Losing track of crucial lab samples?
Manual spreadsheets and fragmented systems make it nearly impossible to know what you have, where it is, or when it expires.
This operational chaos leads to costly errors, delayed experiments, and risks your regulatory compliance, putting critical projects on hold.
As labs expand, research from Dataintelo confirms traditional manual inventory methods are insufficient and prone to significant errors. This inefficiency directly stalls important research and discovery progress.
The right software solves this by providing a unified system to track everything in real-time, completely eliminating manual work and guesswork.
In this guide, I’ll break down the best lab inventory management software to help you unify fragmented data and accelerate your discovery timeline.
You’ll discover practical solutions that prevent stockouts, automate procurement, and ensure you’re always prepared for an audit or inspection.
Let’s dive in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Labguru → | Growth-stage biotech labs | |
| 2 | Quartzy → | Life science organizations | |
| 3 | SciSure → | University & biotech labs | |
| 4 | Labforward → | Modern research labs | |
| 5 | SciNote → | Regulated research labs |
1. Labguru
Is fragmented lab data hindering your research breakthroughs?
Labguru acts as your unified solution, integrating ELN, LIMS, and inventory management into one platform. This means centralizing your data securely in the cloud, preventing data loss, and accelerating research outcomes. You can finally streamline lab operations for efficiency.
The result? Faster procurement and meeting strict audit requirements.
Labguru solves the common pain point of inefficient inventory tracking and regulatory reporting. This is achieved by centralizing ordering processes to eliminate duplicate orders and mapping locations for easy material and sample searches.
Additionally, the system helps you keep lab costs under control, track inventories, and receive notifications for low stock. You can also manage large collections of living specimens and samples, alongside robust equipment management. Plus, with automation features like custom workflows and the Label Wizard, you can save time and eliminate human error, boosting productivity by automating routine tasks.
Access research data safely anytime, anywhere.
Key features:
- Integrated Inventory Management: Centralize ordering, map locations, track stock levels with notifications, and manage diverse biological collections, keeping lab costs under control.
- ELN and LIMS Integration: Unify your electronic lab notebook with a comprehensive LIMS for seamless experiment planning, data documentation, sample tracking, and regulatory compliance.
- Automation and Workflows: Design customized, step-by-step workflows with triggers and rules to automate repetitive tasks, reduce human error, and save valuable research time.
Labguru features, pricing, & alternatives →
Verdict: Labguru stands out as a best Lab Inventory Management Software by providing a truly unified solution that tackles fragmented data and inefficient workflows. Its combined ELN, LIMS, and inventory features help labs streamline operations, achieve 75% reported productivity increases, and ensure regulatory compliance, making it ideal for growth-stage biotech and CROs.
2. Quartzy
Are fragmented lab operations slowing your research down?
Quartzy offers an all-in-one platform to digitize your lab’s unique workflow. This means you can say goodbye to disjointed spreadsheets and messy email chains for tracking inventory and requests.
The software centralizes and streamlines all lab operations, empowering your team to focus on groundbreaking scientific discovery. Here’s how it helps.
It’s time for a more productive lab.
Quartzy empowers life science organizations by helping them manage their lab’s workflow end-to-end. You can always know how much stock you have and where it’s kept, easily locating items and submitting requests when out of stock.
The platform allows you to track standard and customizable data for all items, including quantity, location, physical state for chemicals, clonality for antibodies, and expiration dates. Additionally, you can process and track all requests from one central place, enabling lab members to request supplies and lab managers to approve and respond seamlessly. This makes it simple to monitor order statuses and notify team members when items arrive.
Plus, you can shop over 10 million products from more than 1800 trusted brands directly through Quartzy, including scientific equivalents vetted by their experts. You can also boost productivity by integrating with hundreds of popular applications like Slack, QuickBooks, and NetSuite.
The result is a more organized and efficient research environment.
If you’re also exploring other types of inventory solutions, my guide on ecommerce inventory management software provides valuable insights.
Key features:
- Comprehensive inventory tracking enables you to easily locate in-stock items, track customizable data like expiration dates, and submit requests for out-of-stock supplies.
- Streamlined request management centralizes all supply requests, allowing lab members to submit needs and managers to approve, track statuses, and notify arrivals.
- Integrated procurement and mobile access lets you shop from over 1800 trusted brands, buy 10 million products, and manage inventory levels on the go using barcode scanning.
Quartzy features, pricing, & alternatives →
Verdict: Quartzy stands out as a strong contender for the best lab inventory management software, trusted by over 10,000 organizations. It effectively addresses fragmented tracking and inefficient stock management by centralizing inventory, requests, and procurement, helping your team unify data and boost discovery.
3. SciSure
Struggling with fragmented lab data and compliance headaches?
SciSure offers a unified Scientific Management Platform (SMP) that connects research, compliance, and operations, helping you centralize everything. This means you can manage experiments, track samples, and organize inventory within a single system.
You can significantly reduce time spent on admin tasks, ensuring your lab stays audit-ready. This provides peace of mind and saves valuable resources.
Simplify your lab management processes.
SciSure integrates research workflows, compliance tracking, and lab management into one unified platform. This includes an Electronic Lab Notebook (ELN) for centralized experiment documentation, ensuring data is structured and reproducible. Plus, the LIMS functionality handles sample tracking, inventory control, and streamlines workflows with built-in compliance features to prevent last-minute scrambles. Additionally, the Health & Safety (EHS) module automates safety tracking and maintains audit readiness, while robust integrations connect instruments and databases for seamless, structured research.
