Notary delays killing your deals?
Chasing down notaries and dealing with paper documents creates frustrating bottlenecks. It slows down critical agreements and hurts your team’s productivity.
The bigger risk? Manual processes invite errors and compliance nightmares. This puts your legal agreements and business reputation on the line.
This reliance on physical documents is staggering. DottedSign reports the average office worker uses 10,000 sheets of paper annually, creating huge hidden costs and compliance risks.
Thankfully, modern eNotary platforms solve this. They help you accelerate turnaround times while maintaining airtight security and compliance for your documents.
In this guide, I’ll review the best enotary software available today. I’ll help you find a solution that secures your compliance and cuts delays for good.
You’ll learn how to choose a tool that streamlines your workflows, automates audit trails, and delivers real productivity gains for your team.
Let’s dive in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | PandaDoc → | Legal and real estate teams | |
| 2 | OneNotary → | Legal operations nationwide | |
| 3 | DocuSign → | Legal and compliance leaders | |
| 4 | Notarize → | Businesses needing fast notarizations | |
| 5 | Secured Signing → | Legal ops & compliance leads |
1. PandaDoc
Tired of notary delays and compliance headaches?
PandaDoc offers a dedicated Notary solution, designed to streamline your notarization process. This means faster turnaround and reduced errors.
You can expect to effortlessly generate custom agreements tailored for your workflow, making document creation and management simple and secure.
This is how you fix those bottlenecks.
PandaDoc empowers your legal or real estate teams to get more done. It features a drag-and-drop editor for easy document creation, ensuring precision every time.
You can configure signing order, verify recipient identity, and even notarize documents directly within the platform. The software also provides real-time redlining, comments, and approvals for seamless collaboration, enhancing accuracy and reducing communication gaps. Additionally, PandaDoc records a comprehensive audit trail for every document and tracks user activity and document metrics, giving you full visibility and compliance.
The result is secure, compliant digital notarization, accelerating your turnaround times.
If you’re also looking into software for the healthcare sector, my guide on best patient engagement software offers valuable insights for streamlining operations.
Key features:
- Notary specific capabilities: Offers a dedicated Notary solution that lets you decide signing order, verify identities, and notarize documents.
- Workflow automation and collaboration: Streamlines document creation, internal approvals, and team distribution with features like Smart Content and Workspaces.
- Robust security and compliance: Ensures legal binding with E-SIGN, UETA, HIPAA compliance, SOC 2 certification, SSO, and a robust API for granular permissions.
PandaDoc features, pricing, & alternatives →
Verdict: PandaDoc stands out as a strong contender for the best Enotary software, particularly for legal operations and compliance leads. Its comprehensive suite, including a dedicated Notary solution, audit trails, and integrations, helps alleviate compliance anxieties and dramatically improve efficiency, as seen by TheKey saving 3,000 hours annually.
2. OneNotary
Tired of notary delays and compliance headaches?
OneNotary streamlines your document notarization process, making it fast, secure, and fully compliant. This means you can notarize important documents anytime, anywhere.
Their platform allows for remote online notarization, eliminating the need for in-person appointments and ensuring your documents are legal in all 50 states.
Say goodbye to outdated notary solutions.
OneNotary introduces a 24/7 on-demand notary service, ensuring your clients can notarize legal documents within minutes. This convenience is coupled with robust security, including SOC 2 Type II and ISO 27001:2022 certifications, protecting your confidential information.
Furthermore, OneNotary’s system automatically connects you with the appropriate notary, adhering to state-specific legal requirements. You can integrate their service directly into your existing product via easy-to-use embedded integrations or REST API for developers. The result is accelerated turnaround times and automated audit trails, whether you’re handling loan modifications, seller packages, or limited Power of Attorney documents.
Your clients will experience unmatched convenience and efficiency.
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Key features:
- 24/7 On-Demand Notaries: Access a network of over 30,000 virtual notaries around the clock, allowing your clients to notarize documents instantly.
- Robust Security & Compliance: Benefit from SOC 2 Type II, ISO 27001:2022, and MISMO compliance, ensuring your data is secure and legally sound.
- Seamless Integrations: Plug OneNotary directly into your product with ready-to-use embedded integrations or a powerful REST API for developers.
OneNotary features, pricing, & alternatives →
Verdict: OneNotary stands out as the best enotary software for legal operations and compliance leads, offering a nationwide 24/7 service. Its robust security certifications, seamless integration options, and user-friendly interface eliminate delays, reduce errors, and ensure documents are handled with utmost care and legal compliance.
3. DocuSign
Are you struggling with notarization delays and errors?
DocuSign directly addresses these pain points with its Electronic Notarization feature, allowing you to send, sign, and notarize documents remotely. This means you can quickly get signatures from anywhere, using almost any device.
