Paying for software you don’t use?
As your company grows, so does your list of SaaS subscriptions. It’s easy to lose track of who uses what, leading to wasted spend.
The real issue is that you’re bleeding money on unused licenses and shadow IT, creating security risks without even realizing it.
A report from Digital Silk shows that 73% of employees don’t use their assigned SaaS licenses. This widespread underutilization highlights a huge opportunity for cost savings.
But you can regain control. The right platform helps you see exactly what’s being used so you can cut costs intelligently.
Speaking of mitigating risks, my article on best enterprise legal management software offers further insights.
In this guide, I’m going to review the best SaaS management software on the market. I’ll show you the tools that provide the clarity you need.
You’ll discover how to optimize licenses, eliminate redundant applications, and strengthen your company’s overall security posture.
Let’s dive in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Spendflo → | IT directors & procurement managers | |
| 2 | BetterCloud → | Growing companies | |
| 3 | Zylo → | IT, procurement & SAM leaders | |
| 4 | Flexera → | IT directors & procurement managers | |
| 5 | Trelica → | IT directors & procurement managers |
1. Spendflo
Struggling with unclear SaaS costs and compliance hurdles?
Spendflo offers robust SaaS management to optimize your software spend and streamline operations effectively. This means you gain critical real-time visibility into your entire tech stack.
You can centralize vendor data for actionable insights, track every application with real-time intelligence, and gain clarity on renewals to effortlessly optimize your costs.
Here’s how to simplify your procurement.
Spendflo helps you automate license optimization with dynamic management and provides one-click visibility for data-driven decisions. This includes their AI Procurement feature, which streamlines operations, simplifies the entire process, and guarantees savings.
You get real-time usage analytics, custom insights on spend rates, and user data through over 100 direct software integrations. Their experts can even handle sourcing, pricing, and negotiation on your behalf. Additionally, features like Shadow IT Discovery and Third-party Risk Assessment ensure comprehensive control.
The result is measurable savings, increased speed, and complete control across your procurement.
Key features:
- Intake to Procure: Streamlines procurement workflows with AI-driven intake management, connecting your stack for seamless approvals and team alignment.
- SaaS Intelligence: Provides real-time insights for dynamic license management, shadow IT discovery, and spend optimization, ensuring data-driven decisions.
- Managed Procurement: Offers certified procurement experts who handle sourcing, negotiation, and contract consolidation, guaranteeing up to 30% savings.
Spendflo features, pricing, & alternatives →
Verdict: If you’re an IT director or procurement manager seeking comprehensive control and guaranteed savings, Spendflo is an excellent choice for best SaaS management software. You can achieve up to 30% average savings and gain 70% spend under management in just 60 days, as evidenced by clients like Ottimate and Reveal Data.
2. BetterCloud
Struggling with sprawling SaaS and ballooning costs?
BetterCloud offers a complete platform to manage your applications and expenses. This means you can track everything, automate user permissions, and ensure compliance.
You’ll find it quick to implement and easy to use, with a no-code drag-and-drop workflow builder that simplifies automation. It reduces time spent on auditing potential exposures.
Here’s how to gain control.
BetterCloud helps you manage every app, user, and dollar with an insights-fueled platform designed for IT. This includes managing compliance and securing your cloud files effectively.
You can set up new workflows and automations in minutes, automating onboarding and offboarding with dynamic workflow decisioning. This access to hundreds of workflow actions, triggers, and templates simplifies complex tasks. Additionally, you can control SaaS costs by reclaiming unused licenses, managing spend, and identifying underutilized resources to cut your expenses.
The platform boasts over 90 integrations and thousands of out-of-the-box actions and alerts, letting you build custom integrations to automate even more tasks. You can manage your apps, data, and user roles to meet all compliance and security standards, ensuring audit readiness. Plus, it continuously updates and extends existing integrations.
Slash SaaS spend and secure sensitive files.
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Key features:
- User Automation: Automate employee onboarding and offboarding with dynamic workflows, accessing a library of hundreds of workflow actions and templates for IT efficiency.
