Are long lines killing your event’s vibe?
Manual check-ins and legacy systems create frustrating bottlenecks, making a poor first impression on your attendees before they even get inside.
It’s worse when you have no real-time data on who has arrived, leaving your team completely in the dark and unable to adapt.
This lack of visibility makes it impossible to manage attendee flow or get accurate post-event analytics. You’re flying blind on your event’s success.
The right platform fixes this, delivering a frictionless entry experience and instant attendee insights without the operational headaches you’re used to.
In this article, I’ll guide you through the best event checkin software. I’ve reviewed options that will eliminate lines and sync with your existing tools.
You’ll discover a clear path to choosing a system that streamlines entry, keeps guests happy, and proves its value to your team.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | vFairs → | Corporate & large conferences | |
| 2 | Cvent → | Enterprise event operations | |
| 3 | Whova → | Hybrid & virtual events | |
| 4 | Eventbrite → | Small to mid-size events | |
| 5 | RSVPify → | Custom & private events |
1. vFairs
Tired of slow check-ins and data headaches at your events?
vFairs directly tackles this by offering specialized badge printing and check-in software. This means you can simplify onsite attendee processes and expedite entry.
This capability is crucial for event managers seeking to minimize queues and maximize attendee satisfaction, ultimately leading to a smoother, more efficient event experience.
Here’s how to create truly amazing events.
vFairs empowers you to manage all aspects of in-person and virtual events from one platform. This includes everything from registration and ticketing to sophisticated attendee engagement features like mobile event apps and lead capture.
The software also provides a custom badge designer, allowing you to create badges based on participant type, and supports on-site badge printing for instant issuance upon attendee check-in, or bulk printing before your event. Additionally, you can utilize QR code scanning or even AI-powered facial recognition for rapid attendee check-in.
This comprehensive approach allows your organization to host conferences, trade shows, job fairs, and corporate events, simplifying the entire event lifecycle from planning to post-event analytics, ensuring operational efficiency and measurable ROI.
The result is elevated attendee satisfaction and streamlined operations.
Key features:
- Onsite Badge Printing & Check-in: Simplifies event entry with instant badge printing and diverse check-in options, including QR codes and AI facial recognition.
- Comprehensive Event Management: Manages the full event lifecycle from customizable registration forms and ticketing to detailed post-event analytics.
- Branded Mobile Event App: Elevates attendee experience with networking tools, exhibitor pages, custom agendas, and integrated lead capture for exhibitors.
vFairs features, pricing, & alternatives →
Verdict: vFairs stands out as a leading contender for the best event checkin software, providing robust badge printing and check-in solutions with options like AI facial recognition and QR code scanning. Their integrated approach, encompassing registration, mobile apps, and detailed analytics, makes it ideal for streamlining operations and enhancing attendee experience for organizations across various industries.
2. Cvent
Are manual check-ins slowing your event entries?
Cvent provides a seamless onsite experience with robust check-in and badging features, eliminating attendee frustration and improving event flow. This means your event technology managers can focus on delivering exceptional experiences, not managing queues.
You’ll discover how Cvent addresses the challenge of slow entries by allowing you to quickly check attendees in and print name badges. This helps prevent wasted time and ensures your team maintains peak productivity during crucial entry periods.
Here’s a better way to manage your events.
Cvent revolutionizes event operations, offering tools to plan, promote, and engage your attendees efficiently. Their Onsite Check-in & Badging solution helps you create a seamless onsite experience, enabling quick attendee check-ins and on-demand name badge printing.
This capability lets you track attendance in real-time, providing instant data for better event management. Furthermore, you can integrate your event data with other business systems, ensuring leads are quickly sent to sales and marketing while gaining improved insights. Additionally, the platform boasts a mobile event app, enabling your attendees to network, receive updates, and connect with sponsors directly from their devices.
The result is a comprehensive platform where you can easily manage events onsite and analyze results.
