Losing track of critical medical equipment?
When your team wastes time searching for assets, patient care suffers and operational costs skyrocket. That constant pressure to cut costs only gets worse.
The real problem is unnecessary duplicate equipment purchases that bleed your budget dry, all because you simply can’t find what you already own.
Think of the hours your clinical staff spends every single shift just hunting down devices. This wasted time directly impacts your team’s efficiency and your hospital’s bottom line.
The right software can solve this, giving you a system to track everything in real-time and finally cut down on that unnecessary waste.
In this guide, I’ll review the best hospital asset management software to help you find a system that fits your facility’s specific needs and budget.
You will discover powerful tools to help you improve operational efficiency, reduce capital spending, and ultimately enhance overall patient care delivery.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Reftab → | Mid to large hospitals | |
| 2 | ASAP Systems → | Configurable hospital systems | |
| 3 | CenTrak → | Large healthcare enterprises | |
| 4 | Tango → | Hospitals with capital projects | |
| 5 | MicroMain → | Hospital maintenance teams |
1. Reftab
Struggling to track expensive medical equipment?
Reftab provides asset management software that offers real-time location services, tackling equipment misplacement.
This means you can find what you need quickly and prevent delays in patient care, ensuring smooth operations.
You need efficient solutions now.
Reftab solves these challenges by offering comprehensive asset tracking and inventory management.
It helps schedule preventive maintenance and automates inventory, giving you accurate data instantly. Your team can easily locate equipment, reducing search times and staff frustration.
Additionally, Reftab supports managing tools, inventory, and vehicles, alongside your IT assets, helping you avoid unnecessary purchases and improve utilization across departments. The result is significant cost savings and enhanced patient care.
Find your equipment in real-time.
If you’re also looking into optimizing equipment upkeep, my article on plant maintenance software covers comprehensive solutions.
Key features:
- Real-time tracking: Track the real-time location of your valuable medical equipment, preventing misplacement and reducing search times for critical devices.
- Automated inventory and maintenance: Schedule preventive maintenance and automate inventory counts, ensuring compliance and optimizing asset utilization across your entire facility.
- Comprehensive asset management: Manage a wide range of assets including tools, IT equipment, and vehicles, reducing duplicative purchases and improving operational efficiency.
Learn more about Reftab features, pricing, & alternatives →
Verdict: Reftab stands out as a strong contender for best hospital asset management software, providing real-time tracking, automated inventory, and maintenance scheduling. Its ability to manage diverse assets, from medical devices to IT equipment, directly addresses hospital challenges, cutting costs and improving operational efficiency.
2. ASAP Systems
Struggling to track crucial medical equipment?
ASAP Systems offers a comprehensive solution for managing inventory and assets, designed to fit your unique hospital needs. This means you can gain full control over your resources, eliminating the chaos of misplaced or lost equipment.
Their configurable, barcode-based system removes the need for multiple, separate tracking tools, providing one powerful solution for efficiency. This makes it ideal for reducing operational costs and ensuring critical devices are always where they need to be.
Streamline your hospital’s operations.
ASAP Systems solves your equipment challenges by providing real-time visibility into all your assets. This includes features like check-out/check-in tracking to monitor usage history, and robust maintenance scheduling to keep equipment in top condition. You can also implement preventive and scheduled maintenance tasks, which is crucial for reducing downtime and extending asset lifecycles. Additionally, the system supports mobile app access for tracking on the go, and offers flexible cloud or on-premise hosting options. Plus, AI capabilities allow for smart insights and demand forecasting.
The result: enhanced patient care delivery.
Key features:
- Real-time Tracking: Gain instant visibility into the location and status of all your medical equipment and supplies, reducing search times.
- Asset Maintenance & Check-Out/In: Schedule preventive maintenance, track usage history, and manage assignments to prevent equipment loss and optimize utilization.
- Configurable Barcode System: Easily track serialized and batch inventory, enabling precise management and eliminating the need for multiple disparate systems.
Learn more about ASAP Systems features, pricing, & alternatives →
Verdict: ASAP Systems offers a highly configurable, all-in-one inventory and asset management platform perfectly suited for healthcare environments. Its focus on real-time tracking, maintenance scheduling, and barcode integration makes it a strong contender for the best hospital asset management software, helping you reduce costs and enhance patient care.
3. CenTrak
Struggling to find critical medical equipment when needed?