Here’s how this software helps: it simplifies complex contracting processes and significantly reduces turnaround times. Your team can finalize agreements much faster now.
This is your solution to efficiency.
DocuSign solves these challenges by offering Intelligent Agreement Management (IAM), helping you create, commit to, and manage agreements effectively. You can automate agreement processes without coding, ensuring a streamlined workflow.
This means you can leverage AI to find agreements and terms quickly, receive agreement reminders, and access powerful insights from a central repository. It also supports multi-channel delivery, sending agreements via SMS or WhatsApp, which accelerates agreement cycles. Additionally, you can verify signer information instantly, reducing delays and maintaining compliance by verifying user-input data in real-time.
The result is optimized contract lifecycles, improved compliance, and significant time and cost savings for your organization.
Key features:
- Electronic Notarization: Send, sign, and notarize documents remotely, enabling faster turnaround times and secure compliance for your business.
- Intelligent Agreement Management: Automate agreement workflows, manage and analyze documents with AI, and seamlessly connect agreement data across existing systems.
- Identity Verification & Audit Trails: Add stronger authentication and digital audit trails to secure agreements, ensuring airtight compliance and reducing legal risks.
DocuSign features, pricing, & alternatives →
Verdict: DocuSign stands out as a best Enotary Software solution for legal operations and compliance leads. Its Electronic Notarization, AI-powered agreement management, and robust security features (like the ability to verify signer identity and provide digital audit trails) directly address pain points such as compliance anxiety, workflow delays, and the need for auditability, making it a compelling choice.
4. Notarize
Tired of slow, complex notarization workflows?
Notarize provides a streamlined online notarization solution, helping your legal operations and compliance teams achieve faster turnaround times for critical documents.
This means you can connect with a notary online in minutes, ensuring your compliance is secure and cutting those frustrating notary delays, as Notarize offers 24/7 access to on-demand notaries.
Ready for a simpler process?
Notarize offers a direct way to handle notarizations digitally, eliminating the need for in-person appointments. You just upload your document, verify identity, and connect with a notary via video call.
This allows for secure, compliant notarization and an eSign process completed quickly, which means you can access and share your finalized document immediately. Additionally, you can easily scan paper documents using a QR code on your phone for immediate digital notarization.
Plus, Notarize is accepted in all 50 states, ensuring broad usability for your business transactions and removing geographical barriers for your legal operations. With millions of notarizations completed, it offers a proven platform for bringing trust to every transaction.
Get documents notarized online, anytime.
While we’re discussing efficient legal operations, my guide on best permit software might also be useful for ensuring compliance.
Key features:
- 24/7 Notary Access: Connect with a vetted notary via video call in minutes, available around the clock to meet your urgent needs.
- Simple Workflow: Upload your PDF or DOCX document, verify your identity, and download or send your notarized document instantly.
- Comprehensive Compliance: Utilize a platform trusted by millions, adhering to legal standards in all 50 states with robust security measures for data privacy.
Notarize features, pricing, & alternatives →
Verdict: Notarize positions itself as the best enotary software by prioritizing speed, accessibility, and compliance. With over 4 million notarizations completed and a 4.7/5 star rating from over 20,000 reviews, it delivers tangible time and cost savings for businesses, enhancing your customer experience and ensuring seamless, secure digital transactions.
5. Secured Signing
Struggling with outdated notary processes and compliance headaches?
Secured Signing offers a robust Remote Online Notarization (RON) platform, designed to eliminate inefficiencies and bottlenecks. This means you can notarize documents online, increasing revenue and saving time with a paper-free, digital process.
Your teams can achieve error-free, scalable document management, reducing legal exposure and workflow delays significantly.
Time to streamline your notarization workflows.
Secured Signing helps you transform complications into convenience by replicating your manual processes digitally. This platform ensures tamper-proof signatures and locks down your data, offering a secure digital signing environment.
You can verify who is behind the device at the signature moment using features like video confirmation and ID verification. Plus, with integrations for Salesforce, SharePoint, and other industry-specific tools, your existing systems work seamlessly, accelerating turnaround times and automating audit trails for robust compliance. This comprehensive solution allows you to enhance security, visibility, and overall efficiency.
You get simple, smart, secure document workflows.
Before diving deeper, you might find my analysis of best form management software helpful for streamlining document processes.
Key features:
- Remote Online Notarization (RON): Enables notarizing documents entirely online, integrating digital signing, video confirmation, and an eSeal for a paper-free process.
- Advanced Identity Verification: Utilizes video confirmation, ID Verification, and SMS Authentication Signing to ensure the identity of the signer and notarizer for enhanced security.
- Seamless System Integrations: Connects with popular tools like Salesforce, SharePoint, and Bullhorn, ensuring smooth document sending and workflow automation within your existing systems.
