Are late payments killing your cash flow?
When you’re bogged down by manual follow-ups and fragmented systems, it becomes nearly impossible to maintain a predictable revenue stream.
The worst part is mounting delays in collections directly impact your growth, budget, and ability to reinvest in the business.
In fact, a Kolleno report reveals that 73% of organizations experience cash flow issues. These problems often stem from inefficient, manual collection workflows.
But the right software fixes this, letting you automate your entire collections process and regain complete control over your cash flow.
While we focus on collections here, optimizing your upstream SaaS billing processes is crucial for cash flow prediction.
In this guide, I’ll cut through the noise and review the very best cash collection software to help you secure predictable revenue in 2025.
You’ll discover tools that reduce late payments, improve reporting, and integrate smoothly with the ERP or CRM systems you already use.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Kolleno → | Mid-size B2B service firms | |
| 2 | HighRadius → | Large enterprises | |
| 3 | Gaviti → | Growing B2B service firms | |
| 4 | Kyriba → | Finance leaders in enterprises | |
| 5 | Versapay → | B2B firms automating AR |
1. Kolleno
Is managing outstanding invoices overwhelming your finance team?
Kolleno centralizes and automates your AR and collections, transforming your fragmented workflows. This means your team can finally focus on every single invoice and customer inquiry.
You’ll avoid increasing aged debt and higher operational risk. The result is a more predictable revenue stream.
Kolleno solves collection challenges by automating every step, bringing everything you need for AR and collections into one platform. You’ll stop constantly switching between ERP, Excel, and Outlook, dramatically increasing efficiency. This system lets you automate most manual AR and collections processes, including receiving payments faster through a firm-branded customer portal where clients can choose payment methods and access invoices. Automated payment matching and application save significant time. Additionally, Kolleno helps you stay on top of credit risk by automating new client credit checks and real-time portfolio risk monitoring, minimizing bad debt. Plus, dispute resolution is faster with workflows to match and validate deductions, maintaining positive client relationships.
While focusing on financial health, managing your team’s administrative needs is also crucial. My guide on best PTO tracking software can help.
Key features:
- Centralized Collections & AR Management: Automates manual tasks and brings all AR and collection activities into one unified platform, eliminating the need to juggle multiple disconnected systems.
- Customer Payments Portal: Provides a firm-branded portal for clients to make faster payments, choose methods, and access invoices and statements, enhancing the customer experience.
- Credit & Risk Management: Safeguards your financial health by automating credit checks for new clients and monitoring portfolio risk in real-time to minimize bad debt and proactively manage risk.
Kolleno features, pricing, & alternatives →
Verdict: Kolleno is an excellent option for any growing B2B service firm, mid-size SaaS, or established agency looking for the best cash collection software. With reported 71% reduction in overdue balances and over 10 hours saved weekly from manual tasks, it directly addresses common pain points like visibility gaps and slow collections.
2. HighRadius
Struggling with slow cash flow and missed revenue targets?
HighRadius offers a unified platform for Order to Cash processes, including Collections Management, Cash Application, and Electronic Invoicing. This means you can centralize payment tracking and automate reminders.
The system features AI-powered capabilities like predicting payment dates and customer segmentation, which directly address delays in collections and improve your team’s productivity. This ensures faster Day Sales Outstanding (DSO) reduction.
Here’s how HighRadius helps.
HighRadius uses over 180 AI agents orchestrated on a single platform to automate critical workflows like collections, cash application, and credit management. This approach helps reduce idle cash and speed up your financial close process, resulting in improved reporting. You can expect a 10% reduction in DSO and a 40% increase in productivity.
Its Collections Management module provides intelligent AR Inbox and AR Co-Pilot using generative AI. Additionally, the platform offers an e-Invoicing Portal for streamlined invoice delivery and Payment Gateway for secure B2B payments, ensuring compliance and efficiency. Plus, you get pre-built integrations with over 50 ERPs and systems, simplifying light-touch implementation and reducing worries about switching costs.
The result is predictable revenue streams.
While focusing on financial efficiency, if you also manage physical assets, my guide on best event rental software offers valuable insights.
Key features:
- Collections Management: Features AI-powered worklist prioritization, dunning emails, and an in-app dialer, enabling your team to accelerate payment recovery and reduce past dues efficiently.
- Cash Application Management: Automates bank statement downloads, remittance capture, and payment-invoice matching, ensuring high auto-reconciliation rates and minimizing manual effort.
- Electronic Invoicing Portal: Provides a centralized hub for AP portal invoice delivery and surcharge billing, streamlining your invoicing process and improving cash flow predictability.
