AlohaABA Review: Overview, Features, Pricing & Alternatives in 2025

Drowning in practice admin headaches again?

If you’re evaluating ABA practice management software, you’re likely buried in endless scheduling, billing, and compliance details—and just want something that works for your therapists and clients.

Let’s face it, most solutions mean you’re still double-checking claims and chasing authorizations daily, costing you time and draining your focus from actual care.

AlohaABA stands out with its all-in-one dashboard, Catalyst integration, and automated billing tools built by real ABA experts—including BCBAs and parents—who know where you’ll trip up because they’ve been there too.

In this review, I’ll cut through the noise and show you how AlohaABA can finally give you more time for your clients instead of busywork.

You’ll see in this AlohaABA review how the dashboard, billing, scheduling, and EMR features really perform, plus honest pricing info and head-to-head alternatives to help you size things up.

You’ll walk away knowing the features you need to confidently choose the right ABA tool for your practice.

Let’s get started.

AlohaABA Overview

AlohaABA has supported Applied Behavior Analysis practices since its founding in 2016. Based in Hawaii, their team includes BCBAs, which gives them genuine industry insight.

What really sets them apart is their dedicated focus on ABA therapy providers. They don’t build generic EHRs; they create tools for the workflows of private practices and multi-site clinics who need a specialized solution.

A key development is their integration with Catalyst for data collection. Through this AlohaABA review, you’ll see how this partnership reduces system-switching for your busy clinical staff.

Unlike giants like CentralReach, which can be overwhelming, AlohaABA feels like it was built by people who actually use it. This usability focus translates into a faster learning curve and a more practical daily experience.

You’ll find them working with a spectrum of ABA organizations, from solo practitioners to multi-site clinics that value straightforward, effective tools over unnecessary system complexity.

From my analysis, their strategy is clear: blend powerful, essential features with an affordable price. This addresses your need for top-tier operational efficiency and quality care delivery without the intimidating cost of enterprise systems.

Let’s dive into their feature set.

AlohaABA Features

Struggling to manage your ABA practice efficiently?

AlohaABA features are designed to simplify your daily operations, allowing you to focus on providing quality care. Here are the five main AlohaABA features that streamline your ABA therapy practice.

1. Practice Management Dashboard

Overwhelmed by scattered information?

Juggling multiple tasks and trying to keep track of everything manually can lead to missed deadlines and overlooked issues. This takes your focus away from client care.

AlohaABA’s dashboard provides a centralized overview of your practice, from expiring authorizations to unbilled appointments. What I found particularly useful is how clickable widgets instantly guide you to detailed reports, making proactive management a breeze. This feature ensures you stay on top of critical administrative tasks.

This means you get immediate insights into your practice’s health, helping you address problems before they escalate.

2. Intuitive Scheduling and Calendar Management

Does scheduling feel like a chaotic puzzle?

Coordinating client and therapist schedules manually often leads to double-bookings and missed appointments. This can frustrate both your staff and clients.

The intuitive scheduling tool allows quick creation of appointments, supporting recurring sessions and automated reminders. From my testing, the visual indicators for group appointment completion are incredibly helpful for tracking attendance. This feature significantly reduces no-shows and streamlines your daily planning.

The result is a smoother workflow for your team and a more reliable schedule for your clients.

3. Comprehensive Billing and Revenue Cycle Management

Are billing errors and delayed payments holding you back?

Manual billing processes are prone to errors and can result in significant revenue loss due to unbilled services or denied claims. This directly impacts your practice’s financial health.

AlohaABA streamlines your entire billing process, featuring native AR tools and auto-posting of ERAs. This is where AlohaABA shines: approximately 85% of Explanation of Benefits (ERAs) auto-post, dramatically simplifying payment reconciliation. This feature integrates with clearinghouses for electronic claim submission.

This means you can accelerate your cash flow and reduce the time spent on tedious billing reconciliation.

4. Payroll Management

Is calculating payroll a time-consuming headache?

Manually tracking therapist hours, mileage, and overtime can be prone to errors and consume valuable administrative time. This can lead to inaccurate compensation and staff dissatisfaction.

The payroll management feature helps you accurately track time and expenses for all staff members. What I appreciate is how it optimizes productivity and ensures precise compensation, simplifying a complex process. This feature ensures your team is paid correctly and on time.

So you can efficiently manage your team’s compensation without the usual payroll complexities and disputes.

5. Electronic Medical Records (EMR) and Documentation

Struggling to keep client records organized and accessible?

Scattered client information and paper-based documentation can lead to inefficiencies, compliance risks, and difficulty in accessing crucial data. This compromises care coordination.