Before diving deeper, if you are also interested in optimizing financial workflows, you might find my analysis of best investment management software helpful.
Key features:
- Onsite Check-in & Badging: Quickly check attendees in, print name badges on demand, and track attendance for a seamless entry experience.
- Event & Attendee Insights: Store all your event data, calculate ROI, understand engagement, manage costs, and refine your overall event strategy.
- Integrations with Business Systems: Seamlessly integrate your event data with other sales and marketing platforms to gain improved insights and accelerate lead follow-up.
Cvent features, pricing, & alternatives →
Verdict: Cvent offers a comprehensive suite, making it a strong contender for the best event checkin software. Its emphasis on seamless onsite check-in and badging, combined with powerful backend insights and integration capabilities, ensures frictionless entry and enhanced post-event analytics, critical for busy event operations leads.
3. Whova
Is manual check-in slowing down your event entry?
Whova offers an award-winning event app and management tools designed to streamline your operations. This means your event technology managers can focus on the attendee experience.
You can complete tedious tasks with a few clicks, freeing your team to focus on critical tasks. This is how you reclaim valuable time.
Here’s how to elevate your event.
Whova provides an all-in-one platform for in-person, hybrid, and virtual events. It helps you deliver frictionless entry and instant attendee data.
Their event app helps you make attendees 10 times happier with features like personalized agendas and live polls. You can save 60% more time managing event logistics, reducing the burden on your operations leads.
Additionally, Whova lets you delight sponsors and exhibitors through lead generation tools like business card and QR code scanning. This helps them connect with attendees, promoting their ROI and simplifying your event management stack.
The result: operational efficiency and proven ROI.
While discussing attendee data and operational efficiency, understanding data warehouse tools is equally important for deeper insights.
Key features:
- Award-winning Event App: Provides a personalized agenda, live polls, and messaging to boost attendee engagement and satisfaction, leading to a paperless experience.
- Time-Saving Management Tools: Offers an agenda center, speaker hub, name badge generation, and check-in to automate tedious tasks and save your staff valuable time.
- Sponsor & Exhibitor ROI: Equips sponsors with lead generation tools such as business card scanning and promotional opportunities, ensuring their valuable investment delivers strong returns.
Whova features, pricing, & alternatives →
Verdict: Whova excels as a top choice for best event checkin software, providing comprehensive event management capabilities for in-person, hybrid, and virtual formats. Its award-winning app and time-saving features, including robust lead generation tools for sponsors, help streamline operations and significantly enhance attendee and exhibitor satisfaction.
4. Eventbrite
Are slow check-ins frustrating your attendees?
Eventbrite offers an Eventbrite Check-In App and QR Codes for Event Check-In to streamline entry. This means you can say goodbye to long lines and manual processes.
Your operations team can accelerate entry and elevate your events by leveraging these direct features for seamless attendee management. The result: happier guests and less stress.
Here’s how Eventbrite helps.
Eventbrite provides a comprehensive event management solution covering ticketing, marketing, and payments, all designed to enhance your event flow. You can utilize their Event Ticketing and Event Marketing Platform features to manage your entire event lifecycle.
Their Eventbrite Check-In App offers mobile compatibility, allowing staff to quickly scan QR codes for fast entry and real-time tracking, directly addressing your need for instant attendee data and operational efficiency. Additionally, Eventbrite supports various event types, from concerts and festivals to corporate events and workshops, ensuring versatility for your diverse needs.
This integrated approach helps you deliver frictionless entry, gather valuable post-event analytics, and ensure quick adoption by your staff and volunteers, leading to a clear path to proven ROI.
Key features:
- Eventbrite Check-In App: Empowers your staff with mobile check-in capabilities, ensuring frictionless entry and real-time attendee tracking from any device.
- QR Codes for Event Check-In: Provides fast and secure entry, eliminating manual sign-in frustrations and enhancing the overall attendee experience.