HighRadius features, pricing, & alternatives →
Verdict: HighRadius stands out as a strong contender for the best cash collection software, especially for businesses seeking to significantly reduce DSO by 10% and boost productivity by 40%. Its AI-powered platform unifies Order to Cash processes, streamlining everything from collections to cash application, delivering measurable efficiency gains.
3. Gaviti
Is manual accounts receivable holding your cash flow hostage?
Gaviti offers an AI-powered accounts receivable platform that automates repetitive tasks, making your A/R controllable and predictable. This means you can finally tackle those mounting delays in collections and visibility gaps.
Their system ensures that no one is doing double work by centralizing all customer information and communications. This streamlines processes, directly addressing the pain point of fragmented workflows.
It’s time to supercharge your A/R.
Gaviti achieves this by automating key processes, from credit management to cash application. For instance, you can conduct thorough and quick credit checks, which helps you sell more to paying customers.
You also get effortless customer reminders and unlimited workflow options, helping you lower DSO and late invoices. Additionally, Gaviti offers a customer self-service portal, allowing clients to pay invoices and resolve disputes anytime. This increases customer transparency and improves communication, boosting your collection responses.
Plus, Gaviti’s AI Assistant optimizes dunning emails, provides proactive customer insights, and ensures accurate remittance matching, allowing your team to build stronger customer relationships while ensuring predictable revenue.
Before diving deeper, you might find my analysis of wholesale billing software helpful for comprehensive financial management.
Key features:
- AI-powered automation for accounts receivable management, ensuring predictable and scalable operations by handling repetitive tasks autonomously.
- Customer self-service portal that empowers clients to manage payments, track credit, and resolve disputes, reducing manual follow-ups and improving communication.
- Customizable workflows and dashboards integrate seamlessly with your existing ERP or business systems, adapting to your processes rather than forcing rigid changes.
Gaviti features, pricing, & alternatives →
Verdict: Gaviti stands out as the best cash collection software for its comprehensive, AI-powered approach to accounts receivable. It significantly reduces DSO by over 30% and decreases late receivables by 50%, with 95% of reconciliation completed before your workday begins, making it ideal for growing B2B service firms.
4. Kyriba
Struggling with fragmented cash collection and missed revenue targets?
Kyriba offers real-time cash and treasury management, designed to centralize and automate your financial operations. This directly addresses your pain points of visibility gaps and manual workflows.
Their platform allows you to unify bank and ERP data to automate, move, and control liquidity, ensuring faster collections and better financial health. This means an end to delays and a clear path to predictable revenue.
Time to transform your treasury.
Kyriba connects your liquidity to strategic advantages through a single platform. It unifies banks, ERPs, and apps, connecting to over 9,900 banks right out of the box and streamlining payment journeys globally.
You can protect liquidity from market volatility and stop suspicious payments in real time, safeguarding your hard-earned cash. Additionally, Kyriba empowers you to forecast cash and liquidity with greater accuracy, eliminating manual processes and the risk of errors often associated with spreadsheets. This leads to confident, data-driven decisions for managing complex investments and optimizing enterprise liquidity.
The result is improved financial health and optimal liquidity performance for your business.
Before diving deeper, you might find my analysis of enterprise legal management software helpful for comprehensive financial control.
Key features:
- Unified Data Connectivity: Connects to over 9,900 banks and streamlines ERP payments globally, centralizing all your financial data for complete visibility.
- Advanced Risk Management: Protects cash flows from market volatility, reduces currency impacts, and stops suspicious payments in real time to prevent fraud.
- Accurate Cash Forecasting: Projects cash, liquidity, and exposures with high accuracy using AI, helping you make proactive decisions and eliminate manual spreadsheet errors.
Kyriba features, pricing, & alternatives →
Verdict: If you’re seeking the best cash collection software to centralize data, automate payments, and gain clear visibility, Kyriba delivers. With capabilities like achieving 100% cash visibility and significant reductions in working capital, it’s purpose-built for finance leaders aiming for predictable revenue.
5. Versapay
Are mounting collection delays costing your B2B firm revenue? This means you’re likely grappling with inefficient, manual accounts receivable processes that hinder your cash flow and growth.
Versapay offers a unified solution to automate and simplify your entire invoice-to-cash process, from initial invoicing to final reconciliation. This directly addresses visibility gaps and missed revenue targets by streamlining operations.
Their platform is designed to help you take control of cash flow and predict payment behavior. This ensures you can reduce overdue invoices and focus on improving financial decisions with AI.
Here’s how to secure predictable revenue.
Versapay enables you to automate invoice delivery, dunning notifications, and basic collections, letting you focus on growth. This significantly cuts down the time spent managing receivables.