CenTrak’s real-time location system (RTLS) helps you locate tagged mobile medical equipment instantly. This means you can reduce asset hoarding and decrease staff time spent searching for equipment.
The result? Reduced operational costs and enhanced patient care.
CenTrak helps solve operational challenges across the entire healthcare enterprise.
Their asset tracking and management system precisely determines equipment location, which automates workflow for things like PAR-level management. Additionally, the software offers a comprehensive solution for monitoring your environment, automatically recording parameters like temperature and humidity levels to ensure compliance and product safety in areas such as clinical labs or pharmacies. Plus, CenTrak also delivers solutions for safety, workflow optimization, infection control, and enhancing patient experience through features like digital wayfinding. This comprehensive approach directly impacts operational efficiency and financial savings for your organization.
Your hospital can gain actionable insights across any department.
While we’re discussing operational efficiency, understanding data discovery tools can help unlock further insights from your systems.
Key features:
- Asset Tracking & Management: Pinpoint the exact location of mobile medical equipment to reduce hoarding and minimize search times for your staff, ensuring equipment is always available.
- Environmental Monitoring: Automatically record temperatures, humidity, and differential air pressure in critical areas like pharmacies or blood banks to meet compliance standards and prevent product loss.
- Clinical Workflow Optimization: Analyze trends to identify bottlenecks, eliminate non-value-added tasks, and automate documentation of clinical milestones for improved operations and patient handoffs.
Learn more about CenTrak features, pricing, & alternatives →
Verdict: CenTrak’s comprehensive RTLS solutions, including precise asset tracking and environmental monitoring, directly address core pain points like equipment misplacement and compliance challenges. With proven results like $2M less in yearly equipment purchases and a 48% increase in staff satisfaction, it stands out as a strong contender for the best hospital asset management software.
4. Tango
Struggling to track expensive medical equipment and meet compliance?
Tango offers a connected platform with robust solutions for Projects & Maintenance, crucial for managing your hospital’s operational assets. This means you can keep tabs on everything, reducing asset misplacement and unnecessary duplicate purchases. The platform helps you optimize your capital expenditures and reduce occupancy costs.
How about boosting your facility’s efficiency?
Tango provides the platform, data, and insights you need to strategically and operationally manage your equipment portfolio. You can streamline operations across all your real estate operations and gain comprehensive analytics on usage and environmental impacts. Additionally, the Tango Maintenance product helps you optimize efficiencies and catch problems early. This allows for preventive maintenance, reducing unexpected downtimes and keeping your critical medical devices in top shape, leading to better patient care. The result is better management of your physical assets, ensuring everything is where it needs to be.
Key features:
- Projects & Maintenance: Manage capital planning, process standardization, and construction coordination to ensure all your equipment projects run smoothly and on schedule.
- Tango Maintenance: Offers specific capabilities for preventive maintenance, helping you keep your expensive medical equipment in excellent working condition and avoiding costly breakdowns.
- Comprehensive Analytics: Provides data and insights on asset usage and environmental impacts, enabling informed decisions to optimize operational costs and enhance patient care.
Learn more about Tango features, pricing, & alternatives →
Verdict: Tango’s integrated platform, particularly its Projects & Maintenance and Tango Maintenance offerings, directly addresses the core pain points of hospital administrators. Its focus on operational excellence and cost reduction makes it a strong contender for the best hospital asset management software, helping you enhance patient care while optimizing your budget.
5. MicroMain
Are high operational costs impacting your hospital’s budget?
MicroMain’s CMMS/EAM software offers industry-leading solutions for preventive maintenance and enterprise asset management. This means you can cut unnecessary spending and improve how you manage critical equipment.
You can prevent equipment theft, misplacement, and duplicative purchases by implementing seamless asset tracking with QR codes and barcodes.
Here’s how you can achieve superior asset management.
MicroMain helps you streamline your entire maintenance operation, reducing equipment downtime and boosting productivity. You can also optimize your parts and inventory management, ensuring you always have what you need.
This allows you to enhance work order management and generate custom reports, providing the insights necessary to make data-driven maintenance decisions. Additionally, it aids in meeting compliance and safety standards, which is crucial for healthcare facilities.
Plus, you can increase the life of your equipment through robust scheduled and planned maintenance, ensuring your valuable assets last longer and perform optimally. This helps you avoid costly replacements and delays in patient care.
The result? Significant savings and enhanced care.
