Drowning in unproductive meetings?
You’re likely juggling scattered notes, missed action items, and calendars that never seem to align. This chaos is a massive time-sink.
The worst part is critical follow-ups get dropped, and nobody is ever on the same page. It’s an incredibly frustrating cycle.
When meetings lack clear structure and documentation, they become expensive conversations that lead nowhere. This hidden inefficiency silently chips away at your team’s productivity.
If you’re also looking into other business software solutions, my article on best vendors management software covers essential tools.
The right tool changes this by creating a single source of truth for all meetings, ensuring total clarity for everyone involved.
In this guide, I’ll walk you through the best meeting management software available today. We will find the perfect tool to unify your entire meeting lifecycle.
You’ll discover solutions that streamline planning, automate follow-ups, and integrate with tools you already use, saving your team countless hours.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Deel → | Global enterprises & HR teams | |
| 2 | Google Workspace → | Small to large businesses | |
| 3 | Zoom → | Remote & hybrid teams | |
| 4 | Zoho Meeting → | Growing companies | |
| 5 | GoTo Meeting → | Growing companies |
1. Deel
Are your meetings lost in a sea of disconnected tools?
Deel offers an all-in-one Global People Platform, simplifying how you onboard, offboard, and manage your global workforce, freeing up time otherwise spent on fragmented processes.
This means you can say goodbye to time wasted coordinating across different systems, as Deel consolidates everything into a single platform for unrivalled insights into your workforce data.
Here’s how to unify your team.
Deel is designed to scale with organizations of all sizes, from small teams to large enterprises, offering solutions for hiring, HR streamlining, and consolidated global payroll. You can manage and pay all types of workers, anywhere, with full compliance.
This comprehensive platform integrates payroll, HR, performance, and compliance for various worker types across 150 countries. You can reduce overhead and gain powerful reporting capabilities on spending and performance. Additionally, Deel’s Compliance Hub ensures you stay updated on global regulations and receive actionable alerts, minimizing compliance risks. Plus, with 100+ integrations, Deel eliminates data silos and reduces manual work across your tech stack.
The result is streamlined operations, improved oversight, and enhanced business agility, allowing your team to focus on strategic initiatives rather than administrative burdens.
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Key features:
- Global People Platform: Consolidate payroll, HR, performance, and compliance for all worker types in 150+ countries, removing the need for multiple, fragmented tools.
- Compliance Hub: Gain continuous compliance with access to regulatory updates, risk warnings, guidance, and actionable alerts, ensuring your operations remain compliant globally.
- Seamless Integration: Eliminate data silos and reduce manual work by connecting Deel with 100+ integrations across your entire tech stack, from accounting to expenses.
Deel features, pricing, & alternatives →
Verdict: If you’re seeking to replace fragmented tools and improve meeting outcomes by centralizing workforce management, Deel is a top contender for the best meeting management software. Its robust capabilities for global HR, payroll, and compliance, trusted by over 35,000 businesses, streamline operations and unlock powerful insights into your team’s performance.
2. Google Workspace
Are fragmented tools wasting your team’s valuable time?
Google Workspace unifies essential communication and collaboration tools like Meet, Calendar, Chat, and Drive. This means your team can finally escape the endless juggle of separate apps and focus on productive work.
With Google Workspace, your team gains a centralized hub for all meeting-related activities, streamlining planning and follow-up processes for everyone.
This simplifies overall meeting management.
Google Workspace introduces seamless video conferencing with Google Meet, featuring high-quality video, noise cancellation, and the ability to record and transcribe meetings. You can also leverage shared calendars for simplified appointment scheduling, letting clients book time directly through a personal booking page.
Additionally, AI features like the Gemini app and NotebookLM enhance productivity, helping your team craft compelling content, generate data insights, and conduct deep research. This integration of AI means you can work smarter and faster, reducing manual effort and boosting collaboration. Plus, you get enterprise-grade security to protect your emails, files, and meetings, ensuring your sensitive data remains safe and compliant. The result is improved oversight, accountability, and overall business agility.
