Is your billing system holding back growth?
Manual invoicing and patching together different pricing tiers create revenue leaks. This slows your finance team and your company’s overall momentum.
The bigger problem is that you can’t scale internationally or offer flexible plans, which directly impacts your ability to compete and grow.
Many finance managers I talk to are stuck with legacy systems that weren’t built for modern subscription models. This often leads to costly billing errors.
But the right software can solve this by putting recurring billing on autopilot, letting you focus on your growth strategies.
In this guide, I’ll walk you through the best subscription billing software for scaling companies. We’ll find the right fit for your unique needs.
You’ll discover how these tools manage multi-currency payments, tiered pricing, and tax compliance, so you can make a confident and informed decision.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Zuora → | Complex, large SaaS enterprises | |
| 2 | Recurly → | Scaling subscription businesses | |
| 3 | Stripe → | Growing SaaS companies | |
| 4 | Maxio → | Scaling B2B SaaS firms | |
| 5 | Zoho → | Scaling SaaS businesses |
1. Zuora
Struggling with complex subscription billing?
Your SaaS company needs a flexible solution for recurring revenue, which Zuora provides through its robust monetization platform. This means you can handle any mix of recurring, usage-based, or one-time pricing models. You can accurately bill and invoice complex charge calculations.
Here’s how Zuora helps you adapt and innovate.
Zuora solves your pain points by providing an integrated ecosystem that works with your existing applications. You can track and meter usage data, giving your customers real-time visibility into their consumption. This flexibility supports your recurring revenue growth across various pricing strategies. Plus, you can launch dynamic paywalls, creating personalized experiences and offers. Additionally, Zuora automates revenue recognition, allowing you to close books faster and simplify audits for GAAP reporting.
This means scalable, reliable financial operations.
Key features:
- Flexible Billing Software: Supports all pricing models—recurring, usage-based, and one-time—with a comprehensive product catalog for accurate, complex charge calculations.
- Automated Revenue Recognition: Automates complex revenue recognition processes to help you close books faster, simplify audits, and ensure GAAP reporting compliance.
- Usage Tracking and Paywall Management: Collects and measures usage data for billing and enables dynamic paywalls for personalized customer experiences and bundled offers.
Zuora features, pricing, & alternatives →
Verdict: If your SaaS company requires the best subscription billing software for complex, multi-currency operations and tiered pricing, Zuora’s platform offers the flexibility and automation needed. Its ability to save 100+ IT billing and engineering hours monthly demonstrates its practical value in streamlining your financial processes.
2. Recurly
Is your subscription business struggling to scale?
Recurly offers a robust platform designed to simplify the complexities of subscription billing, allowing you to focus on growth. This means you can easily manage diverse pricing models and global expansion.
If you’re dealing with challenges like multi-currency billing and complex pricing, Recurly streamlines your operations, making billing management effortless and efficient.
This is how Recurly can help.
Recurly enables you to grow subscription revenue by converting one-time buyers into loyal subscribers, leveraging smart tools that boost retention and overall revenue. It drives efficiency by automating tedious tasks, allowing your team to focus on creating your best product.
Additionally, with features like intelligent retries, account updater, and dunning campaigns, Recurly helps you proactively manage churn, recovering revenue from failed payments and keeping customers subscribed. Its extensive support for multiple payment gateways and alternative payment methods ensures you can connect with subscribers everywhere, expanding your reach. Plus, features like Recurly Compass, powered by AI insights, further enhance your ability to understand and engage with your subscriber base effectively.
The result is scalable, stress-free growth.
Key features:
- Plans, pricing & promotions: Effortlessly manage various pricing models, add-ons, trials, coupons, and gift subscriptions to maximize your revenue opportunities.
- Churn management & intelligent retries: Proactively reduce subscriber churn using smart tools like intelligent retries, account updaters, and dunning campaigns to recover lost revenue.
- Global expansion & payment orchestration: Expand your reach by supporting multiple payment gateways, alternative payment methods, and international tax compliance for seamless global operations.
Recurly features, pricing, & alternatives →
Verdict: For finance managers seeking the best subscription billing software, Recurly stands out by simplifying complex billing processes, enhancing revenue growth through advanced churn management, and supporting global expansion. Its comprehensive features and reported success stories from brands like Lucid, which scaled to hundreds of thousands globally, make it a strong choice.