AlohaABA provides secure EMR capabilities for managing client information, from medical history to progress notes. Here’s what I found: all client data is centralized and easily accessible, simplifying document management and retrieval. This feature ensures secure storage for assessments, reports, and consent forms.

This means you maintain comprehensive, secure client records, enhancing both compliance and quality of care.

You’ll appreciate how these AlohaABA features work together to create a complete practice management solution for your ABA therapy center, streamlining everything.

AlohaABA Pricing

Does ABA software pricing confuse you?

AlohaABA pricing operates on a transparent monthly subscription model with a clear per-license cost, making it straightforward to understand and budget for your practice.

Plan	Price & Features
Essential	$29.99/month per license • Core practice management features • Unlimited staff members (up to 30 active clients) • Basic scheduling & calendar • Standard billing tools
Premium	Contact Sales for Pricing • Enhanced reporting & insights • Advanced authorization management • Improved EMR capabilities • Priority customer support
Elite	Contact Sales for Pricing • Comprehensive revenue cycle management • Dedicated account manager • Custom integrations • White-glove implementation

1. Value Assessment

Solid value for money.

From my cost analysis, AlohaABA’s Essential plan, at $29.99/month per license, offers a competitive entry point for smaller practices, including unlimited staff for up to 30 clients. What I found impressive is how their pricing scales efficiently with your client load rather than forcing you into a larger, more expensive tier prematurely.

This means your monthly costs stay predictable as your practice grows, with clear upgrade paths for increased functionality.

2. Trial/Demo Options

Try before you buy.

AlohaABA offers a generous 30-day free trial, with some sources even mentioning a 6-month option, allowing you ample time to test its features. What impressed me is how you can fully explore the platform to ensure it aligns with your practice’s specific workflows and budget needs.

This lets you validate ROI and user adoption before spending money, reducing the risk of expensive software mistakes.

3. Plan Comparison

Choosing the right plan.

The Essential plan is perfect for smaller practices focusing on core management, while Premium offers more advanced features like enhanced reporting. What stands out is how the Elite tier provides comprehensive solutions for larger organizations needing extensive customization and white-glove support.

This tiered approach helps you match pricing to actual usage requirements rather than overpaying for unused capabilities.

My Take: AlohaABA’s pricing strategy focuses on competitive, transparent entry points and scalable options, making it ideal for ABA practices seeking predictable costs and robust features.

The overall AlohaABA pricing reflects transparent value without hidden surprises.

AlohaABA Reviews

What do actual users really think?

My analysis of AlohaABA reviews dives deep into real customer feedback, giving you balanced insights into what users truly experience with this ABA practice management software.

1. Overall User Satisfaction

High marks from happy users.

AlohaABA consistently earns praise as a “5-Star Rated Software and Support,” with 98% of customers recommending it. What I found in user feedback is a strong sense of satisfaction regarding its practicality, showing it genuinely helps streamline daily operations for ABA providers.

This suggests you can expect a very positive experience, focusing on operational ease.

2. Common Praise Points

Users love the simplicity and support.

Customers frequently highlight the intuitive interface and “exceptional customer support” as standout features. Review-wise, the ease of learning scheduling in under an hour and quick responses from dedicated Customer Success Managers really impresses users.

This means you can anticipate a smooth onboarding and reliable help whenever needed.

3. Frequent Complaints

Performance hiccups sometimes emerge.

While largely positive, one recurring concern from user feedback points to potential “slowness” when integrated with other data collection tools like Motivity. What stands out is how this feedback suggests performance considerations with heavy data tasks, especially cross-system.

This indicates a minor issue that might only impact you if relying on extensive third-party integrations.

Overall, AlohaABA reviews portray strong user satisfaction with minor integration nuances.

Best AlohaABA Alternatives

Considering other ABA software options?

The best AlohaABA alternatives include several strong options, each better suited for different practice sizes, clinical needs, and budget considerations you might have.

1. CentralReach

Need an enterprise-level, all-in-one platform?

CentralReach offers extensive data collection, advanced reporting, and broad customization, often incorporating AI. From my competitive analysis, CentralReach provides robust, highly integrated clinical and administrative tools, suitable for larger organizations needing comprehensive features, though it comes with a steeper learning curve.

Choose CentralReach if your practice demands deep customization and a fully integrated platform, and you’re ready for higher costs.

2. RethinkBH

Prioritizing integrated RBT training and clinical content?

RethinkBH provides comprehensive behavioral healthcare solutions, including RBT training and a vast video library of best practices. What I found comparing options is that RethinkBH excels with its integrated RBT training modules, which can be a key advantage if continuous staff education is vital.

