Is your permit process truly safe?
Managing paper permits and manual checks across different teams is a huge source of risk, leaving you vulnerable to incidents and compliance failures.
The biggest fear is that a critical safety step gets missed, leading to a serious accident that could have been easily prevented with better oversight.
This manual approach not only invites human error but also creates significant downtime during permit processing, slowing your entire operation and frustrating your field workers.
The right software can solve this by digitizing your entire permit process, ensuring compliance with every task and giving you complete real-time visibility.
In this article, I’ll guide you through the best permit to work software to help you automate approvals and strengthen your safety protocols.
You’ll discover tools that reduce administrative overhead and give you the actionable data needed to maintain a zero-incident worksite.
Let’s dive in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | SafetyCulture → | Medium to large enterprises | |
| 2 | VelocityEHS → | Mid-sized EHS-focused firms | |
| 3 | Quentic → | Integrated EHSQ teams | |
| 4 | Pro-Sapien → | Large industrial organizations | |
| 5 | INX Software → | Complex remote industries |
1. SafetyCulture
Struggling with complex permit-to-work compliance?
SafetyCulture’s platform helps you digitize every element of your operation, making it easier to meet higher safety standards and improve daily. This means you can save time and paper by digitizing any procedure or policy.
You’ll capture data and share reports instantly, identifying areas for improvement. This helps mitigate risks and maintain compliance.
Here’s a better way of working.
SafetyCulture helps you streamline operations by providing a digital solution to digitize processes, automate workflows, and capture consistent data. This platform gives your teams the knowledge, tools, and confidence they need to work safely and achieve operational excellence.
You can onboard faster and upskill team members on the job, creating training courses in minutes and keeping a clear record of completion for audit purposes. Additionally, you gain total asset visibility with a digital register of your asset’s history and upcoming activity in one place. Plus, it enables real-time issue reporting to capture observations, near misses, or incidents, significantly reducing time to resolution.
The result is increased productivity and reduced incidents.
Speaking of leveraging data, you might also be interested in my guide on marketing analytics tools for business growth.
Key features:
- Digitize workflows to save time and paper by converting any process, procedure, or policy into a digital format, enabling instant data capture and report sharing.
- Comprehensive training management allows you to onboard new team members faster and upskill your existing workforce by creating courses and tracking completion records.
- Real-time issue reporting helps you quickly identify and address observations, near misses, hazards, or incidents, reducing the time it takes to resolve them.
SafetyCulture features, pricing, & alternatives →
Verdict: If you’re seeking the best permit to work software to gain total visibility and streamline compliance, SafetyCulture offers robust tools like digitized inspections, comprehensive training, and real-time issue reporting. It helps you mitigate risks, increase audit efficiency by 3x, and potentially save $20,000 in paper waste annually, as seen with Marley Spoon.
2. VelocityEHS
Tired of balancing compliance with usability?
VelocityEHS offers a centralized platform for permit to work and contractor safety, simplifying complex EHS challenges. This means you can control risk by leveraging machine learning + AI and ensure your people are protected.
Here’s how to prevent safety incidents.
VelocityEHS allows you to protect your people and streamline compliance through its integrated Accelerate® Platform, bringing together safety, chemical, and operational risk management. You can leverage its powerful capabilities like incident management, audits, and inspections, enabling your team to identify and control threats before they become issues. Additionally, the software features training and learning tools, helping to reduce training time and simplify tasks with in-app guides for your workers. Plus, with capabilities such as Job Safety Analysis (JSA) and Management of Change, you can be predictive and prevent events with better data in real-time.
Keep your people safe.
If you’re also looking into software to fortify your security, my article on mobile device management software covers essential tools.
Key features:
- Permit to Work and Contractor Safety: Manage electronic permits and contractor safety, centralizing controls and freeing managers from tedious administration.
- AI-Powered Insights: Leverage machine learning and AI to anticipate and prevent events, delivering expert-level results and sharpening decisions with intelligent dashboards.
- Integrated EHS Platform: Unite various EHS functions, including Safety, Chemical Management, and Operational Risk, into one seamless, user-friendly solution.
VelocityEHS features, pricing, & alternatives →
Verdict: VelocityEHS stands out as a best permit to work software, especially for its integrated platform, enabling you to identify and control threats effectively. Its focus on user-friendly design and ML/AI-powered insights helps your team actively participate in EHS programs and make data-driven decisions to reduce risk.
3. Quentic
Concerned about upholding safety and avoiding risk?
Quentic is an integrated EHSQ and ESG software solution designed to help you navigate complex compliance requirements.
This software helps safety managers like you to centralize your safety operations and make quick, well-founded decisions. The result is enhanced compliance and better safety outcomes for your organization.