- Spend Optimization: Manage and optimize SaaS licenses and contract renewals against industry benchmarks, preventing subscription overlap and driving spending efficiency.
- File Governance: Reduce audit time for security requirements, set granular user roles and permissions, and scan files for policy violations to ensure compliance.
BetterCloud features, pricing, & alternatives →
Verdict: BetterCloud stands out as a leading SaaS Management Software, proven to deliver value. Kin Insurance saved over $100K in SaaS spend, while Global Payments slashed costs by $3 million annually, and Green Dot Public Schools automated onboarding for over 10,000 students. Its robust automation, cost control, and security features make it an excellent choice for growing companies.
3. Zylo
Are you tired of SaaS sprawl and hidden costs?
Zylo offers a powerful AI-powered platform to uncover and manage your entire SaaS portfolio. This means you gain complete visibility and control.
Their comprehensive inventory and categorization tools help you identify every application, ensuring you reduce sprawl and mitigate security risks.
It’s time to take action on your software.
Zylo solves your biggest SaaS challenges by centralizing data, providing unmatched insights from over $40B in software spend, and offering three complete solutions.
You can track entitlements, adoption, and usage of applications to maximize your software investments and confidently manage contracts and renewals. This helps you avoid being blindsided and negotiate the best prices using their extensive benchmark data.
Additionally, Zylo helps you drive application value, ensuring you add cash to your bottom line, eliminate risk-laden blindspots, and be audit-ready with a centralized data source. It’s built for IT, Procurement, and SAM leaders.
Gain confidence in your SaaS decisions.
Key features:
- AI-powered discovery and inventory: Automatically categorizes all your SaaS applications, providing a comprehensive picture to reduce hidden costs and security vulnerabilities.
- License and spend optimization: Track entitlements and usage, enabling you to maximize investments, manage renewals effectively, and access benchmark data for better negotiations.
- Risk mitigation and compliance: Eliminate blindspots, centralize SaaS data for audit readiness, and ensure compliance across your entire software portfolio.
Zylo features, pricing, & alternatives →
Verdict: If you’re seeking the best SaaS management software to gain complete visibility, optimize spending, and manage risk, Zylo is a top contender. Their AI-powered platform, combined with powerful features for license management and renewal negotiation, helps organizations like Adobe unlock significant savings, with customers seeing an average 6X ROI.
4. Flexera
Struggling to control your sprawling SaaS portfolio?
Flexera provides comprehensive control over SaaS usage and spend, giving you the visibility needed to optimize your ROI. This means you can maximize usage of existing resources across your entire IT environment, from cloud to desktop.
You can proactively manage software vulnerability and obsolescence risk, reducing tech debt and enabling business transformation. This capability addresses your pain points around security and compliance.
Time to take the guesswork out.
Flexera helps you eliminate wasted IT spend by giving you insights to purchase only necessary technology. It addresses pervasive shadow IT by shining a light on hidden activities across various applications, including generative AI.
You can clean, normalize, and enrich your CMDB data automatically, enhancing accuracy with curated content from Technopedia. Additionally, Flexera provides strong cloud cost governance, including spend approvals and automated governance, preventing unbudgeted true-up expenses and runaway cloud costs. This integrated approach ensures you manage, optimize, and scale your cloud environment responsibly, aligning with FinOps best practices.
It’s time for better, data-driven decisions.
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Key features:
- Comprehensive visibility: Gain full insight into known, free, and shadow SaaS usage across your hybrid IT environment to reduce financial and security risks.
- Spend optimization: Maximize ROI by identifying and eliminating wasted IT spend, rationalizing applications and vendors based on actionable, trusted data.
- Risk management: Proactively manage software vulnerability, obsolescence, and compliance risks, ensuring a secure and well-governed IT landscape.