- Integrated Ticketing & Payments: Streamlines your entire event process, from selling tickets online to processing payments, reducing administrative burdens and data blind spots.
Eventbrite features, pricing, & alternatives →
Verdict: Eventbrite’s robust Eventbrite Check-In App and QR code functionality make it the best event checkin software for event technology managers seeking frictionless entry and real-time data. Its integrated solutions for ticketing and payments also help prevent wasted spend and ensure fast adoption, improving operational efficiency for any event type.
5. RSVPify
Struggling with slow event check-ins and scattered data?
RSVPify automates your event management, from invitation to check-in, ensuring a streamlined entry process. This means your team can accelerate entry and elevate your events.
You gain complete control over your event experience, creating a custom registration flow with features like multi-part events and real-time tracking and reporting. This allows for frictionless entry.
Here’s how RSVPify solves those check-in challenges.
RSVPify enables you to create and customize event registration forms, online RSVPs, and invitations, all tailored to your brand. You can go live in minutes with bespoke event website templates, giving guests an on-brand, highly-customizable experience.
The platform streamlines guest list management, allowing you to track invitees from invitation to check-in. This includes collecting custom data, managing meal preferences, and handling sub-events, which all contribute to a smooth attendee journey. Additionally, features like QR codes and contactless check-in ensure quick processing, while robust privacy settings keep your event data and guest details secure, never monetized or spammed.
You’ll elevate your event experience effortlessly.
While we’re discussing software solutions that streamline operations, my analysis of ambulance management software could also be helpful.
Key features:
- Event registration & check-in: Automate the entire process from online invitations, custom registration forms, to quick, seamless check-ins for attendees.
- Customization & branding: Tailor event websites, registration forms, and communications with themes, layouts, and your brand’s colors and logo to impress guests.
- Guest list management: Easily import contacts, track RSVPs, manage guest data, and utilize features like drag-and-drop seating charts and real-time dashboards.
RSVPify features, pricing, & alternatives →
Verdict: RSVPify is an excellent choice for event technology managers and operations leads seeking the best event checkin software. Its comprehensive features, including customizable forms, real-time tracking, and robust privacy, address key pain points and deliver operational efficiency for any event size.
6. Sched
Struggling with slow event check-ins?
Sched offers diverse check-in options, including QR codes, self-check-in, and manual entry, ensuring swift attendee processing. This means you can tailor your check-in methods to fit any event’s specific needs, eliminating bottlenecks.
So, how do you achieve frictionless entry?
Sched streamlines the process with automated attendee registration, customizable sign-up forms, and bulk attendee import. Additionally, you can print personalized badges featuring QR codes for incredibly fast check-ins, even for hundreds of attendees. Plus, the platform supports real-time in-app notifications and digital signage, keeping your attendees informed while offering a paperless solution. The result? Event managers achieve operational efficiency.
Before diving deeper, you might find my analysis of ecommerce analytics tools helpful.
Key features:
- Flexible check-in options: Choose QR codes, self-check-in, or manual entry methods to ensure swift and efficient attendee processing tailored to your event’s specific needs.
- Personalized badge printing: Quickly generate hundreds of customized badges with QR codes, facilitating rapid check-ins and enhancing the attendee experience.
- Comprehensive attendee data: Export attendance data in CSV format for detailed analysis, reporting, and integration, providing valuable insights for future planning and ROI justification.
Learn More Link: Sched features, pricing, & alternatives →
Verdict: If you’re looking for the best event checkin software that can handle everything from automated registrations to in-depth attendee tracking, Sched provides a robust, all-in-one solution. Its features like personalized badges and flexible check-in methods ensure smooth operations, helping organizations like SF Sketchfest manage over 25,000 events and 10 million users.
7. Eventleaf
Long lines at check-in slowing your event down?
Eventleaf lets you register attendees, check in guests, and print badges quickly. This means no more frustrating queues.
You can instantly find attendee names or scan invitation barcodes, ensuring a polished first impression for your guests.