Here’s how Quentic helps.
Quentic provides a unified system for occupational safety, sustainability, and environmental and quality management. This means you can handle all aspects digitally, reducing administrative overhead and ensuring real-time visibility.
Its “Control of Work” module lets you assess and safely organize work processes, helping you streamline permit approvals and integrate real-time risk assessments. Additionally, “Online Instructions” allows you to instruct employees and external staff flexibly. Plus, the Quentic App makes it accessible on the go, allowing everyone to access it anytime, anywhere. This holistic approach ensures your protocols are always aligned with the highest safety standards and your team is well-prepared.
The result is a solution tailored to your best practices.
If you’re also evaluating industry-specific software solutions, my article on best patient engagement software explores relevant options.
Key features:
- Integrated EHSQ & ESG management: Centralizes occupational safety, sustainability, environmental, and quality management in one flexible, cloud-based platform.
- Control of Work module: Helps you assess and safely organize complex work processes, including robust permit approvals and preventative safety measures.
- Online Instructions & Quentic App: Provides flexible, location-independent instruction for employees and external staff, with mobile access for on-the-go EHSQ management.
Quentic features, pricing, & alternatives →
Verdict: Quentic stands out as a strong contender for the best permit to work software, offering an integrated system that connects all EHSQ and ESG stakeholders. Its modules for “Control of Work” and “Online Instructions” help streamline permit processes and ensure compliance with standards like ISO 45001.
4. Pro-Sapien
Struggling with complex permit-to-work compliance?
Pro-Sapien offers a comprehensive EHS solution, built seamlessly into Microsoft 365, to simplify your safety processes.
This integration lets your team manage critical tasks like permit applications and risk assessments directly within familiar apps, avoiding the pain of juggling multiple systems. You’ll instantly manage and mitigate risks through configurable forms and workflows.
That means better safety outcomes.
Pro-Sapien helps organizations like yours automate EHS processes and enhance workplace safety. You can ensure compliance with ever-changing regulations, integrating directly with Microsoft 365 apps like SharePoint and Teams. This means your workforce can manage safety data and track common tasks without needing separate logins. Plus, the system works offline and on mobile, ensuring your field workers are always connected. The result is reduced administrative overhead and minimized downtime during permit processing.
Pro-Sapien truly makes EHS as easy as email.
Key features:
- Permit to Work Module: Take control of hazardous work with dedicated permit to work software, ensuring proper authorization and risk control for every task.
- Microsoft 365 Integration: Seamlessly deploy the EHS system into your existing Microsoft 365 environment, allowing your team to manage safety data within familiar apps like SharePoint and Teams.
- Configurable Workflows & Dashboards: Customize forms, workflows, and dashboards to align with your organization’s specific EHS needs, providing tailored solutions for risk mitigation and compliance.
Pro-Sapien features, pricing, & alternatives →
Verdict: Pro-Sapien offers a compelling solution for large industrial organizations seeking the best Permit to Work software. Its deep integration with Microsoft 365, including SharePoint and Teams, streamlines compliance and risk assessment, making it easier for safety managers to maintain zero-incident records and boost employee engagement.
5. INX Software
Worried about workplace safety and compliance?
INX Software provides solutions to manage risk, compliance and safety for your entire workforce. This means you can centralize safety-related data and activities.
This comprehensive approach helps protect your people by ensuring all safety data is captured, analyzed, and acted upon, safeguarding your organization’s reputation and operational integrity.
Let’s explore how they enable safety.
INX Software offers intelligent solutions tailored for complex, remote, and high-risk businesses. You can enhance workplace health and safety through comprehensive management, monitoring, and reporting capabilities.
For example, their INX Sitepass product helps you manage contractor and visitor risk by automating competency checks and access control. Additionally, INX InTuition helps build an accountable workforce by managing employee training, while INX InControl supports capturing and managing all safety incidents. Plus, their data platform helps you gain visibility over workforce logistics and understand key trends.
The result? Reduced administrative burden and a safer operational environment.
Key features:
- Workplace Health, Safety & Compliance: Intelligent solutions providing comprehensive management, monitoring, and reporting for workplace health and safety in complex organizations.
- Contractor & Visitor Management: Monitor and control site entrants with automated refusals, competency checks, and qualification verification, ensuring only authorized personnel access your site.
- Workforce Management: Streamline planning, booking, and coordination for remote operations, including flight, roster, and accommodation solutions, ensuring operational efficiency.
INX Software features, pricing, & alternatives →
Verdict: INX Software stands out as a strong contender for the best permit to work software, particularly for industrial organizations navigating complex safety and compliance demands. Its integrated approach to workforce management, training, and robust safety data collection provides a holistic solution for maintaining zero-incident records.
