Tired of scheduling chaos?
Juggling class bookings, client payments, and instructor schedules on messy spreadsheets is overwhelming. It drains the energy you need for your clients.
The real issue is when you’re too busy managing tasks to focus on growing your studio and connecting with your members.
This administrative overload is a common frustration for many studio owners. It creates a bottleneck that actively prevents you from scaling your business effectively.
Speaking of efficient operations, my article on best vendors management software offers insights into streamlining your supply chain.
But the right platform changes everything. It can automate your daily operations and give you back your most valuable time.
In this guide, I’ll break down the best pilates studio software I’ve found for ending the administrative headache and scaling up with confidence.
You’ll find a system to centralize everything from booking to billing, so you can focus on creating an exceptional client experience.
Let’s dive in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Wellyx → | Integrated Pilates Studios | |
| 2 | TeamUp → | Multi-location Studios | |
| 3 | Virtuagym → | Single & Multi-location Studios | |
| 4 | ClassBug → | Growing Pilates Businesses | |
| 5 | Glofox → | Scalable Studio Owners |
1. Wellyx
Overwhelmed by studio management software choices?
Wellyx provides robust gym management software covering membership, scheduling, CRM, and marketing to simplify your operations.
This all-in-one software is specifically designed by gym owners to handle every aspect of your pilates studio, ensuring a smooth experience.
Your solution for efficient studio management.
Wellyx helps you streamline daily operations, making it easy to manage everything from class scheduling to lead management and billing. Their intuitive scheduler eliminates double bookings for staff, rooms, and time slots.
You can set up custom membership tiers, family bundles, and flexible billing options, including recurring or one-time payments. This comprehensive approach reduces administrative time, allowing you to focus on client experience. Additionally, Wellyx integrates with existing access control systems and payment platforms like Stripe and PayTabs, ensuring low transaction costs. The software also provides insightful dashboards for tracking sales, attendance, and member retention, helping you make data-driven decisions to grow your studio.
The result is a holistic system that saves you time, cuts costs, and reduces friction.
If you’re streamlining your client experience, my article on client onboarding software covers how to simplify this process effectively.
Key features:
- Comprehensive Operations Management: Centralize your studio’s scheduling, membership, inventory, and facility rental to eliminate manual tasks and enhance operational efficiency.
- Integrated Client Lifecycle Management: Oversee lead generation, CRM, loyalty programs, and online bookings to nurture client relationships and drive continuous growth.
- Financial & Marketing Optimization: Automate billing with low transaction fees, manage point-of-sale items, and execute targeted marketing campaigns for increased revenue.
Wellyx features, pricing, & alternatives →
Verdict: Wellyx stands out as a strong contender for the best Pilates studio software, particularly for owners seeking an integrated solution. Its focus on reducing admin time, low merchant costs, and 24/7 human support makes it ideal for streamlining operations and fostering sustainable growth for your Pilates studio.
2. TeamUp
Tired of overwhelming software choices?
TeamUp centralizes class scheduling, client management, and billing, tackling your evaluation struggles head-on.
It ensures seamless client onboarding and customizable scheduling, making it a great scheduling software solution. This means you can balance costs and scalability effortlessly.
Here’s your solution.
TeamUp empowers your staff and engages your members, providing in-depth insights to grow your business. You can delight customers with one intuitive place to manage memberships and access omnichannel content. Additionally, you can customize the member journey with self-serve APIs and white label options. Plus, for multi-location studios, their franchise tools allow centralized system operation, revenue sharing, and complete oversight. The result is a streamlined operation that scales with you, enhancing efficiency and maximizing your potential.
Experience premium service and software.
Speaking of customer satisfaction, my article on best experience management software can help you understand customers and drive loyalty.
Key features:
- Centralized management facilitates seamless membership management, online booking, and payments, saving you time and effort in daily operations.
- Scalability and customization offer multi-location franchise tools, custom branded apps, and API access, ensuring the software grows and adapts with your unique business needs.
- Comprehensive reporting provides in-depth insights and data distillation, allowing you to drive your business in the right direction with actionable intelligence.
TeamUp features, pricing, & alternatives →
Verdict: If you’re seeking the best Pilates studio software to streamline operations and scale, TeamUp is a compelling choice. Its robust features for online booking, membership management, and comprehensive reporting, combined with multi-location support, are designed to empower your staff and engage members, making your business more efficient and profitable.
3. Virtuagym
Is studio overwhelm holding you back?
You need a solution that simplifies operations and scales with your ambition. Virtuagym’s all-in-one software is designed to manage and grow your health club or studio chain.
This means you can centralize your operations to reclaim your time and focus on what truly matters: your clients. It removes decision paralysis by offering a comprehensive suite tailored for growth.
Here’s your path to streamlined success.
Virtuagym empowers businesses like yours with industry-leading technology solutions. It helps health professionals and consumers alike create sustainable lifestyle changes.
