Struggling with medical stockouts?
Running out of essential supplies jeopardizes patient care. It also puts your entire clinical operation under immense and unnecessary stress.
Worse, it puts you at risk of non-compliance. This drives up costs from emergency orders and wasted, expired medical stock.
Seasonal demands only make things harder. For instance, Chooch reports a 40–60% rise in PPE needs during flu season. This unpredictable strain makes manual inventory management nearly impossible.
But the right technology solves this chaos. A dedicated system helps you eliminate stockouts and compliance headaches for good.
In this guide, I’ll break down the best medical inventory software for your facility. These are the top tools that give you real-time control over your supplies.
You’ll discover how to automate reordering, track expiry dates, and ensure your facility is always prepared and audit-ready.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Sortly → | Small-to-mid-sized healthcare | |
| 2 | EZOfficeInventory → | Healthcare operations managers | |
| 3 | Elevate Health Technologies → | Healthcare providers & payors | |
| 4 | Fishbowl → | Multi-location healthcare orgs | |
| 5 | Move Medical → | Healthcare supply chains |
1. Sortly
Struggling to keep track of critical medical supplies?
Sortly offers built-in QR code and barcode scanning to instantly log items, which means you can speed up inventory counts significantly.
You can easily upload your existing inventory list, organize by location or type, and add critical item details with custom fields.
Here’s how Sortly helps you manage medical inventory.
Sortly helps you organize and automate your medical inventory at the touch of a button. You can upload high-resolution photos for visual tracking and get alerts for low stock or date-based expiry. This means you can simplify reordering and proactively manage perishable items like medications or reagents, ensuring compliance and preventing waste.
Its mobile app allows real-time updates from any device, anywhere, even offline, ensuring your team always has the most current information. Plus, with powerful reporting features, you can generate data-driven insights on items, folders, and user histories, perfect for audits, budgeting, and forecasting.
The result is streamlined compliance and optimized budget allocation.
Key features:
- Mobile App & QR/Barcoding: Track inventory from any device, any location with a user-friendly mobile app, featuring built-in QR code and barcode scanning for rapid logging.
- Alerts & Reporting: Simplify reordering with low stock and date-based alerts for critical supplies, complemented by powerful reporting for data-driven insights on inventory.
- Synchronization & Customization: Automatically sync inventory across all devices and teams in real-time, allowing organization by location or type with custom fields for detailed item tracking.
Learn more about Sortly features, pricing, & alternatives →
Verdict: Sortly is a robust contender for the best medical inventory software, especially for small-to-mid-sized healthcare organizations. Its intuitive mobile app, combined with QR/barcode scanning and customizable alerts, directly addresses critical pain points like stockouts and compliance. Over 15,000 businesses trust Sortly to track their inventory.
2. EZOfficeInventory
Still losing track of critical medical supplies?
EZOfficeInventory offers fixed asset tracking and comprehensive inventory management features. This means you can easily monitor every piece of equipment.
The software helps you know exactly where every asset lives, from location down to the shelf, helping you protect your investments. You can significantly reduce loss of items.
Take control of your inventory now.
EZOfficeInventory empowers you with a centralized hub for complete asset intelligence. It’s designed to optimize physical asset efficiency and utilization, perfect for healthcare.
You can track equipment using barcodes, QR codes, or RFID, ensuring clear custody records and extending asset lifespan. This includes managing all physical assets across locations and receiving low stock alerts to maintain round-the-clock availability for critical medical supplies.
Plus, you can automate multi-tier approval sequences and recurring maintenance schedules, ensuring assets are always in top shape and workflows run smoothly, directly from your mobile device.
Your complete asset intelligence solution.
Key features:
- Comprehensive Asset Tracking: Track fixed assets and inventory using barcodes, QR codes, or RFID, providing clear custody records and location details, even down to the shelf.
- Automated Workflows & Alerts: Automate maintenance events, set up recurring repair schedules, and receive low stock alerts to ensure continuous availability and asset health.
- Mobile & Request Management: Manage assets on the go with a mobile app and empower staff with a self-serve request portal for streamlined asset requests and faster approvals.
Learn more about EZOfficeInventory features, pricing, & alternatives →
Verdict: EZOfficeInventory is an excellent choice for healthcare operations managers, procurement officers, and clinical administrators seeking the best medical inventory software. Docs Health experienced an 80% reduction in item loss, demonstrating its effectiveness in tracking and managing critical supplies, ensuring compliance, and optimizing budget allocation.
3. Elevate Health Technologies
Worried about managing your medical inventory effectively?
Elevate Health Technologies offers OnePulse Connect, an integrated practice management solution designed to streamline your operations. This means you can focus more on patient care.