Speaking of overall business agility, you might also be interested in my guide on online reputation management software.
Key features:
- Video conferencing & shared calendars: Connect seamlessly with Google Meet for high-quality video calls and use shared calendars for simplified appointment scheduling and reduced coordination time.
- Integrated communication tools: Utilize Gmail for custom business email, Chat for team messaging, and Drive for cloud storage, all integrated for a unified workflow.
- AI-powered productivity & security: Leverage AI tools like Gemini for content creation and data insights, alongside robust, AI-powered security features to safeguard your confidential meeting data.
Google Workspace features, pricing, & alternatives →
Verdict: If your team struggles with fragmented tools and seeks a unified platform for better collaboration, Google Workspace is a strong contender for best meeting management software. Its integrated suite of communication, productivity, and AI-powered tools like Google Meet, Calendar, and Gemini streamline workflows, enhance security, and deliver measurable improvements in meeting outcomes and overall operational efficiency.
3. Zoom
Are your meetings often a chaotic waste of time?
Zoom provides a unified platform to tackle meeting coordination and follow-up challenges. This means you can simplify scheduling and ensure consistent attendance.
You can instantly launch meetings and connect from anywhere, eliminating the scramble and making your team more efficient and agile.
This naturally leads to clearer, more productive sessions.
Zoom streamlines your entire meeting workflow, ensuring everyone is on the same page. You can host immersive experiences, communicate effectively, and share ideas effortlessly.
This helps you stay connected and keep projects moving forward. Plus, you can enable hybrid work by connecting teams no matter where they are. Your team can seamlessly transition from chat to video, fostering a truly collaborative environment and improving overall operational efficiency.
The result is better meeting outcomes every time.
Key features:
- Unified Communications Platform: Centralizes video conferencing, chat, phone, and events, allowing your teams to collaborate and communicate from anywhere, improving overall meeting efficiency.
- Immersive Experiences: Provides a consistent and reliable experience for all participants, whether in the office or remote, ensuring engagement and clarity for your discussions.
- Seamless Integration: Connects your team with ease across different devices and locations, reducing coordination time and enabling flexible, hybrid work environments.
Zoom features, pricing, & alternatives →
Verdict: If you’re searching for the best meeting management software to unify your communication and streamline your operations, Zoom offers a robust solution. It helps you reduce time wasted on coordination, automate reminders, and ensure seamless adoption, ultimately boosting your team’s productivity and collaboration.
4. Zoho Meeting
Struggling with fragmented meeting tools and wasted time?
Zoho Meeting offers a secure, unified platform for meetings, calls, webinars, and virtual rooms, helping you tackle coordination headaches.
This means you can unify your meeting management processes and enhance remote collaboration for a more efficient workflow.
Here’s how to simplify your meeting operations.
Zoho Meeting addresses key pain points by providing seamless audio and video conferencing, making remote collaboration effective and straightforward. You can easily share your screen, use whiteboards, and exchange files to convey ideas better. Plus, you can record and share web meetings with team members who couldn’t attend, ensuring everyone stays informed. The platform also lets you conduct department-specific meetings, assign roles, and streamline scheduling from a personalized calendar. Additionally, AI-generated transcriptions and keynotes free you from manual note-taking, letting you focus on collaboration and creativity.
The result is improved oversight and accountability.
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Key features:
- Unified Platform: Streamlines all your communication needs, integrating meetings, calls, webinars, and physical rooms into one secure solution.
- Enhanced Collaboration Tools: Facilitates effective teamwork through screen sharing, whiteboards, file sharing, and the ability to record and share sessions.
- AI-Powered Efficiency: Automates note-taking with auto-generated transcriptions and keynotes, freeing you to concentrate on critical discussions.
Zoho Meeting features, pricing, & alternatives →
Verdict: Zoho Meeting stands out as a strong candidate for the best meeting management software, particularly for growing companies. Its unified approach and robust features like AI-generated keynotes and departmental meeting management directly address the challenges of fragmented tools and inconsistent documentation, ensuring clarity and efficiency in your meetings.