3. Stripe
Are you grappling with complex billing for your SaaS?
Stripe offers Billing, a robust solution that manages diverse pricing models, helping you capture recurring revenue and automate finance operations. This means you can handle flat-rate, usage-based, and even hybrid pricing with ease. You can minimize churn and streamline your financial processes. Here’s how you streamline your billing operations.
Stripe’s integrated suite handles payments, revenue operations, and new business models. This means you can accept online and in-person payments, embed financial services, and power custom revenue models. Its Revenue Recognition automates accounting, ensuring accuracy and compliance. Additionally, Tax automation simplifies sales tax and VAT, reducing manual effort and potential errors. You also get Invoicing for online invoice creation and tracking, plus Sigma for custom reporting without SQL.
Gain control over your entire financial infrastructure.
While we’re discussing unlocking growth, understanding customer retention strategies is equally important for long-term success.
Key features:
- Flexible Billing Models: Manage flat-rate, usage-based, and hybrid pricing, enabling you to adapt to customer needs and unlock new revenue streams without complex workarounds.
- Automated Revenue Operations: Leverage Revenue Recognition and Tax automation for accounting and sales tax/VAT, ensuring compliance and freeing up your finance team from manual tasks.
- Global Payment Processing: Access to 135+ currencies and payment methods globally, increasing authorization rates and reducing fraud with AI-powered protection.
Stripe features, pricing, & alternatives →
Verdict: Stripe excels as a best subscription billing software for scaling SaaS companies due to its comprehensive suite for managing recurring revenue, automating financial operations, and supporting global payments. Its flexibility for various pricing models and robust analytics via Sigma make it ideal for driving growth.
4. Maxio
Tired of complex subscription billing?
Maxio simplifies recurring invoicing, collections, and usage-based billing, enabling flexible pricing models without building new infrastructure. This means your finance team can easily manage global transactions and automate reconciliation.
You can streamline your accounting function, leverage deep financial insights, and chart a clear path to profitability by relying on Maxio to handle complex term contracts and avoid contract sprawl.
Here’s how Maxio helps.
Maxio helps you automate revenue recognition schedules to ensure GAAP and IFRS-15 compliance, significantly reducing the risk associated with manual processes. This allows you to effortlessly manage multiple schedules and compare old versus new, ensuring you pass audits with flying colors.
Additionally, Maxio offers streamlined subscription management, letting you test new pricing models and manage your product catalog, renewals, and customer activity directly. You can tailor invoicing and drive down your Days Sales Outstanding (DSO), ensuring faster cash collection. Plus, its robust reporting tools give you one-click reports, configurable dashboards, and advanced drill-down reporting, providing comprehensive financial and SaaS metrics for informed decisions.
The result is a unified platform that integrates with your CRM and GL systems like HubSpot, Salesforce, NetSuite, QuickBooks, and Xero, ensuring your entire team has up-to-date information in their preferred systems.
Maxio maximizes your recurring revenue.
Key features:
- Flexible Billing Models: Maxio supports usage-based billing and complex term contracts, enabling you to launch and scale diverse pricing models for B2B SaaS without custom development.
- Automated Revenue Recognition: It automates GAAP and IFRS-15 compliant revenue recognition schedules, managing multiple schedules and integrations with CRM and GL systems for accurate financial reporting.
- Comprehensive Financial Reporting: The platform provides one-click reports, configurable dashboards, and advanced drill-down capabilities for essential SaaS metrics and financial insights.
Maxio features, pricing, & alternatives →
Verdict: Maxio stands out as a strong contender for the best subscription billing software, especially for scaling SaaS companies. Its ability to handle complex billing scenarios, automate revenue recognition, and integrate with critical systems empowers finance teams to streamline operations and gain crucial financial insights, as highlighted by Jasper’s Controller, Bronson Yoder, who confidently stated they wouldn’t outgrow the tool.
5. Zoho
Is managing subscriptions for your SaaS company a nightmare?
You’re likely struggling with complex billing, global compliance, and integrating your systems for seamless operations. This means you need a solution that simplifies these processes.
Zoho offers a unified cloud software suite designed to help you break down silos between departments and increase organizational efficiency, addressing these very issues.
This means simplifying your entire business.
Zoho provides an all-in-one suite to run your entire business, transforming how you work by consolidating your data into one platform. This helps automate processes and improve efficiency.