Specifically, their system helps healthcare providers with buy and bill, inventory management, and in-office dispensing. It helps you improve efficiency while optimizing outcomes.
Elevate Health Technologies can help you achieve this.
Their OnePulse Connect platform seamlessly integrates to manage nearly $1 billion in drug and supplies inventory across 2,000+ provider locations, impacting over 2 million patient lives. This allows you to track and manage everything from a centralized system, making sure you always have what you need. The system’s high client utilization rate, at 98%, speaks to its effectiveness. Additionally, it leverages generative AI and advanced algorithms for smarter, more connected health technologies. This translates into enhanced services and robust data analytics for pharmaceutical manufacturers, and outcome-driven insights for payors.
This comprehensive approach helps reduce waste and optimize patient outcomes.
Key features:
- Integrated practice management: OnePulse Connect streamlines buy and bill, inventory, and in-office dispensing and infusion, enhancing operational efficiencies for healthcare providers.
- Advanced data insights: The system offers actionable data metrics and insights for pharmaceutical manufacturers to optimize adherence and patient outcomes.
- Outcome-driven programs: Payors benefit from clinical programs and utilization management tools designed to reduce waste and improve overall patient health outcomes.
Learn more about Elevate Health Technologies features, pricing, & alternatives →
Verdict: Elevate Health Technologies stands out as a strong contender for best medical inventory software due to its comprehensive OnePulse Connect platform, which effectively manages nearly $1 billion in drug and supplies inventory. It uniquely addresses the needs of healthcare providers, pharma, and payors, making it a robust solution for complex medical inventory challenges.
4. Fishbowl
Are you struggling with inventory accuracy?
Fishbowl offers real-time inventory management and multi-location tracking, crucial for medical settings. This means you can increase traceability and eliminate frustrating errant data entry, ensuring you always know where critical supplies are located. You can even track essential equipment like fleets and supplies.
You need to streamline your operations.
Fishbowl addresses this by providing comprehensive solutions across inventory, warehousing, and manufacturing. You can efficiently manage stockouts, automate purchasing, and track parts and assets. This comprehensive approach enhances visibility and control, helping your organization maintain compliance. Additionally, its robust order fulfillment and multi-location capabilities ensure smooth operations for both stored and off-site inventory. Plus, with AI-powered insights, you get on-demand business data to make informed decisions instantly.
Stay compliant and reduce errors.
Before diving deeper, you might find my analysis of blood bank management software helpful.
Key features:
- Real-time Inventory & Asset Tracking: Gain accurate, real-time visibility across all your locations, enhancing traceability and eliminating manual data entry errors for critical medical supplies and equipment.
- Automated Purchasing & Workflows: Set reorder points, automate purchase orders, and customize approval processes to streamline procurement and ensure timely replenishment of essential items.
- Compliance-Ready Workflows & Reporting: Tackle quality assurance and control with custom workflows, robust tracking capabilities, and automated reporting, supporting recall readiness and regulatory requirements.
Learn more about Fishbowl features, pricing, & alternatives →
Verdict: Fishbowl is a strong candidate as the best medical inventory software, especially for healthcare organizations seeking robust inventory control and compliance. Its features like real-time tracking, automated purchasing, and integrated compliance tools help optimize operations and reduce stockouts, as evidenced by positive customer testimonials.
5. Move Medical
Tired of inventory headaches and compliance worries?
Move Medical’s platform helps healthcare operations managers and procurement officers by automating critical tasks like audit reconciliation and purchase order tracking. This means you gain clear visibility into your stock.
The software streamlines inventory tracking, ensuring accurate counts for efficient management. This reduces discrepancies and saves you valuable time.
It’s time to demand more from your inventory tool.
Move Medical introduces a tailored solution specifically for your medical device supply chain. This means you can confidently manage complex operations.
It allows you to reallocate Physician Preference Items (PPI) for optimized asset usage by tracking medical device inventory “code life” and expiry. Additionally, you can gain complete oversight of consignment inventory using existing infrastructure. Plus, automate Bill-Only transactions digitally with suppliers for improved accuracy and time savings. The result is better control and reduced waste.
This powerful system supports various needs, from tracking inventory transfers between locations for perpetual visibility to managing facility-wide stock. You can also leverage robust inventory analytics for data-driven decisions and receive automated notifications for expirations, minimizing risk.
Boost precision, reduce risk, and save costs.
Key features:
- Comprehensive Inventory Modules: Track and manage everything from POs, PPI, loaner logistics, and consignment, ensuring full visibility and control over your medical devices.
- Automated Compliance & Security: Move Medical is FDA aligned, HITRUST certified, and HIPAA compliant, helping you meet the strictest regulatory standards and reduce risk.
- Data-Driven Optimization: Utilize inventory analytics and forecasting capabilities to optimize stock levels, reduce carrying costs, and make smarter planning decisions.