Key features:
- Preventive Maintenance Strategies: Implement proactive maintenance schedules to minimize equipment downtime and extend the lifespan of critical hospital assets.
- Optimized Parts & Inventory Management: Streamline your inventory, ensuring you have the right parts at the right time, preventing stockouts and reducing unnecessary purchases.
- QR & Barcode Tracking: Leverage QR codes and barcodes for seamless, real-time tracking of equipment location and status, enhancing accountability and reducing search times.
Learn more about MicroMain features, pricing, & alternatives →
Verdict: MicroMain’s robust CMMS/EAM features are ideal for hospital administrators seeking the best hospital asset management software. Its ability to reduce maintenance costs, enhance operational efficiency, and ensure compliance makes it a strong contender for improving asset utilization.
6. Fiix
Struggling to keep your hospital equipment running perfectly?
Fiix offers robust asset management features to track, and optimize asset performance with a few clicks.
This means you can easily create, complete, and optimize work orders, simplifying maintenance tasks and keeping your records in one secure place.
You can stop the guesswork.
Fiix helps you manage thousands of work orders, assets, and parts. You can streamline operations and reduce downtime by 27% on average.
Additionally, Fiix’s mobile capabilities mean you can manage maintenance from anywhere, even offline, ensuring your team is always productive. You can gain full control of your storeroom, ensuring you have the right parts at the right time and eliminating stockouts. Plus, with AI-powered tools like the Asset Risk Predictor, you can anticipate and prevent asset failures before they occur, saving time and money.
The result is increased efficiency and reduced costs for your facility.
While we’re discussing hospital efficiency, understanding population health management solutions is equally important for holistic patient care.
Key features:
- Asset management: Observe, track, and optimize your equipment performance, gaining crucial insights to maintain operational efficiency and extend asset lifespan within your hospital.
- Work order management: Easily create, complete, and optimize work orders while centralizing all your records, ensuring faster resolution times and better accountability for maintenance tasks.
- Mobile maintenance: Manage your maintenance operations from any location, at any time, even without an internet connection, allowing your team to stay productive whether on-site or in the field.
Learn more about Fiix features, pricing, & alternatives →
Verdict: Fiix is designed to help hospital administrators reduce operational costs and enhance patient care. Its robust features like asset, work order, and inventory management, combined with predictive analytics, make it an ideal choice for the best hospital asset management software looking to cut operating costs by an average of 10%.
7. SafetyCulture
Struggling to track crucial hospital equipment and assets?
SafetyCulture offers a Workplace Operations Platform that provides total asset visibility. This means you can digitize your operations, capture data, and easily share reports.
You gain a digital register of your asset’s history and upcoming activity, which is crucial for reducing equipment theft, misplacement, and unnecessary duplicative purchases. This also includes digitizing any process, procedure, or policy.
Here’s how SafetyCulture helps.
The platform centralizes all your work, digitizing every operational element to help you find areas for improvement. This includes features for inspections, audits, and checklists, allowing you to go paperless while capturing and sharing data instantly.
You can streamline workflows with seamless task assignment and keep teams informed with engaging video messages, knowing who received the communication. Additionally, the software supports training, enabling you to onboard faster and upskill team members by creating courses and keeping completion records. This comprehensive approach enhances productivity and ensures higher standards.
Furthermore, SafetyCulture integrates Sensors & IoT for real-time monitoring and offers AI capabilities to enhance data analysis. This holistic solution empowers every individual to actively improve quality, safety, and compliance within your hospital.
Improve patient care with enhanced asset visibility.
Key features:
- Total asset visibility: Gain a comprehensive digital register of your asset’s history and upcoming activity, helping you eliminate misplacement and optimize utilization.
- Digitized inspections and workflows: Replace paper processes with digital inspections, audits, checklists, and task assignments to streamline operations and capture real-time data.
- Integrated training and communications: Onboard staff quickly, upskill teams with custom courses, and ensure clear communication through engaging video messages and tracking.
Learn more about SafetyCulture features, pricing, & alternatives →
Verdict: SafetyCulture’s comprehensive platform is excellent for hospitals seeking the best hospital asset management software, providing total asset visibility, digitized workflows, and integrated training. This helps reduce costs, improve efficiency, and enhance compliance by giving your teams the tools to manage equipment effectively and make data-driven decisions.
8. Zebra Technologies
Struggling to track expensive hospital equipment?
Zebra Technologies offers solutions featuring hardware and software that streamline healthcare operations and optimize workflows. This means your team can gain more time for patient care.