Secured Signing features, pricing, & alternatives →
Verdict: Secured Signing offers a comprehensive, compliant, and intuitive platform, making it a strong contender for the best enotary software. With robust features like video confirmation, ID verification, and seamless integrations, it helps legal operations managers and compliance leads ensure airtight security, automate audit trails, and achieve significant productivity gains, as demonstrated by customers like H&R Block.
6. NotaryCam
Are you tired of notary delays and compliance worries?
NotaryCam offers a comprehensive suite of solutions, including remote online notarization, eSign, and identity verification services. This helps you overcome document execution bottlenecks.
With NotaryCam, you can streamline your eClosing process, ensuring that nothing gets missed and accuracy is tremendous. This directly translates to faster turnarounds and reduced errors.
Here’s how NotaryCam delivers on its promise.
NotaryCam’s platform provides software licensing options for both enterprise and independent notaries, alongside contract notary services and custom solutions. This flexibility means you can tailor the service to your specific operational needs.
You gain the ability to offer e-signatures, Remote Online Notarization (RON), and even In-Person Electronic Notarization (IPEN). This comprehensive approach ensures documents are properly executed, legally binding, and compliant with all necessary regulations. This makes signing and notarization accessible globally.
NotaryCam serves diverse industries like real estate, legal, and financial services, offering an intuitive platform that has consistently received high ratings for customer satisfaction. Their focus on user experience ensures a smooth process from start to finish, proving valuable for complex transactions.
The result is secure, compliant, and efficient document handling.
While ensuring document compliance, you might also consider the importance of smart contract audit services for blockchain projects.
Key features:
- Comprehensive Notary Services: Provides remote online notarization (RON), eSign, and In-Person Electronic Notarization (IPEN) options for global access.
- Flexible Platform Solutions: Offers enterprise and independent notary software licensing, contract notary services, and custom solutions to fit varied business needs.
- Robust Compliance & Security: Ensures all documents are legally binding and compliant, backed by enterprise-grade security and identity verification protocols.
NotaryCam features, pricing, & alternatives →
Verdict: NotaryCam is a strong contender for the best enotary software, particularly for growing companies seeking robust compliance and efficiency. Its comprehensive services, including RON and IPEN, ensure documents are legally binding and securely executed, addressing core pain points in legal operations and compliance with significant accuracy.
7. NotaryLive
Tired of notary delays and compliance headaches?
NotaryLive offers a comprehensive online notarization service, streamlining the process for individuals and businesses alike. This means you can notarize documents quickly, anytime, anywhere.
The platform provides a convenient and secure solution for your notarization needs, enabling you to avoid searching for a “Notary Near Me”. Here’s how to simplify your document workflows.
Get documents notarized in minutes.
NotaryLive helps you notarize documents online, 24/7, 365 days a year, with validity in all 50 states. You simply upload your document, verify your identity, connect with an online notary, and then download your securely notarized document. This eliminates the need for scheduling appointments or traveling, freeing up your valuable time. Plus, NotaryLive enhances security by embedding features into the document and providing electronic records for easy access, offering a more secure option than traditional in-person notarizations.
This means reliable, secure document completion.
While we’re discussing business solutions, optimizing your marketing efforts is also vital. My guide on best marketing analytics tools offers great insights.
Key features:
- Convenient Remote Notarization: Notarize documents online anytime, anywhere, eliminating travel and appointment scheduling, ensuring 24/7/365 availability valid in all 50 states.
- Enhanced Security & Auditability: Documents feature embedded security and electronic records, providing improved protection over traditional methods and easy access for compliance.
- Flexible Business Solutions: Offers business accounts with features like client session creation, multiple user access, and API integration, suitable for high-volume needs.
NotaryLive features, pricing, & alternatives →
Verdict: If you’re seeking the best Enotary software that prioritizes convenience, security, and scalability for your legal or real estate team, NotaryLive is an excellent choice. Its ability to notarize documents in minutes, securely, and with 24/7 availability significantly reduces workflow bottlenecks and ensures robust compliance.
Conclusion
Ready to end notary delays?
Choosing the right platform is challenging. You need a tool that not only guarantees compliance but also eliminates the risk of costly errors and delays.
The impact is clear. Research Nester reports businesses can reduce signature errors by 45% with these tools. That’s a massive reduction in risk and a direct boost to your team’s productivity, saving critical time.
Here’s what I recommend.
From my review, PandaDoc is the clear winner. Its dedicated Notary solution and robust audit trails directly solve compliance headaches and frustrating workflow delays for your team.
What I love is its complete audit trail and workflow automation, which ensures airtight security for every transaction. When you implement the best enotary software like this, you gain full visibility and control.
I suggest you book a free demo of PandaDoc today. See for yourself how its features can fix your document bottlenecks.
Your turnaround times will improve instantly.