Learn more about Move Medical features, pricing, & alternatives →
Verdict: Move Medical offers a customizable enterprise platform for healthcare supply chains, providing surgical-level precision. Its focus on audit reconciliation, automated compliance, and real-time data makes it a top contender as the best medical inventory software, capable of increasing precision, reducing risk, and saving costs for your organization.
6. Hybrent
Are stockouts and compliance issues costing your organization?
Hybrent’s software focuses on purchasing, inventory, and invoicing, helping you streamline operations effortlessly. This means you can easily manage supplies from one platform.
You can comparison shop, set up templates, and track costs by physician or department. This visibility helps identify areas for cost reduction.
Here’s how Hybrent can help you.
Hybrent aims to lower costs and save time, integrating with accounting and clinical applications. This allows you to manage purchases, receiving, and invoicing from one centralized platform.
You can shop from all vendors on a single site, automating ordering with min/max/par levels and approval workflows. Additionally, barcode technology simplifies real-time ordering and receiving for accuracy.
The system also automates invoice collection, auditing, and entry, providing paperless reconciliation, charge capture, and discrepancy tracking. Plus, real-time reports offer actionable insights across facilities, directly impacting your bottom line and helping you stay compliant.
Ultimately, you gain valuable insights for better decision-making.
While focusing on software implementation, optimizing the digital adoption platform for user engagement is key.
Key features:
- Multi-vendor Purchasing: Shop and order from all your suppliers on a single platform, with comparison shopping and automated ordering templates.
- Comprehensive Inventory Management: Track inventory by serial number, lot, and expiration date, utilizing barcode scanning for accurate counts and cycle counting.
- Automated Invoicing & Reporting: Streamline invoice processing with automated three-way matching, GL code processes, and real-time actionable reports for spend optimization.
Learn more about Hybrent features, pricing, & alternatives →
Verdict: Hybrent offers a robust, user-friendly procure-to-pay solution, making it a strong contender for the best medical inventory software. Its focus on multi-vendor purchasing, automated invoicing, and real-time reporting helps healthcare organizations cut costs and save significant time, as demonstrated by the Florida Health Care Plans case study, where they saved tens of thousands of dollars.
7. GHX
Are stockouts and compliance issues stressing you out?
GHX offers powerful inventory management software and count services to enhance your visibility. This means you can gain control over your medical supplies.
You can streamline operations, reduce waste, and ensure you always have critical items on hand. This is crucial for patient care.
Let’s make your supply chain resilient.
GHX helps you tackle complex healthcare challenges with innovative solutions and industry expertise, leading to meaningful results. They provide automated order processes to drive more perfect orders, alongside e-solutions that optimize cashflow.
Additionally, GHX offers Vendor Credentialing to help you build a culture of compliance for continuous risk mitigation. This means you can manage vendor relationships effectively and reduce business risks. Their platform powers strategic connections for resilient supply chains, supported by intelligent automation and unmatched data and analytics.
The GHX Marketplace helps you shape demand from the point of requisition and automate procure-to-pay processes, making it easier for requisitioners to choose the right products from the right sources. This leads to maximized savings and better control over your spend.
Simplify your healthcare business.
Key features:
- Inventory Management: Enhance visibility of your medical supplies with comprehensive inventory software and expert count services to prevent stockouts and optimize holdings.
- Order Automation: Automate and standardize your order processes to achieve more perfect orders, digitizing critical workflows and enabling your organization to scale with growth.
- Vendor Credentialing: Build a robust culture of compliance within your organization, continuously mitigating risks associated with vendor relationships and ensuring operational security.
Learn more about GHX features, pricing, & alternatives →
Verdict: GHX stands out as a strong contender for the best medical inventory software, especially for organizations focused on compliance and efficiency. With a proven track record of helping organizations like ECU Health save significantly, their platform empowers you with intelligent automation and unmatched data to tackle complex challenges and optimize budget allocation.
Conclusion
Tired of inventory chaos?
Choosing the right system feels overwhelming. You need a tool that can masterfully balance strict compliance needs with the unique operational demands of your specific healthcare facility.
Manual tracking simply isn’t a viable option. The risk of human error is far too high, especially when patient safety and steep regulatory fines are on the line.
So, here is what I recommend.
From all the tools I’ve personally evaluated, SOS Inventory is my top pick. It directly tackles the persistent threat of stockouts while simplifying the complex compliance tracking you face daily.
What I love is its real-time lot tracking for managing expiry dates and recalls seamlessly. Using the best medical inventory software like this one gives you that critical control.
I recommend you start a free trial of SOS Inventory to see the immediate impact on your clinic’s efficiency.
You’ll finally eliminate stockouts for good.