Flexera features, pricing, & alternatives →
Verdict: Flexera is an excellent choice as the best SaaS management software for IT directors and procurement managers, offering unparalleled visibility and AI-assisted insights to manage technology spend and risk. With capabilities like shadow IT detection and automated CMDB data enrichment, it addresses core pain points, enabling measurable expenditure reduction and streamlined audit compliance, as seen in the Sasol case study which achieved $34M in savings.
5. Trelica
Struggling with sprawling SaaS subscriptions and wasted spend?
Trelica provides powerful capabilities to discover, optimize, and automate your SaaS, giving you comprehensive control. This means you can quickly uncover hidden applications and gain complete visibility into your software landscape, addressing your shadow IT concerns effectively. The platform automates discovery for a continuously updated inventory.
Time to streamline your SaaS operations.
Trelica helps you eliminate wasted SaaS spend by identifying and addressing inefficiencies, maximizing the return on investment from every application. You can integrate spend and contract data to get a complete financial picture and stay on top of renewals, ensuring you never miss an important date. Trelica fully automates identifying and addressing potentially wasted SaaS spend, reclaiming underutilized licenses. Additionally, it streamlines IT ops and ensures compliance by automating employee onboarding, offboarding, and access requests, reducing manual tasks significantly. The result is better governance across your entire organization.
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Key features:
- Continuous SaaS discovery: Automatically uncovers all SaaS applications in your environment, providing a continuously updated inventory to combat shadow IT and gain full visibility.
- SaaS spend optimization: Identifies and eliminates wasted spend through real-time usage insights, license optimization, and integration of financial data to maximize ROI.
- Powerful workflow automation: Replaces manual tasks and streamlines IT processes for employee on/off-boarding, access management, and compliance with flexible, built-for-purpose tools.
Trelica features, pricing, & alternatives →
Verdict: For IT directors and procurement managers seeking the best SaaS management software, Trelica offers robust tools to discover, optimize, and automate your SaaS stack. It delivers measurable results, like Moonpig’s license optimization and Flipdish’s 35% reduction in SaaS spend, making it ideal for cost-conscious evaluators.
6. Torii
Are you struggling to manage your overwhelming SaaS portfolio?
Torii offers comprehensive SaaS management, allowing you to discover, manage, and optimize all your applications in one place. This means you can gain complete control over your software, ensuring efficient usage and significant cost reductions across your entire organization. Here’s how to tackle shadow IT and regain control.
Torii helps you eliminate wasted spend and automate operations.
You can gain real-time visibility into your SaaS landscape, identifying all applications in use and by whom. This helps you pinpoint underutilized licenses and duplicate subscriptions, giving you the power to optimize your software investments and streamline operations. Additionally, Torii automates user provisioning and deprovisioning, ensuring compliance and enhancing security by managing access throughout the employee lifecycle. Plus, you can accurately forecast future SaaS needs and spend with precise data, ensuring smart decisions. The result is a truly optimized SaaS environment.
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Key features:
- Discover and unify all SaaS: Automatically uncovers every application in use, providing a consolidated view for better management and cost control across your entire software stack.
- Optimize spend and usage: Identifies underutilized licenses and redundant subscriptions, enabling you to reduce unnecessary spending and ensure every dollar invested in SaaS is delivering value.
- Automate operations and compliance: Streamlines user provisioning, deprovisioning, and access management, enhancing security and ensuring regulatory compliance with minimal manual effort.
Torii features, pricing, & alternatives →
Verdict: Torii is the best SaaS management software for growing companies aiming to slash costs and streamline operations. Its real-time analytics, automated lifecycle management, and clear ROI metrics empower IT directors and procurement managers to make smart, data-driven decisions while ensuring compliance and security.
7. Substly
Struggling with sprawling SaaS subscriptions and escalating costs?
Substly offers a centralized hub for managing all your software licenses and recurring IT expenses. This means you can gain complete transparency over your subscriptions, optimize spending, and enhance security.
You can automatically detect the 30% of unused purchased licenses, uncover unapproved employee-used software, and eliminate shadow IT risks. This helps you avoid draining your budget by optimizing the value of your existing licenses and subscriptions.
You need full control.