The result is more science, less administration.
Beyond lab operations, for those interested in manufacturing and ensuring part quality, my article on best CAM software provides a comprehensive overview.
Key features:
- Centralized Experiment Management: Offers an ELN for structured, searchable, and reproducible experiment documentation, ensuring data integrity and version control for scientists.
- Streamlined Inventory and Sample Tracking: Provides LIMS capabilities for efficient sample management, inventory control, and automated workflows, reducing manual tasks for lab operations.
- Automated Health & Safety Compliance: Includes an EHS module for automated safety checks, real-time tracking, and regulatory-ready documentation to ensure audit readiness for compliance officers.
SciSure features, pricing, & alternatives →
Verdict: SciSure stands out as the best lab inventory management software for growth-stage biotech and university labs, particularly those looking to replace spreadsheets. Its integrated ELN, LIMS, and EHS capabilities, backed by ISO/IEC 27001, HIPAA, and FDA 21 CFR Part 11 compliance, drive research productivity and ensure audit readiness, as validated by 550,000+ scientists.
4. Labforward
Tired of fragmented lab data and stockouts?
Labforward transforms your lab into an intelligent workspace with its digital solutions, helping you [manage and track samples, chemicals, and equipment]. This means you can say goodbye to clutter and confusion in your lab.
This approach provides a centralized, modern lab inventory system that streamlines your workflows.
Labforward simplifies inventory management.
Their Labregister software acts as your [modern lab inventory management system], centralizing samples, chemicals, and equipment in one easy-to-use platform. Additionally, Labfolder, their intuitive Electronic Lab Notebook (ELN), lets you record and organize your data, protocols, and notes in one secure, compliant, and scalable location. You can access your data anytime, anywhere, whether working solo or with your team.
Furthermore, LabTwin, an AI- and voice-powered mobile app, enables hands-free data capture at the bench, including picture-taking and barcode scanning, automatically structuring and sending data to your [lab informatics system in real-time]. This ensures that your documentation is more accurate and your experiments are more reproducible, freeing your scientists to focus on high-value work.
Ultimately, this helps you meet strict quality and audit requirements.
Key features:
- Centralized Inventory Management: Labregister simplifies tracking samples, chemicals, and equipment, eliminating clutter and ensuring all your inventory data is in one modern, accessible platform.
- Intuitive Electronic Lab Notebook: Labfolder offers a flexible, browser-based ELN for recording, organizing, and accessing your data and protocols, facilitating seamless collaboration and data management.
- AI-Powered Digital Assistant: LabTwin provides hands-free data capture through voice and barcode scanning, automatically structuring and integrating data into your lab systems for enhanced accuracy and compliance.
Labforward features, pricing, & alternatives →
Verdict: Labforward provides robust tools like Labregister for inventory and Labfolder for ELN, making it an excellent choice if you’re seeking the best lab inventory management software to unify data. Its integrated ecosystem helps drive research productivity, ensure compliance, and minimize manual errors, as seen with dsm-firmenich’s 16% increase in data capture using LabTwin.
manage and track samples, chemicals, and equipment modern lab inventory management system lab informatics system in real-time
5. SciNote
Struggling with fragmented lab data and compliance headaches?
SciNote offers a cloud-based ELN with integrated lab inventory and team management tools. This means you can centralize all your research data, from notes to images, providing structure and context. You can say goodbye to manually sifting through spreadsheets to find critical information, which ultimately helps you meet regulatory requirements like 21 CFR Part 11.
This is your integrated lab management solution.
SciNote aims to streamline your lab operations, boosting efficiency and collaboration. You can quickly find any research data, replicate experiments with templates, and generate auto-reports. This saves SciNote users an average of 9 hours per week. Additionally, it improves research data reliability and protection through auto-backups and high-level security measures for GxP and 21 CFR Part 11 compliance. Plus, the mobile app allows real-time updates from anywhere, ensuring your team is always informed.
Your research objectives become quickly achievable.
Key features:
- Lab Inventory Management: Track and connect all lab supplies and equipment to projects, experiments, and results, automating usage with stock management and labeling.
- 21 CFR Part 11 Compliance: Utilize electronic signatures, audit trails, and access controls for straightforward adherence to GLP/GMP requirements and data integrity.
- Automated Data Management: Quickly find research data, replicate experiments with templates, and generate auto-reports for significant time savings.
SciNote features, pricing, & alternatives →
Verdict: SciNote is a top choice for organizations seeking the best lab inventory management software, offering features like robust inventory tracking, stringent 21 CFR Part 11 compliance, and collaborative tools. It helps you save significant time weekly and simplifies complex regulatory requirements, ensuring your lab achieves its research goals efficiently and accurately.
Conclusion
Still battling fragmented lab data?
Choosing the right system from a crowded market is tough. It’s easy to get lost in technical feature lists and unclear claims, causing decision paralysis.
A Dataintelo report highlights that addressing inefficiencies in lab operations requires advanced software. This enables real-time tracking and predictive analytics, which is mission-critical for modern labs to stay competitive.
Here is what I recommend.
From my extensive review, Labguru is the clear top choice. It directly solves data fragmentation by unifying your ELN, LIMS, and inventory into one cohesive platform.
This unified approach is why it’s the best lab inventory management software for accelerating your discovery timeline. Users report significant productivity increases of up to 75%.
I suggest you book a free demo of Labguru. Seeing it in action is the best way to understand its impact.
You’ll streamline operations almost immediately.