5. GoTo Meeting
Tired of chaotic, unproductive meetings?
GoTo Meeting offers video conferencing software designed to simplify your online meetings, making them easier to manage. This means you can finally replace fragmented tools and manual scheduling.
This platform provides quick, secure access with no downloads necessary to join, ensuring your team isn’t wasting time with frustrating setup. You’ll gain unified administration across all GoTo products, streamlining user management.
Experience unified meeting management.
GoTo Meeting solves the problem of inconsistent attendance and lack of documentation, bringing reliability with an industry-leading 99.999% service uptime. This helps eliminate anxiety over potential workflow disruption, ensuring seamless adoption.
Its features include crystal-clear audio with background noise suppression, HD video, and screen sharing, allowing your team to communicate effectively. Automatic meeting recording and transcriptions capture every detail, addressing the need for better documentation and follow-up. Plus, with up to 250 attendees, robust security like encrypted sessions and meeting locks, and mobile meeting capabilities, you maintain oversight and accountability from anywhere.
The result is measurable improvement in meeting outcomes.
Before diving deeper, if you’re also streamlining user management, you might find my analysis of HR Analytics Tools helpful.
Key features:
- Secure, reliable video conferencing: Provides enterprise-grade security and 99.999% uptime, ensuring your meetings are protected and always accessible, even for remote teams.
- Comprehensive meeting management tools: Offers automatic cloud recording, transcriptions, screen sharing, and in-session chat to streamline documentation and collaboration.
- Flexible and easy access: Supports one-click meetings with no downloads, mobile conferencing, and integrated audio options, simplifying participation for all users.
GoTo Meeting features, pricing, & alternatives →
Verdict: GoTo Meeting is an excellent choice as the best meeting management software for growing companies, offering features like robust security, crystal-clear audio, and automated transcriptions that directly address pain points such as inconsistent attendance and lack of documentation. Its unified administration and high uptime provide the reliability and ease of adoption teams need.
6. ProofHub
Are you tired of fragmented meeting tools?
ProofHub helps centralize information, offering task management with boards, tables, and workflows to streamline your planning. This means you can easily manage meetings from agenda setting to follow-up.
This comprehensive approach allows you to track who is doing what by when, ensuring nothing is overlooked or unnecessarily delayed, especially with hybrid teams.
Here’s how ProofHub helps.
ProofHub solves the common pain point of wasted time in coordination by centralizing all your project and meeting details. This allows for quick access and efficient information retrieval.
With features like shared Notes, you can capture ideas, jot down action items, and collaborate on documents, ensuring everyone is on the same page. Additionally, its Calendar feature lets you see events, reminders, tasks, and milestones in one place, while Reports provide insights into project progress and resource utilization.
You can also use custom roles to decide who gets to access what, maintain security, and utilize project templates for recurring meeting structures. This ensures streamlined workflows, reduces duplicated tasks, and significantly boosts overall team productivity.
The result is better work satisfaction.
Key features:
- Task Management & Collaboration: Easily manage meeting-related tasks through boards and tables, facilitating discussions, chat, and announcements for quick feedback and communication.
- Centralized Information & Time Tracking: Consolidate all meeting documents, notes, and discussions in one place, while accurately tracking time spent on tasks and generating detailed reports.
- Workflow Visualization & Customization: Utilize Gantt charts, board views, and custom workflows to visualize project progress, spot bottlenecks, and tailor the platform to your team’s unique meeting needs.
ProofHub features, pricing, & alternatives →
Verdict: ProofHub stands out as the best meeting management software, offering a unified platform for planning, execution, and follow-up. Its features like centralized communication, comprehensive task tracking, and time management tools increase productivity by up to 4x and cut end-to-end processes by 50%, making it an excellent investment for growing companies.
7. Fellow
Tired of inefficient, fragmented meeting workflows?
Fellow provides a comprehensive AI meeting assistant designed to support you before, during, and after every meeting. This means you can focus on discussions, knowing all crucial details are captured automatically.