This smoothly transitions to a complete solution.
Eventleaf introduces effortless event registration and badge printing, eliminating common bottlenecks. You can design custom websites and registration forms, supporting group registrations and waitlists.
The platform also handles secure payment collection for tiered ticketing, streamlining your entire registration process from start to finish. Additionally, Eventleaf offers self-check-in kiosks and a mobile app to keep lines short. This comprehensive approach means your attendees enjoy a smooth, efficient entry, and your staff can focus on the event itself, not manual tasks.
You’ll accelerate entry and elevate your events.
Key features:
- Rapid Attendee Check-in: Quickly scan invitation barcodes or search names, enabling self-check-in options and instant badge printing for a smooth attendee experience.
- Customizable Event Registration: Create professional event websites with custom forms, group registration, waitlists, and secure payment processing for diverse event types.
- Interactive Attendee Engagement: Engage your audience with real-time polls, Q&A sessions, push notifications, and gamification features to keep them captivated throughout the event.
Eventleaf features, pricing, & alternatives →
Verdict: Eventleaf is built for event technology managers seeking the best event checkin software. Its ability to manage large events with swift check-ins, barcode scanning, and on-site badge printing ensures frictionless entry and eliminates attendee frustration, offering a clear path to operational efficiency and proven ROI.
8. Bizzabo
Tired of slow check-ins and scattered event data?
Bizzabo’s Event Experience OS streamlines your entire event process, from registration to onsite management, accelerating entry and elevating your event. This means you can easily customize attendee journeys with dynamic registration and multi-track agendas, creating a frictionless experience for your guests.
Your teams will appreciate how Bizzabo offers a centralized platform to manage everything, helping you to avoid the frustration of disparate tools.
Here’s how to elevate your events.
Bizzabo empowers you to reimagine in-person events with its Onsite Software & Wearables and Klik Experiential & SmartBadge technology. These innovative tools deliver seamless check-in and allow you to capture live attendee behavioral data, providing deeper insights.
Additionally, you can build a branded event app and engaging virtual venue, ensuring attendees have the ultimate event hub at their fingertips. Plus, with powerful integrations and enterprise-grade security, your event data flows securely, helping you prove event ROI and gain a holistic view of event success indicators.
Boost attendee engagement and drive value.
Key features:
- Onsite Software & Wearables: Reimagine your in-person events with seamless check-in, real-time data capture, and innovative smart badges to boost attendee engagement.
- Event Registration Software: Streamline your event ticketing process with flexible, personalized registration capabilities that improve attendee journeys and data collection.
- Klik Experiential & SmartBadge: Transform traditional badges into interactive tools, empowering networking, gamification, and one-tap lead capture for sponsors and exhibitors.
Bizzabo features, pricing, & alternatives →
Verdict: Bizzabo is a strong contender for the best event checkin software, especially with its unique Klik Experiential and SmartBadge technology. Its robust onsite software and seamless registration capabilities ensure efficient entry and rich data collection, helping you streamline operations and prove event ROI.
Conclusion
Your event’s first impression matters most.
Sifting through dozens of tools is overwhelming. Choosing the wrong one creates long lines, frustrates guests, and starts your event with unnecessary chaos.
This initial bottleneck can ruin the attendee experience before it even begins. A poor first impression is difficult to recover from, setting a negative tone for everything that follows.
Here is the tool I recommend.
From my hands-on review, vFairs stands out. It excels at creating the smoothest entry experience possible, completely eliminating frustrating check-in headaches for your team.
Its specialized on-site badge printing and AI facial recognition make it the best event checkin software for a truly seamless and modern welcome for your attendees.
While focusing on event entry, remember that ongoing attendee support is also key. My analysis of best conversational support software provides valuable perspectives.
I suggest you book a free demo of vFairs to see firsthand how its technology will transform your entire event entry process.
You’ll accelerate entry and elevate your events.