The system processes and applies payments automatically, reconciling them to invoices and posting to your ERP in real-time, eliminating manual entry. You can also offer flexible B2B payment methods, including ACH and credit cards, through configurable acceptance rules.
Additionally, Versapay provides a branded customer portal, empowering your clients to view invoices, make payments, and manage their accounts independently using their preferred methods, even scheduling recurring payments or paying multiple invoices at once. The result is faster cash flow and reduced errors.
Get your cash flowing without friction.
Before diving deeper, you might find my analysis of best cloud PBX systems helpful for optimizing your business communication.
Key features:
- AR Automation Platform: Automates and simplifies the entire invoice-to-cash process, from digital invoicing and customer portals to cash application and collections management.
- AI-Powered Cash Application: Utilizes AI and machine learning to automatically match payments to open invoices, accelerating reconciliation and unlocking working capital from your receivables.
- Integrated B2B Payments: Provides secure options like ACH, credit cards, and virtual cards, with ERP integration for major systems like NetSuite and Dynamics 365.
Versapay features, pricing, & alternatives →
Verdict: Versapay is an excellent choice for the best cash collection software if you’re aiming to automate accounts receivable and boost cash flow. Case studies show clients achieving 99% collection rates and saving significant hours weekly by leveraging its unified platform.
6. Tesorio
Are mounting delays in collections impacting your revenue?
Tesorio directly addresses this with AR automation and AI-driven collections campaigns, tackling your visibility gaps head-on.
This means you can aggregate collections data and predict payments, leading to accelerated collections and reduced Days Sales Outstanding (DSO).
Here’s how to secure predictable revenue.
Tesorio unifies all your tactical finance workflows to automatically turn revenue into cash. It automates labor-intensive processes like collections, cash application, and cash flow forecasting.
You gain real-time cash flow visibility with an automated 13-Week Cash Flow Forecast, allowing you to manage cash flows with real-time insights. Additionally, the platform optimizes AP runs and controls payment timing to maximize liquidity.
Plus, you can connect all your financial data from ERPs, CRMs, billing systems, and bank accounts, providing a single, accurate view to empower real-time cash inflow and outflow visibility. This helps your team collaborate better and eliminate manual reconciliation.
The result is optimized cash management.
Key features:
- AR Automation: Accelerate collections and reduce DSO by aggregating data, predicting payments with AI, and automating collections campaigns.
- Cash Application Agent: Automate lockbox, remittance, and bank transaction matching to invoices, significantly boosting auto-match rates and accuracy.
- Cash Flow Management: Gain real-time insights and AI-driven forecasting from consolidated bank data, offering an automated 13-Week Cash Flow Forecast.
Tesorio features, pricing, & alternatives →
Verdict: If you are struggling with outdated manual AR workflows and seeking to reduce DSO and improve cash flow visibility, Tesorio is a strong contender for the best cash collection software. It offers solutions for predictable cash flow and unlocks over $200 million from customer balance sheets in their first 12 months.
7. Upflow
Struggling with slow cash flow and fragmented collections?
Upflow helps you transition from chasing invoices to engaging customers with its Financial Relationship Management solution. This means you can gain valuable insights, streamline processes, and facilitate smoother payments.
You’ll quickly understand your cash flow through live dashboards and financial forecasting, helping you make informed business decisions instantly.
Here’s how you can achieve cash collection excellence.
Upflow empowers you to unlock cash in your receivables by sending automated, personalized payment reminders. This significantly reduces your Days Sales Outstanding (DSO) and improves your Cash Effectiveness Index (CEI).
You can also offer modern payment experiences, providing a seamless self-service portal where customers can diversify payment methods or opt for autopay. Plus, automatic cash application automates your reconciliation process. This allows you to collaborate effectively with stakeholders, ensuring payments arrive on time.
Additionally, Upflow’s AI Vision offers autonomous cash collection, further streamlining operations. The solution integrates with your existing invoicing and accounting tools like NetSuite, QuickBooks, and Xero, ensuring your ERP data becomes actionable within minutes. The result is predictable revenue streams and stronger customer relationships.
Key features:
- Live dashboards and financial forecasting: Provide real-time Accounts Receivable insights for informed business decisions and proactive cash flow management.
- Automated personalized payment reminders: Streamline your collection processes to significantly reduce Days Sales Outstanding and improve cash performance.
- Modern self-service payment portal: Offers diversified payment methods and automatic cash application for seamless customer payment experiences and faster reconciliation.
Upflow features, pricing, & alternatives →
Verdict: Upflow is your best cash collection software for driving predictable revenue, especially for B2B service firms, SaaS companies, and agencies. Its focus on automating reminders, centralizing payment tracking, and robust integrations with your ERP or CRM ensures faster DSO reduction, improved reporting, and strengthened client relationships.