This capability lets you manage everything from client onboarding to complex scheduling. You’ll find it simplifies operations for your staff, ensuring your studio runs like a well-oiled machine. Additionally, the software supports your growth, whether you’re managing a single studio or a multi-location chain, ensuring scalability.
Plus, you can also leverage it for corporate wellness, expanding your service offerings beyond individual clients. The result is a thriving, efficient pilates studio.
While discussing efficient operations, understanding how API management tools can optimize software integration is equally important.
Key features:
- All-in-one management: Consolidates client management, scheduling, and billing into a single, intuitive platform to simplify operations.
- Scalable for growth: Designed to support both single studios and multi-location chains, enabling seamless expansion as your business grows.
- Sustainable lifestyle focus: Empowering health professionals and clients to create lasting lifestyle changes, benefiting both your business and its members.
Virtuagym features, pricing, & alternatives →
Verdict: If you’re seeking the best Pilates Studio Software to manage and grow your operations without overwhelming complexity, Virtuagym delivers. It centralizes management for both single studios and chains, ensuring you can scale your business and empower sustainable lifestyle changes for your clients.
4. ClassBug
Tired of overwhelming software choices for your studio?
ClassBug offers an intuitive platform that streamlines online registration and sales, making studio management simple. This means you can easily set up classes, tuition, and discounts, and automate payments.
It simplifies the process so customers can register and pay through your branded web portal, reducing manual work for your staff significantly.
It’s time to simplify your studio operations.
ClassBug solves these problems by providing a user-friendly system for both your customers and staff. You can accept electronic payments at low fees, which is great for your budget and convenient for your clients.
You can handle everything from schedule management to POS payments on any device, anywhere, ensuring you’re always in control. This includes managing student data, instructor schedules, and publishing your schedule online with ease.
Plus, ClassBug has robust features like an easy POS system, fully automated discounts, and powerful reports that provide insights into your business operations. This comprehensive approach helps you manage classes, events, and lessons efficiently.
Experience truly effortless studio management.
Key features:
- Easy online registration & sales: Automate customer registration, payments, and discounts through a customizable web portal, freeing up staff time.
- Modern payments with low fees: Accept electronic payments conveniently at just 1.5% + 30 cents per transaction, saving your business money.
- Any device, anywhere management: Control your studio operations, from scheduling to POS, on desktop, tablet, or mobile devices for ultimate flexibility.
ClassBug features, pricing, & alternatives →
Verdict: ClassBug stands out as the best Pilates studio software for growing businesses seeking to end overwhelm and scale up. Its intuitive interface, automated features, and robust reporting streamline operations, allowing you to focus on client experience and growth. The first month is always free, making it easy to get started.
5. Glofox
Struggling to streamline your Pilates studio operations?
Glofox offers purpose-built software to manage your members, bookings, and payments, boosting your revenue. This means you can get new memberships, bookings, and payments directly from your website, social media, and mobile app, increasing bookings by 44%.
It helps you take the headache out of business management by centralizing your operations. The result is more satisfied clients and a highly scalable business.
Glofox enhances member experience.
It empowers you to build your brand with customized solutions and an easy-to-navigate system for your staff, reducing administrative time. This means you can provide an easy-to-navigate system for your rockstar team, freeing you to focus on what you do best. Additionally, it offers powerful retention solutions, allowing you to automatically identify and retain at-risk members through targeted communications via email, SMS, or push notifications. Plus, you gain 360-degree insights into your business 24/7, enabling you to offer personalized member experiences and understand behaviors through data.
You can really simplify your entire member journey.
Before diving deeper, you might find my analysis of best lead management system helpful for boosting your conversions.
Key features:
- Member management tools: Organize class schedules, manage memberships, process payments, and analyze business performance in real-time, giving you a complete 360-degree view.
- Enhanced member experience: Create a differentiated member experience with a fully branded mobile app, booking portal, seamless check-in, and your own member store.
- Marketing & Sales solutions: Capture leads from the web, nurture them with automated messages, send targeted campaigns, and track lead progress along the customer journey.
Glofox features, pricing, & alternatives →
Verdict: Glofox is truly the best Pilates studio software for studio owners looking to streamline operations, enhance member experience, and drive growth. It provides a centralized platform that simplifies bookings, payments, and client management, while its powerful marketing and retention features help you grow revenue and keep members engaged.
6. Yocale
Tired of business running your life?
Yocale simplifies appointment management, helping you get more done and grow faster. This means you can focus on what matters most for your pilates studio.
It addresses common pain points like overwhelming administrative tasks and fragmented client data, giving you a centralized platform.
Here’s your solution to overwhelm.
Yocale optimizes every aspect of your operation, from scheduling and payments to business management and client care, all in one platform. This allows clients to self-book 24/7 from your website, Google, and even the Yocale marketplace, leading to a potential 64% increase in bookings. Additionally, you can save over 40 hours monthly on admin tasks by managing schedules with drag-and-drop calendars and automating intake forms. Furthermore, Yocale helps you retain clients with rebooking reminders, detailed profiles, and integrated virtual services, improving retention by 41%. Plus, you can reduce payment processing fees by up to 36% with integrated POS solutions, online payments, and secure deposits, ensuring you get paid anytime.