You can empower staff to make the most of every minute with real-time data for better decisions.
Here’s how you can achieve enhanced visibility.
Zebra’s healthcare technology solutions improve staff collaboration and optimize workflows, which is crucial for busy hospital environments. You can manage and optimize your critical assets with their location technologies, providing real-time tracking across your entire organization. This significantly reduces instances of misplacement and theft.
Additionally, Zebra Workcloud Solutions boost efficiency and cut costs through enhanced inventory management. Their printers and RFID technology allow for smarter ways to track assets, ensuring you know exactly where everything is located, from mobile computers to patient wristbands. The result is better asset utilization.
Equip your people with precision.
While managing critical assets for efficiency, ensuring continuous operation is also vital. My guide on best disaster recovery software can help cut downtime and ensure compliance.
Key features:
- Real-time Asset Tracking: Utilizes location technologies and RFID to provide consistent, accurate tracking of critical assets across your entire hospital.
- Optimized Workflows: Streamlines healthcare operations with hardware and software solutions designed to improve staff collaboration and efficiency.
- Comprehensive Inventory Management: Offers full visibility into your inventory, helping reduce costs and pinpoint leaks across all departments.
Learn more about Zebra Technologies features, pricing, & alternatives →
Verdict: Zebra Technologies provides robust hardware and software solutions specifically designed for healthcare, streamlining operations and enhancing staff collaboration. Its real-time asset tracking and comprehensive inventory management capabilities make it an ideal choice as the best hospital asset management software for organizations looking to cut costs and improve equipment visibility.
9. FSI Software
Are you struggling to track expensive medical equipment?
FSI Software offers a CMMS/EAM platform specifically designed to optimize your hospital’s Facilities and Healthcare Technology Management operations.
This means you can easily manage and locate critical devices, ensuring a safe, reliable physical environment and maintaining regulatory compliance.
Finally, trust your data.
FSI Software provides a comprehensive, cloud-based solution that centralizes all your maintenance operations. This allows you to deploy a standardized system that empowers your team with accurate, usable data, streamlining work order management and eliminating guesswork.
You can also leverage robust tools like Space Manager for detailed floor plan data, VR360 for virtual facility environments, and Drawing Manager for real-time building documentation. These capabilities ensure efficient operations and informed decision-making, from capital planning based on asset life to optimizing resource allocation through intelligent analytics. Additionally, mobile apps like CMS Tech and Inbox allow your technicians to complete tasks and access information on the go, improving data reliability and eliminating end-of-day computer work.
It’s truly a single source of truth.
While we’re discussing optimizing hospital operations, understanding how to efficiently manage staff, including volunteers, is also crucial. My article on best volunteer management software covers this in detail.
Key features:
- Purpose-built CMMS/EAM for healthcare facilities, streamlining compliance and maintenance with intuitive, integrated tools for better operational management.
- Comprehensive Mobile Capabilities allowing technicians to complete work orders, scan assets, and create requests directly from floor plans, enhancing field efficiency.
- Intelligent Analytics and Capital Planning providing data-backed insights to benchmark asset performance, pinpoint outliers, and optimize resource allocation.
Learn more about FSI Software features, pricing, & alternatives →
Verdict: FSI Software stands out as the best hospital asset management software because its purpose-built design directly addresses the unique challenges of healthcare, promoting compliance and efficient operations. Its integrated features, from comprehensive data management to mobile accessibility, allow you to cut costs and track your equipment effectively.
Conclusion
Still wasting money on lost equipment?
Misplacing critical devices leads to unnecessary duplicate purchases and frustrates your clinical staff. It’s a daily struggle that directly hits your hospital’s bottom line.
It’s shocking to learn that many hospitals purchase 10-20% more equipment than required simply due to misplacement. This is a massive financial drain that the right asset management system can immediately prevent.
So, what’s the best fix?
From my experience, Reftab is the most effective tool for this. Its real-time tracking helps you instantly locate assets, stop overspending, and prevent delays in patient care.
For comprehensive insights into compliance, my guide on best regulatory change management software provides valuable perspectives.
I especially like how it automates inventory and maintenance scheduling, covering diverse assets from medical devices to IT equipment. The best hospital asset management software helps your team find what they need, fast.
I highly recommend you start a free trial with Reftab to see how its real-time visibility can simplify your entire workflow and operations.
You’ll cut costs almost immediately.