6. Enablon
Are compliance requirements overwhelming your safety management?
Enablon offers integrated solutions to manage Environment, Health, and Safety (EHS), Operational Excellence, and ESG. This means you can handle workplace hazards, environmental reporting, and audits from one platform.
The software helps your organization protect against workplace hazards and comply with regulations. It’s designed to promote business and operational goals while keeping you responsible and safe.
Here’s how to ensure safety.
Enablon’s integrated platform is mobile-ready, helping you improve safety and gain insights across your facilities and workforce. This means you can increase productivity and ensure product quality.
The solution provides fit-for-purpose tools for every stage of your digital transformation, including digital Control of Work solutions. You can also implement a Process Safety Management (PSM) framework to identify and control hazards from chemicals.
Additionally, Enablon offers Open Insights, a cloud-native analytics platform, to turn data into action. This allows you to visualize and operationalize EHS, ESG, and integrated risk data, making your safety protocols more robust.
The result is a safer, more productive operation.
While we’re discussing operational goals and workforce management, understanding HR analytics tools can significantly improve talent decisions.
Key features:
- Integrated EHS Solutions: Manage workplace hazards, environmental reporting, audits, and inspections from a single, mobile-ready platform to ensure compliance.
- Operational Excellence Tools: Boost productivity, improve safety, and ensure product quality through digital Control of Work and a predictive, risk-driven Operational Risk Management platform.
- Process Safety Management: Implement PSM frameworks to identify, evaluate, and control chemical hazards, harmonizing and digitalizing key processes for comprehensive risk visualization.
Enablon features, pricing, & alternatives →
Verdict: Enablon stands out as a strong contender for the best Permit to Work software, especially for large industrial organizations, by integrating EHS, Operational Excellence, and Process Safety Management. Its mobile-ready, data-driven solutions empower safety managers to digitalize processes, ensure compliance like ISO 45001, and reduce operational risks, as seen in the Lendlease case study where it corrected a non-conformance.
7. Effivity
Struggling with complex safety and [compliance regulations]?
Effivity offers specialized modules for Occupational Health & Safety Management Systems and Permits Management. This means you can centralize your permit processes and link them directly to safety protocols.
Effivity helps you achieve 100% conformity with ISO 45001 and other critical standards, simplifying implementation, documentation, and certification. It truly takes the stress out of compliance.
How about automating compliance?
Effivity provides an automated, cloud-based solution for Occupational Health & Safety Management Systems (OHSMS). This allows you to manage risks, conduct job safety analyses, and [track compliance obligations] efficiently.
You can automate reminders for critical events like training and actions, ensuring nothing falls through the cracks. Additionally, Effivity supports unlimited employee management and provides customizable dashboards to display vital safety information. This level of detail and automation [reduces your administrative burden] and helps maintain a zero-incident safety record.
Ultimately, it helps drive overall organizational performance.
Key features:
- Comprehensive Compliance Management: Achieve 100% conformity with critical standards like ISO 45001, simplifying documentation, maintenance, and certification processes for your organization.
- Automated Safety Workflows: Streamline permit approvals, hazard and risk assessments, and job safety analyses with automated processes, saving time and resources.
- Real-time Visibility & Control: Gain actionable insights through configurable dashboards, alerts, and detailed reports, ensuring continuous improvement in safety protocols.
Effivity features, pricing, & alternatives →
Verdict: Effivity is a powerful and user-friendly solution, integrating comprehensive compliance, risk management, and automation features. It stands out as a strong contender for the best permit to work software, helping organizations achieve 100% successful audits and reduce resource expenditure by up to 85%.
8. Gate Apps
Struggling with permit-to-work compliance?
Gate Apps provides a centralized system, streamlining approvals and real-time risk assessments. This means you can manage permits efficiently, mitigating audit failures and improving safety protocols.
This helps eliminate manual data reconciliation, offering a clear, integrated view of all permit activities.
So, how can this help your operations?
Gate Apps centralizes permit management, giving you a clear audit trail and real-time compliance visibility. This reduces administrative overhead, allowing you to focus on actionable analytics and zero-incident goals.
You can create custom workflows and checklists, ensuring every permit follows exact safety protocols and integrates with your existing EHS platforms. Additionally, the system provides real-time updates and notifications, so you can track permits, assign tasks, and monitor compliance from anywhere, reducing operational downtime. The result is minimized risk and consistent safety.
Safeguarding your team and operations.
Key features:
- Centralized permit management to simplify approvals, ensure real-time compliance, and eliminate the risks of manual data reconciliation for your team.
- Customizable workflows and checklists allowing you to tailor safety protocols, integrate with existing EHS platforms, and maintain consistent operational standards.