This platform helps simplify your business.
Before diving deeper, you might find my analysis of best immigration software helpful for comprehensive client onboarding.
Key features:
- Online Calendar & Booking: Enables clients to self-book 24/7 through your website and Google, reducing manual scheduling and increasing booking rates by up to 64%.
- Client & Business Management: Centralizes client profiles, automates forms, and provides powerful business reports, saving over 40 hours monthly on administrative tasks.
- Payment & Retention Tools: Offers integrated POS, online payments, and automated reminders, protecting against no-shows and improving client retention by 41%.
Yocale features, pricing, & alternatives →
Verdict: Yocale stands out as best pilates studio software because it directly addresses the critical need for a centralized, efficient system to manage scheduling, payments, and client engagement. With features like 24/7 online booking, automated notifications, and integrated virtual meetings, it empowers studios to streamline operations, save significant administrative hours, and boost client retention, as evidenced by a 200% increase in bookings for Skin District.
7. GymMaster
Struggling to manage your growing pilates studio?
GymMaster offers an all-in-one solution with features like 24/7 access control and integrated billing. This means you can easily maintain detailed member records.
It also simplifies booking classes and trainers, processing sales, and communicating with members, allowing you to streamline your entire studio’s operations.
Focus on what truly matters.
GymMaster helps you manage member details, bookings, and payments from one centralized system. This includes automated payment processing to get you paid on time without administrative stress.
You can also use its online booking system so clients can book and pay anywhere, anytime. Plus, GymMaster provides a mobile app for members to book classes, update profiles, and check in, and AI-powered communications for marketing and retention, freeing up your time for other tasks.
Boost engagement and attendance effortlessly.
Key features:
- Integrated billing and online signups: Automate payment processing and membership sign-ups, reducing administrative burden and increasing efficiency for your studio.
- Member app and online booking: Provide clients with the flexibility to book classes, update profiles, and check-in from their devices, enhancing their experience.
- 24/7 access control and mobile management: Securely manage facility access and run your entire studio from anywhere, ensuring peace of mind and operational freedom.
GymMaster features, pricing, & alternatives →
Verdict: GymMaster is a powerful, all-in-one solution for your business. Its integrated features, from 24/7 access control to automated billing and a comprehensive member app, make it the best pilates studio software for studio owners seeking to streamline operations, boost member engagement, and achieve scalable growth.
8. Studio Growth
Overwhelmed by studio management software choices?
StudioGrowth simplifies operations with an intuitive design, helping you master it in hours.
This means you can free up time and focus on your clients, not wrestle with complex systems.
Ready to simplify and scale?
StudioGrowth empowers your studio with a branded experience, helping you streamline operations, increase revenue, and deliver exceptional client experiences. You can easily create beautiful, on-brand class schedules with various class types, and sell customized class packs and memberships from branded purchase pages.
It also supports true on-demand appointments, allowing staff to manage availability and expertise through a mobile-responsive portal. Additionally, it boosts sales by offering seamless booking experiences with QR codes and one-click social logins, accepting payments online or in-person through Stripe and PayPal integrations. This comprehensive approach helps you grow and retain your client base effortlessly.
The result is a unified system that manages everything in one place.
Key features:
- Branded Class Schedules & Sales: Create and share customizable, mobile-responsive class schedules and sell class packs or memberships from branded purchase pages, supporting both group classes and on-demand appointments.
- Comprehensive Member Management: Engage customers with individual portals, unlimited discount codes, and waitlists, while staff portals allow self-management of bookings, appointments, and classes.
- Actionable Reports & Automation: Gain insights from clear reports on business health and revenue, and automate notifications and customer engagement with pre-built email templates and triggers.
Studio Growth features, pricing, & alternatives →
Verdict: StudioGrowth stands out as the best Pilates studio software for boutique studios, offering a “plug-and-play” solution. It solves common pain points like complex interfaces and hidden fees, providing intuitive design, full data ownership, and responsive support. Its robust features and commitment to growth make it a powerful secret weapon for managing and scaling your studio.
Conclusion
Ready to end studio chaos?
Choosing the right platform is overwhelming. You need a system that actually centralizes operations, not just another complex tool that adds to your daily to-do list.
A guide from Wellyx notes how automated software reduces no-shows and streamlines operations. This frees you up to focus on client growth and retention, the core of scaling your studio.
Here’s what I recommend.
Wellyx is my top recommendation. Its all-in-one platform is specifically built by gym owners to eliminate administrative overload and simplify your daily operations.
I found its integrated approach to membership, scheduling, and billing impressively effective. It’s the best pilates studio software for centralizing every task and scaling confidently.
I suggest you book a free demo of Wellyx and see how its features transform your studio’s workflow firsthand.
You’ll get your valuable time back.