8. Invoiced
Tired of manual A/R holding your cash flow hostage?
Invoiced helps you simplify your entire invoice-to-cash process, giving you predictable revenue streams.
This means you can say goodbye to delayed payments and reconciliation errors, as Invoiced automates collections and accelerates payments. Your team can focus on more urgent matters.
Ready to transform your cash collection?
Invoiced aims to eliminate payment complexity. Here’s how it works: it simplifies your entire invoice-to-cash process by automating collections and accelerating payments, freeing up your team’s valuable time.
You gain access to automated invoicing and collections, ensuring that your payments are fast and easy with built-in payment capabilities. This comprehensive approach enhances your finance operations, providing accurate forecasting and robust reporting to elevate your financial strategy.
Additionally, Invoiced offers an automation builder for custom workflows and automated dunning to recover payments quickly. Plus, global payments with multi-currency support and late fee automation streamline follow-up, ensuring frictionless transactions and healthy cash flow for your business.
The result is simpler operations and improved cash flow.
Key features:
- Accounts Receivable Automation: Automates invoicing and collections, simplifying the entire invoice-to-cash process to recover payments quickly and reduce manual work.
- Built-in Payments & Global Capabilities: Offers fast, easy payments with multi-currency support, ensuring frictionless transactions for your buyers and accelerated cash flow.
- Advanced Analytics & Integrations: Provides comprehensive reporting and cash flow forecasting, seamlessly integrating with your ERP and CRM systems to boost overall performance.
Invoiced features, pricing, & alternatives →
Verdict: Invoiced emerges as a top contender for best cash collection software, perfectly suiting B2B service firms, SaaS companies, and agencies. Its automated collections, built-in payments, and deep integrations simplify the invoice-to-cash process, helping you achieve faster DSO reduction and predictable revenue.
9. Agicap
Are collection delays and revenue visibility gaps slowing you down?
Agicap provides a unified platform to centralize your financial data, offering real-time visibility and control over your cash flow, including cash collection. This means you can easily track and improve your collection efforts.
The software directly tackles the pain points of finance managers and operations leads by streamlining fragmented accounts receivable workflows. It helps you improve collections and reduce your DSO.
Here’s how to secure predictable revenue streams.
Agicap centralizes all your financial data, from cash management to receivables collection, giving you one powerful platform. This allows you to gain real-time visibility into your cash position across all bank accounts and currencies.
You can also automate accounts receivable processes with automated follow-ups, payment tracking, and even invoice financing options. This significantly helps you reduce DSO and seamlessly integrate receivables data into your ERP. Additionally, Agicap connects with over 300 tools, including your banks and ERPs like QuickBooks and NetSuite, creating a single source of truth for your data and simplifying reconciliation. Plus, you can build accurate forecasts and compare scenarios to make informed decisions.
The result is faster collections, improved reporting, and strengthened client relationships.
While we’re discussing software solutions that improve efficiency, my guide on best healthcare software offers insights into optimizing patient care and reducing costs.
Key features:
- Accounts Receivable Automation: Accelerate collections with automated follow-ups and payment tracking to reduce your Days Sales Outstanding (DSO) and improve cash flow.
- Banking & ERP Connectivity: Securely integrate with over 300 banks and ERP systems, like QuickBooks and NetSuite, to consolidate financial data and provide real-time insights.
- Cash Flow Forecasting: Build accurate short- and medium-term forecasts, compare different scenarios, and visualize cash flow evolution for better strategic planning.
Agicap features, pricing, & alternatives →
Verdict: Agicap stands out as a strong candidate for the best cash collection software due to its comprehensive approach to cash flow management, integrating accounts receivable automation, real-time banking, and ERP connectivity. Its focus on reducing DSO and providing accurate financial forecasting makes it ideal for growing B2B service firms seeking predictable revenue.
Conclusion
Chasing late payments is draining your team.
I get it. When your collections process is manual and disjointed, achieving predictable revenue feels impossible. This makes choosing the right platform absolutely critical.
Consider this: 365mechanix reports that AI tools can reduce payment processing time by up to 60%. This massive efficiency gain directly impacts your bottom line, freeing up your team for more strategic work instead of chasing invoices.
So, what’s the best path forward?
From everything I’ve evaluated, Kolleno is the clear winner. Its platform centralizes your AR and automates collections, finally fixing the fragmented workflows you face.
Kolleno users report a 71% reduction in overdue balances. I believe it is the best cash collection software for transforming disorganized accounts receivable into predictable cash flow.
For additional insights into specialized tools, my analysis of best legal research software provides valuable perspectives.
I highly recommend you book a free demo of Kolleno to see how it can streamline your specific collections process.
Your cash flow will thank you.