- Real-time tracking and notifications providing instant updates, task assignments, and monitoring capabilities to ensure permits are always current and compliant.
Gate Apps features, pricing, & alternatives →
Verdict: Gate Apps is an ideal choice for the best Permit to Work Software, offering centralized management and customizable workflows. Its focus on real-time tracking and compliance ensures you can meet ISO 45001 and OSHA requirements while reducing administrative burden and maintaining a zero-incident safety record.
9. Benchmark Gensuite
Are you struggling with complex permit-to-work challenges?
Benchmark Gensuite offers Control of Work software designed to streamline permit processing and enhance operational safety.
This means you can manage high-risk environments and uphold workplace safety with strengthened operational processes that reduce risk. You gain robust oversight, ensuring every permit is compliant and accounted for.
Here’s how you get comprehensive control.
Benchmark Gensuite delivers a unified, field-tested platform with core EHS solutions. This includes specific tools like Control of Work (Permit to Work, LOTO) under operational safety.
You can proactively manage compliance activities like training and equipment, and also oversee management of change. This ensures your team is always aligned with safety protocols. Additionally, the platform provides risk and ISO management, allowing you to effectively address potential hazards and adhere to international standards. Plus, mobile apps offer field access for data insights and frontline safety.
The result is reduced administrative burden, preventing incidents, and ensuring continuous compliance.
Key features:
- Control of Work (Permit to Work, LOTO): Manages high-risk work environments and ensures workplace safety with strengthened operational processes.
- Safety Risk Assessment & Management of Change: Proactively assesses risks, manages changes, and integrates with ISO management systems for comprehensive compliance.
- Mobile App & AI Helpers: Provides field access for data insights, frontline safety, and automates tedious tasks with generative AI.
Benchmark Gensuite features, pricing, & alternatives →
Verdict: Benchmark Gensuite is a strong candidate for the best permit to work software, offering a unified, AI-forward platform designed to strengthen operational safety, streamline permit processing, and manage high-risk environments. Its comprehensive features, including risk assessments and mobile accessibility, directly address pain points for safety managers, helping reduce incidents and improve compliance efficiency.
10. Unite-X
Struggling with complex permit processes and safety compliance?
Unite-X offers a cloud-based SaaS solution to streamline your operational safety, providing full control and risk mitigation. This means you can maintain oversight and prevent incidents effectively.
Their platform integrates safety execution and compliance applications, helping you achieve zero production incidents at 100% production effectiveness.
Ready to transform your safety protocols?
Unite-X helps manufacturing organizations achieve Operational Safety Excellence (OSE) by combining process automation with people engagement. They emphasize safety, cost, production output, and quality.
Their safety software integrates essential applications like Permit to Work, LoToTo, and Management of Change, alongside a safety management infrastructure. This allows for continuous improvement strategies on both global and local levels. Additionally, their high-end consultancy offers 20 years of experience, ensuring seamless implementation and teaching you to take daily steps toward improved safety and performance.
The result is a comprehensive system designed to boost productivity, reduce waste, and ensure adherence to regulations.
Key features:
- Integrated Safety Platform: Combines Permit to Work, LoToTo, Management of Change, and Production Communication for unified safety execution and compliance.
- Operational Safety Excellence: Helps manufacturing organizations achieve top-notch safety levels while maximizing production effectiveness and reducing waste.
- Continuous Improvement: Incorporates strategies and provides KPIs to proactively enhance safety processes based on key figures from the system.
Unite-X features, pricing, & alternatives →
Verdict: Unite-X stands out as a strong contender for the best Permit to Work software, offering a comprehensive solution that mitigates risks and boosts productivity. With 15% of sustainability leaders choosing them and serving over 500 plants, their proven track record demonstrates significant benefits in optimizing performance and achieving zero incidents.
Conclusion
Is your safety process airtight?
Choosing the right system is tough. You’re balancing strict compliance requirements with finding a tool your field team will actually use without creating more friction.
The reality is, manual permit systems are prone to human error. A single missed step can lead to catastrophic incidents, severe compliance penalties, and costly operational shutdowns.
Here’s my top recommendation.
From everything I’ve reviewed, SafetyCulture stands out. It helps you digitize every procedure, making it easier to meet safety standards and mitigate risk.
What I love is how it increases audit efficiency by 3x while cutting paper waste. When you use the best permit to work software like this, you gain total visibility.
For additional insights, my analysis of IT alerting software provides valuable perspectives on handling critical operational disruptions.
I strongly suggest you book a free demo of SafetyCulture and explore how its robust tools can streamline your compliance and protect your team.
You’ll build a safer workplace.