Consider this alternative if built-in RBT training and a rich clinical content library are your top priorities.

3. TheraNest (now Ensora Mental Health)

Running a mental health practice with diverse documentation needs?

TheraNest is a robust EHR solution emphasizing deep customization for documentation and flexible pricing based on caseload size. From my analysis, TheraNest offers more extensive documentation customization and is better suited if your practice covers broader mental health services beyond just ABA.

Choose TheraNest if flexible documentation and caseload-based pricing align better with your diverse mental health practice.

The best AlohaABA alternatives depend on your specific practice needs and feature priorities, not just a list of functions.

AlohaABA Setup

Concerned about complicated software setup and training?

AlohaABA implementation is refreshingly straightforward, largely due to its cloud-based design and intuitive interface, making it an easier deployment than many.

1. Setup Complexity & Timeline

Getting started is quite simple here.

As a SaaS product, AlohaABA requires no installation; core functions like scheduling can be learned quickly, often in under an hour. From my implementation analysis, the intuitive design significantly reduces initial setup barriers for most practices, allowing faster operational readiness.

You’ll spend less time on technical deployment and more on tailoring the system to your specific patient onboarding and billing processes.

2. Technical Requirements & Integration

Minimal IT infrastructure changes needed.

AlohaABA is cloud-based, requiring only a stable internet connection and compatible web browsers or mobile devices. What I found about deployment is that it integrates well with existing systems like Catalyst and Hi Rasmus for data collection, plus clearinghouses for billing.

Plan for seamless data synchronization and ensure your team has reliable internet access, but avoid major hardware or software investments.

3. Training & Change Management

User adoption happens naturally with its user-friendly interface.

AlohaABA provides comprehensive product demonstrations and additional support to help staff maximize utility and ensure a seamless experience. From my analysis, the vendor’s dedicated support prevents user frustration and promotes quicker staff proficiency across all operational tasks.

Invest in the provided training resources and leverage their customer success team to ensure your staff fully embraces the platform’s capabilities.

4. Support & Success Factors

Vendor support during implementation is a major strength.

AlohaABA prides itself on “top-notch customer service,” offering direct access to a dedicated Customer Success Manager and an experienced support team via phone, email, and chat. What I found about deployment is that this responsive support is critical for smooth transitions and resolving any unexpected issues quickly.

Plan to utilize their proactive support model; strong vendor partnership is key to overcoming any challenges and maximizing your investment.

Overall, AlohaABA setup is notably user-friendly, emphasizing quick deployment and comprehensive support for a smooth transition.

Bottom Line

Is AlohaABA the right fit for your practice?

This AlohaABA review synthesizes my comprehensive analysis to help you determine if this specialized solution aligns with your practice’s specific needs and operational goals.

1. Who This Works Best For

ABA therapy providers seeking streamlined operations.

AlohaABA excels for private practices, multi-site clinics, and larger therapy organizations focused on Applied Behavior Analysis services. What I found about target users is that your team will find it ideal for simplifying administrative and clinical workflows, allowing more focus on client care without overwhelming complexity.

You’ll succeed with this software if you prioritize user-friendliness, strong support, and efficient billing and scheduling.

2. Overall Strengths

Exceptional user-friendliness and dedicated support.

The software succeeds by offering an intuitive interface and outstanding customer support, covering scheduling, billing, and EMR tailored for ABA practices. From my comprehensive analysis, its seamless integration with Catalyst or Hi Rasmus effectively bridges any gaps in clinical data depth, providing a holistic solution.

These strengths directly translate into reduced administrative burden and improved efficiency for your ABA therapy practice.

3. Key Limitations

Occasional performance concerns with integrated systems.

While generally robust, I found user feedback indicating potential performance slowdowns when AlohaABA is used in conjunction with certain data collection tools like Motivity. Based on this review, this suggests careful consideration for data-intensive workflows that heavily rely on synchronized external platforms for optimal operation.

I’d say these limitations are manageable if you plan integrations thoughtfully, rather than fundamental barriers to its overall effectiveness.

4. Final Recommendation

AlohaABA earns a strong recommendation.

You should choose this software if your ABA practice prioritizes an intuitive, well-supported, and efficient solution for practice management. From my analysis, this solution works best for dedicated ABA providers seeking to streamline operations and enhance patient care without needing a broad, multi-discipline system.

My confidence level is high for dedicated ABA practices seeking a specialized and user-friendly platform.

This AlohaABA review shows strong value for the right business profile, while also highlighting specific integration considerations before you make a decision.