Substly solves your problem by providing a company-wide overview of all subscriptions and licenses, ensuring you are properly managed and compliant. This includes automating spend tracking and forecasting, along with providing usage insights into 100% of your software and subscription tools. You’ll reduce overlapping and orphaned services effortlessly. Additionally, you can streamline offboarding processes, saving up to 90% of time spent on managing licenses during employee transitions, and ensuring secure data handling. The result is proactive, data-driven decisions that save your company money.
Key features:
- Cost Optimization: Automate spend tracking and forecasting for subscriptions, gain usage insights into 100% of your tools, and reduce overlapping or orphaned services.
- Improved Processes: Streamline offboarding by knowing exactly what to cancel and when, reducing errors and manual effort, and notifying service owners.
- Security & Compliance: Detect unapproved apps (“Shadow IT”), prevent employees from leaving with company data access, and track data sharing with vendors.
Substly features, pricing, & alternatives →
Verdict: Substly stands out as a strong contender for the best SaaS management software, especially for IT directors and procurement managers aiming to cut costs and improve security. Its ability to automatically detect unused licenses and unapproved apps helps you regain control and save money, with companies saving over €5,250,000 on unused services.
8. Tropic
Struggling to control your ever-growing SaaS expenses?
Tropic empowers your team with supplier intelligence and AI-powered agents to automate procurement administration. This means you can centralize all your contracts and supplier documents, giving you a single source of truth for your entire tech stack.
You’ll instantly uncover overspend, shadow spend, and hidden waste, allowing you to share massive savings and impress your CFO. This directly addresses the pain point of unclear ROI metrics and the pressure to justify investments to finance teams.
Here’s how you can save big.
Tropic’s AI solution allows you to manage your spend, vendors, and procurement processes all in one platform. This includes everything from spend forecasting and contract management to supplier intake and shadow IT management, offering a comprehensive view.
The platform provides powerful pricing data, negotiation insights, and expert strategies, helping you secure better terms and deals for your SaaS purchases. Additionally, features like Compliance Copilot instantly check purchases against policy, preventing costly out-of-policy spend and saving review time. The Contract Intelligence Engine further unlocks key contract details instantly, preventing costly renewal surprises, while AI Invoice Match auto-verifies invoices against contracts, slashing accounts payable work.
Plus, a Smart Request Assistant speeds up procurement requests, ensuring your team gets what they need faster, boosting compliance, and saving everyone time.
This means measurable expenditure reduction.
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Key features:
- AI-powered Spend Intelligence: Instantly uncovers overspend, shadow spend, and hidden waste through automated agents, arming you with powerful pricing data and negotiation insights.
- Comprehensive Workflow Automation: Streamlines procurement processes from intake and renewal management to workflows, approvals, and purchase orders, ensuring compliance and efficiency.
- Unified Supplier Data Management: Centralizes all contracts and supplier documents, providing a single source of truth for your tech stack and empowering smarter strategic decisions.
Tropic features, pricing, & alternatives →
Verdict: Tropic stands out as a strong contender for the best SaaS management software, particularly for IT directors and procurement managers. Its AI-powered capabilities, including spend intelligence and automated workflows, directly address challenges like cost optimization and compliance, helping you achieve measurable savings and streamlined operations.
Conclusion
SaaS chaos is costing you money.
Juggling countless subscriptions, renewals, and security risks is overwhelming for any IT director. Choosing the right platform to fix this chaos is just as hard.
It’s no surprise a BetterCloud report found 70% of companies prefer a unified platform. That’s a huge majority wanting one tool to control spending and streamline operations, highlighting the urgent need for a clear choice.
Here’s my top recommendation.
After my deep analysis, Spendflo is the clear winner. It directly tackles spend optimization and simplifies the entire procurement lifecycle for your growing company.
Their managed procurement service, which guarantees savings, is a powerful differentiator. I believe it’s the best SaaS management software for making truly smart financial decisions.
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I strongly recommend you book a free demo of Spendflo to see exactly how their experts can help you start saving.
You will regain control and cut costs.