It includes powerful accounting features that can handle your invoicing requirements and streamline complex business processes, allowing you to track sales and investments efficiently. This is essential for scaling.
Additionally, it’s customizable for your specific business needs, ensuring you can tailor it to support international operations and complex pricing structures without costly workarounds. The result is increased productivity and better growth tracking.
The result is increased productivity.
Key features:
- Unified Cloud Software: Run your entire business from a single, integrated platform to break down departmental silos and boost efficiency.
- Powerful Accounting Platform: Handle all your invoicing requirements and financial tracking seamlessly for growing businesses.
- Customizable Business Management: Tailor the platform to your specific operational needs, ensuring it adapts as your business scales and grows.
Zoho features, pricing, & alternatives →
Verdict: Zoho offers a comprehensive, unified cloud solution making it suitable as a best subscription billing software for scaling SaaS companies, especially those seeking to streamline recurring billing, automate processes, and consolidate data. Its robust accounting features and customization options address key challenges in multi-currency and tiered pricing.
6. Paddle
Struggling with multi-currency billing and global compliance?
Paddle offers a complete merchant of record solution specifically for SaaS businesses, simplifying your complex financial operations. This means you can focus on growth instead of grappling with intricate payment, tax, and compliance requirements.
The software handles everything from payment processing to global tax remittance, so you don’t have to build and maintain relationships with payment providers. This frees up your finance team from time-consuming, manual tasks.
Here’s how Paddle tackles these challenges.
Paddle’s comprehensive billing solution manages payments, taxes, and subscription management for digital products. Plus, it includes ProfitWell Metrics for free, offering real-time subscription analytics for accurate revenue reporting.
The platform also features Retain, an intelligent dunning management tool designed to automatically recover failed payments and significantly reduce customer churn. You simply set it up once, and it handles the rest, boosting customer retention without manual intervention. Additionally, Paddle takes on the liability for sales tax remittance globally and handles all fraud that occurs on its platform, further reducing your risk and administrative burden while ensuring you are investment-ready.
Your commercial operations can truly scale.
Key features:
- Complete Merchant of Record: Paddle takes on liability for global sales tax, fraud, and billing-related support, streamlining your financial operations.
- Automated Churn Reduction: The Retain feature intelligently recovers failed payments, helping you to automatically reduce customer churn and increase customer retention.
- Integrated Revenue Analytics: Access ProfitWell Metrics for free, providing real-time, accurate subscription analytics to keep a finger on your business’s pulse.
Paddle features, pricing, & alternatives →
Verdict: For finance managers at scaling SaaS companies seeking the best subscription billing software, Paddle’s integrated merchant of record solution is a game-changer. It simplifies global compliance, automates billing, and enhances revenue recovery, as evidenced by customers like HubX recovering over $100,000 in just 72 days.
7. Stax Bill
Are you struggling with complex subscription billing?
Stax Bill streamlines recurring billing and subscription management, addressing your pain points directly. This means you can automate your processes and improve financial visibility.
You can achieve up to an 80% increase in productivity, freeing up valuable time each month. The result is a significant boost in efficiency across your billing operations.
Unlock your recurring revenue potential.
Stax Bill helps you effortlessly manage subscriptions with features like dynamic pricing and custom registrations. This comprehensive platform automates billing, payment collection, and detailed reporting.
You can also improve payment collection with features like automated dunning and insightful account receivables aging reports, which help reduce churn. Plus, it provides advanced revenue recognition options, including an ASC 606 compliant milestone module. You also get over 50 dynamic reports to track cash flow by product, plan, or customer for any period, simplifying revenue clarity.
You’ll maximize growth and retrieve more earnings.
Key features:
- Automated recurring billing: Maximize growth with custom invoices and smart automated pricing, ensuring accuracy and automated lifecycle communications.
- Enhanced payment collection: Boost revenue with automated dunning, account receivables aging reports, and effective payment retries to reduce churn.
- Advanced revenue recognition: Gain clarity with ASC 606 compliance and over 50 dynamic reports to track cash flow and identify revenue sources.
Stax Bill features, pricing, & alternatives →
Verdict: If you’re seeking the best subscription billing software to optimize recurring revenue and boost efficiency, Stax Bill is an excellent choice. It’s ideal for finance managers at scaling SaaS companies, offering features like automated dunning, ASC 606 compliance, and an 80% productivity increase, which helps simplify billing and unlock growth.
