system ensure audit readiness, reduce manual errors, and simplify compliance, allowing your teams to focus on innovation and core operations.
7. Alfresco
Struggling with compliance and document control?
Alfresco delivers an open, scalable, cloud-native content, process, and governance management suite that helps your organization unlock the value of enterprise content. This means you can effectively manage complex compliance needs.
This powerful addition streamlines content-centric processes, enabling faster, more informed decisions for your team. You won’t face it alone; Alfresco understands your industry.
Here’s how Alfresco can help.
Alfresco offers intelligent process management with tightly integrated process and content services. This streamlines your workflows for quicker and more informed decision-making.
You can easily find and access exact information from anywhere on any device using web-based viewing tools. Plus, Alfresco features robust information governance that automates the information lifecycle, reducing business risk and strengthening compliance with minimal user intervention.
Additionally, it supercharges productivity with enterprise collaboration tools by seamlessly extending the benefits of Microsoft 365 and Google Docs. This intelligent platform also provides key insights by automatically enriching content and metadata, extracting valuable information.
Alfresco gives you complete control.
Key features:
- Document Management: Quickly find and access precise information from anywhere on any device using web-based viewing tools, ensuring constant availability.
- Information Governance: Automates the entire information lifecycle, significantly reducing business risk and strengthening your company’s compliance posture with minimal user intervention.
- Extend and Integrate: Built on open standards and APIs, Alfresco is easy to integrate and customize to meet your unique business needs and existing systems.
Learn more about Alfresco features, pricing, & alternatives →
Verdict: For IT directors seeking the best Document Control Software, Alfresco provides an intelligent, scalable platform. With its robust content, process, and governance management features, including automated information lifecycle and rich integrations, Alfresco helps organizations like Liberty Mutual and RBC Capital Markets streamline operations and achieve compliance, making it a strong choice.
8. OpenDocMan
Struggling with complex compliance and document chaos?
OpenDocMan offers a free, web-based, open-source document management system that simplifies compliance with standards like ISO 17025. This means you can centralize documents easily.
With OpenDocMan, you won’t need to change your existing business rules or workflows to manage your documents effectively. This adaptability allows your IT team to maintain current operations.
Here’s how OpenDocMan delivers a robust solution.
OpenDocMan streamlines document management with web-based access, fine-grained control, and automated installation. You can upload any file type directly from your browser.
Key capabilities include robust user and group permissions, ensuring secure access to files while allowing your IT staff to delegate duties effortlessly. This enhances your security posture.
Additionally, OpenDocMan offers automated document review processes with email notifications, revision history, and file expiration, allowing for efficient workflow management. You can also create custom document properties to align with your company’s unique needs, and full-text search helps you quickly find documents by metadata, author, department, or filename.
The result is seamless digital document control.
Key features:
- Compliance-Focused Design: Built to comply with ISO 17025, it helps your organization meet stringent regulatory standards while ensuring audit readiness and reducing manual errors.
- Flexible Integration & Workflow: Allows integration with your existing business rules, supporting various file types and departmental review processes without requiring disruptive changes to your operations.
- Robust Access and Tracking: Provides fine-grained user access control for each file, enabling restrictive or permissive permissions, alongside comprehensive change tracking to monitor all document actions.
Learn more about OpenDocMan features, pricing, & alternatives →
Verdict: OpenDocMan offers a pragmatic, cost-effective solution for organizations seeking the best document control software, particularly those needing ISO 17025 compliance. Its open-source nature, fine-grained access control, and robust change tracking capabilities make it ideal for balancing security with user-friendliness, reducing administrative overhead for your team.
9. Document360
Are compliance and security burdens weighing you down?
Document360 offers a robust platform designed to streamline your document control, simplifying complex processes.
This means you gain a central repository for all documentation, from software specs to SOPs, ensuring quick access and enhanced team productivity.
The result? A more efficient operation.
Document360 effectively addresses these challenges by consolidating various documentation needs into one powerful platform.
You can create, manage, and publish knowledge bases, software documentation, and user manuals, reducing support tickets by empowering users with on-demand, accurate self-help content. This centralization helps IT directors manage security and integration concerns.
Additionally, AI-powered features like “Ask Eddy” deliver instant answers, automate content generation, and refine existing material, which helps in maintaining audit readiness. Plus, a custom workflow builder helps you enforce internal processes.
The ultimate benefit is seamless digital document management.
Key features:
- Centralized Documentation: Provides a unified platform for creating, managing, and publishing various document types, including SOPs and user manuals.
- AI-Powered Capabilities: Utilizes generative AI for instant answers, automated content creation (glossaries, FAQs), and content improvement (tone, length).
- Compliance & Workflow: Offers a custom workflow builder and access controls to streamline processes, ensure regulatory compliance, and mitigate operational risks.
Learn more about Document360 features, pricing, & alternatives →
Verdict: Document360 stands out as a strong contender for the best document control software, especially for SaaS companies and highly regulated industries. Its AI-powered features and centralized platform simplify complex compliance, reduce support queries, and enhance team productivity.
Conclusion
Is complex compliance slowing you down?
Navigating a crowded market of tools is overwhelming. Outdated systems and manual processes expose your company to unnecessary risk, and choosing poorly only amplifies that.
This isn’t just an IT headache; it’s a major business vulnerability. One missed update or wrong version can lead to costly compliance failures, project delays, and significant administrative burden for your team.
Here’s what I recommend.
After reviewing all the options, RedEye is my top choice. It directly solves the pain of scattered engineering files and complex compliance headaches.
Its secure, cloud-native platform creates a single source of truth for all your asset information. The best document control software like this doesn’t just store files; it transforms chaos into control.
I recommend you visit RedEye’s website to see how its compliant workflows can help your organization finally achieve one truth with zero compromises.
Your team will regain valuable time.