It’s built with privacy and security at its core, ensuring your centralized meeting recordings, notes, and summaries are only accessible to the right people.
It’s time to streamline your meeting processes.
Fellow solves your meeting challenges by providing AI-powered assistance for every stage. You get automatically captured meeting notes and action items, allowing you to stay present in the discussion.
Additionally, “Ask Fellow” serves as your AI meeting chatbot, enabling you to catch up on missed meetings and generate follow-up emails effortlessly. Plus, all your recordings and recaps are centralized in one secure library, with robust privacy controls. This ensures streamlined planning, automated reminders, simplified action tracking, and improved meeting outcomes for your team, boosting overall efficiency.
The result is truly unified meeting management.
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Key features:
- AI meeting notes and insights: Automatically captures notes and action items, and offers an AI chatbot to answer questions about meetings and draft follow-up emails.
- Centralized recordings and CRM automation: Keeps all meeting recordings and recaps in one secure place, while also updating your CRM automatically based on meeting discussions.
- Pre-meeting preparation and security: Provides collaborative agendas and briefs for effective meetings, alongside strong privacy controls to secure all meeting data.
Fellow features, pricing, & alternatives →
Verdict: Fellow is an excellent candidate for best meeting management software, particularly for growing companies prioritizing AI-powered efficiency, privacy, and centralized record-keeping. Its automation of notes, CRM updates, and robust security features make it a powerful choice.
8. MeetingBooster
Are your meetings often unproductive and lack clear outcomes?
MeetingBooster addresses this by providing an Agenda Editor, simplifying professional agenda creation with customizable templates. This means you can outline agendas effortlessly.
This helps prevent wasted time in coordination and ensures everyone understands the meeting’s purpose upfront, ensuring your discussions turn into actionable plans. Here’s how to turn frustration into productivity.
MeetingBooster streamlines the entire meeting lifecycle.
You can simplify note-taking, making decision-making clearer and turning discussions directly into action plans. Additionally, the software makes professional minutes effortless by allowing you to select a style, edit, proofread, publish, and distribute them swiftly.
Plus, you’ll never miss a deadline again with its clear Action Items feature for tracking due dates, priorities, and managing cross-meeting projects, all while automating follow-ups and integrating with task systems like MS Outlook. This puts all your meeting actions in one centralized place, ensuring accountability.
The result is formalized, productive meetings.
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Key features:
- Agenda Editor & Notecard: Create professional, customizable agendas with ease and simplify note-taking to turn discussions into clear action plans.
- Task Management & Meeting Series: Track action items, due dates, and priorities across single or recurring meetings, empowering teams to manage tasks efficiently.
- Meeting Minutes & Analytics: Effortlessly generate, edit, and distribute professional meeting minutes, while gaining insights from meeting analytics to improve future sessions.
MeetingBooster features, pricing, & alternatives →
Verdict: MeetingBooster is an excellent choice for operations managers, IT leads, and project coordinators seeking the best meeting management software. Its robust features like Agenda Editor, Task Management, and Meeting Series streamline workflows, ensuring clearer agendas, improved accountability, and significant time savings in meeting coordination, as demonstrated by customers who formalized minutes and distributed them shortly after meetings.
Conclusion
Ready to end meeting chaos?
Choosing the right software feels overwhelming. A crowded market leads to decision fatigue and the risk of a costly mistake for your growing company.
But the right tool pays off significantly. Reports show organizations using structured tools achieve 30% time savings and a 25% improvement in decision-making efficiency. That’s a massive boost to your team’s productivity and bottom line.
Here is what I recommend.
After my extensive review, Deel is the clear winner. Its all-in-one Global People Platform directly solves the fragmentation that plagues so many growing teams.
Trusted by over 35,000 businesses, I believe Deel is the best meeting management software because it streamlines everything—from payroll to compliance—unlocking powerful performance insights.
I suggest you book a free demo of Deel to see its unified platform in action. It’s the first step to total clarity.
You’ll reclaim your team’s time.