8. FastSpring
Struggling with complex subscription billing? I get it.
FastSpring offers flexible recurring billing tools and global online payments. This means you can easily transact across borders.
You can confidently sell globally without worrying about diverse tax regulations or currencies because FastSpring handles all taxes including VAT. This removes the burden of global sales tax compliance.
Here’s how to simplify your sales.
FastSpring acts as a Merchant of Record, managing global payments, subscriptions, and sales taxes for you. This frees you to focus on developing your core product.
You’ll get an intuitive, branded checkout experience that drives conversions, plus powerful tools for [upselling, cross-selling, and upgrades], including interactive quotes to streamline custom SaaS deals. Additionally, FastSpring helps you proactively stop payment fraud and irregular chargebacks, all while providing comprehensive reporting to understand your subscriptions and revenue.
The result is less manual effort and more growth for your business.
Before diving deeper, you might find my analysis of [best link management tools] helpful for optimizing your overall digital presence.
Key features:
- Global Online Payments: Easily transact across 200+ regions, supporting over 23 currencies and 21 languages, ensuring higher credit card approval rates worldwide.
- Subscription Management + Billing: Provides flexible tools to manage recurring subscriptions, upsells, cross-sells, and upgrades, accelerating your recurring revenue.
- Tax Compliance + Merchant of Record: Handles all global sales taxes, including VAT, and manages the complexities of selling in new regions on your behalf.
FastSpring features, pricing, & alternatives →
Verdict: FastSpring is truly the best subscription billing software for SaaS companies looking to expand globally, offering robust tools for multi-currency billing, flexible pricing, and comprehensive tax compliance. With over $2 billion in transactions since 2022, it significantly reduces manual effort and boosts revenue.
9. Adyen
Struggling with complex billing and global compliance?
Adyen provides an end-to-end platform for payments, data, and financial management in a single solution. This helps you streamline recurring billing.
This means you can manage fraud at scale without impacting real transactions, ensuring your revenue is protected while allowing legitimate subscriptions to proceed smoothly.
Here’s how to simplify your operations.
Adyen helps you accept payments everywhere, allowing your customers to pay however they prefer. You can easily add more payment methods and expand into new markets with local acquiring.
You can accept payments on your website and in-app, enhance your point-of-sale setup, and connect your online and in-store payment data in one system. This unified approach gives you deeper insights into customer behavior.
Additionally, Adyen’s unique data ecosystem, coupled with machine learning, reveals growth opportunities, protects your business from fraud, provides customer-friendly authentication, and increases approval rates, all while taking full control of your funds with optimized finances and increased automation.
The result is optimized conversion and reduced churn.
While optimizing your business operations, exploring solutions like a dealer management system can also streamline complex workflows.
Key features:
- End-to-end payments management: Accept, process, and settle payments globally with one provider, supporting online, in-app, and in-person transactions to simplify your billing operations.
- Unified data and insights: Gain a deeper understanding of your business with all global payment data in one place, using machine learning to detect fraud and optimize approval rates.
- Automated financial control: Optimize your finances and increase automation with banking infrastructure, enabling faster payouts in preferred currencies and instant fund management with payment cards.
Adyen features, pricing, & alternatives →
Verdict: If you’re a scaling SaaS company seeking the best subscription billing software, Adyen helps simplify multi-currency billing, manage fraud, and gain critical insights. The platform’s ability to protect revenue and automate financial operations makes it a robust choice for optimizing your recurring billing processes.
Conclusion
Ready to fix your billing headaches?
I know choosing the right platform is daunting. Many solutions can’t handle complex pricing models or global compliance, directly stalling your company’s growth.
A great platform is more than a tool. It becomes the engine for your international expansion and unlocks new recurring revenue streams you previously couldn’t access. This is your competitive edge.
So, what’s my top recommendation?
After this extensive review, Zuora is the clear winner. It’s purpose-built to handle the complex, multi-currency billing that scaling SaaS companies grapple with daily.
Customers save over 100 engineering hours monthly, proving its value. Implementing the best subscription billing software like Zuora automates your financial operations for good.
If you’re also looking into other billing solutions, my article on best supermarket billing software covers retail-specific needs.
I highly recommend you book a free demo of Zuora to see exactly how this platform can support your specific needs.
You’ll finally achieve scalable, reliable growth.
