Worried about who’s in your building?
Using a manual visitor logbook leaves your facility vulnerable and makes tracking who comes and goes a real hassle for your team.
What’s worse is that these manual errors create security blind spots, leaving you non-compliant and exposed to potential risks that are easily avoidable.
The data backs this up. A Future Market Insights report found that
78% of organizations report unauthorized access incidents. This highlights a critical failure in traditional visitor tracking methods, exposing companies to significant liability.
The right software solves this by replacing outdated paper logs with a system that can fortify your security protocols and streamline the entire process.
In this guide, I’ll walk you through my top picks for the best visitor management software to help you secure your premises and simplify check-ins.
You’ll discover how these tools enhance compliance, reduce administrative burdens, and provide actionable insights for better security management and visitor satisfaction.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | SwipedOn → | Mid to large workplaces | |
| 2 | Greetly → | Growing companies | |
| 3 | Proxyclick → | Security-focused firms | |
| 4 | The Receptionist → | Multi-location enterprises | |
| 5 | Traction Guest → | Growing companies, multi-sites |
1. SwipedOn
Are security and compliance weighing you down?
SwipedOn offers a plug-and-play solution that automates visitor arrivals and streamlines resource bookings. This means you can easily configure it to meet your compliance and safety needs.
This is key to avoiding manual errors and meeting regulatory demands. Plus, you free up your reception while instantly notifying hosts.
Here’s how to simplify your operations.
SwipedOn provides a single platform to keep track of everyone and everything happening on your premises. You get accurate reporting on visitor activity by creating customizable sign-in flows, ensuring no one waits.
The result is simplified employee sign-in and out, with features like automatic sign-in and reminders. Employees can sign in remotely, roam between locations, and set custom status messages. Additionally, you gain visibility into resource usage, instantly booking desks, car parks, or equipment.
SwipedOn ensures you are always prepared for emergencies with up-to-date information on who is on-site for evacuations. It also helps meet compliance and security requirements with secure, digital records, protecting personal information and reducing human error. This comprehensive solution streamlines your entire workplace.
Get full visibility over everyone on-site.
While we’re discussing enhancing security, my article on API security testing tools provides deeper insights.
Key features:
- Automated Visitor Arrivals: Streamline check-ins with customizable flows, instant host notifications, and digital records for security and compliance.
- Comprehensive Employee Management: Simplify staff sign-in/out with remote access, automatic reminders, and the ability to set custom status messages.
- Resource and Space Booking: Easily find and book workplace resources like desks, car parks, and equipment, with administrative oversight and real-time usage data.
SwipedOn features, pricing, & alternatives →
Verdict: If you are an IT manager or operations director seeking the best visitor management software to enhance security and streamline workflows, SwipedOn offers a robust, audit-ready solution. It simplifies visitor and employee management while ensuring compliance and providing accurate digital records for over 9,000 workplaces in 70+ countries.
2. Greetly
Struggling with visitor security and administrative burdens?
Greetly’s visitor management system is designed to fulfill all your reception needs, offering an intuitive, customizable platform. This means you can save on a traditional receptionist while modernizing your front desk.
It’s clear that Greetly makes your workplace safer, more compliant, and more productive. The result? A smooth, professional welcome every time.
Here’s how Greetly streamlines your operations.
You’ll find Greetly incredibly easy to set up and manage, with instant notifications ensuring the right staff member is always alerted the moment a guest checks in. This prevents delays and keeps your visitors from waiting. Additionally, its comprehensive customization options allow you to tailor check-in workflows and branding, ensuring it perfectly represents your business. Plus, Greetly integrates with leading corporate messaging systems like Microsoft Teams and Slack, as well as CRM tools, to minimize administrivia and streamline data sharing.
Your visitors will be impressed, and your team will appreciate the efficiency.
Speaking of compliance, my guide on best data security software explores how to safeguard your information.
Key features:
- Fully customizable platform: You can tailor check-in workflows and branding, ensuring the system perfectly represents your business and gathers the exact data you need.
- Instant notifications: Ensure staff are immediately alerted when visitors arrive via integrated messaging systems like Microsoft Teams and Slack, eliminating wait times.
- Visitor badge printing: Instantly print professional visitor badges with details and photos to enhance security and help staff identify guests efficiently.
Greetly features, pricing, & alternatives →
Verdict: Greetly stands out as a best visitor management software for growing companies, offering robust features like comprehensive customization, instant notifications, and seamless integration with existing systems. It streamlines visitor management, enhances security, and improves overall operational efficiency, making it an excellent choice for businesses looking to modernize their front desk operations.
3. Proxyclick
Struggling to balance security with a smooth visitor flow?
Eptura Visitor, formerly Proxyclick, helps you increase your building’s security and create a seamless check-in experience. This means you can enhance protection for your visitors, employees, and infrastructure.
You need a solution that simplifies visitor and guest check-in while keeping your workplace secure. Eptura Visitor directly addresses this by streamlining the entire process.
Here’s how Eptura Visitor delivers.
This software helps you secure any space and provide a seamless visitor experience. You can streamline visitor check-in, making it faster and more efficient, reducing wait times and manual administrative burdens.
You can connect Eptura Visitor with your existing systems and tools, which is crucial for enhancing efficiency and providing a cohesive visitor experience across your entire environment. This integration capability ensures the system works with your current setup, preventing implementation disruptions.
Additionally, Eptura Visitor helps optimize the guest experience and manage your visitor database, allowing for smooth people flows and better data management. It also supports robust building and data security measures from the outset, giving you peace of mind.
The result? Better security and happier visitors.
While Eptura Visitor handles specialized workflows, understanding best application integration tools can simplify your overall software ecosystem evaluation.
Key features:
- Seamless Visitor Check-in: Streamline the entire check-in process for guests, reducing wait times and enhancing the overall visitor experience.
- Robust Building Security: Enhance protection for your visitors, employees, and infrastructure with strong building and data security measures.
- System Integrations: Connect your visitor management solution with existing systems and tools to boost efficiency and ensure a cohesive experience.
Proxyclick features, pricing, & alternatives →
Verdict: Eptura Visitor offers a comprehensive solution for companies seeking the best visitor management software. It streamlines check-in processes, enhances security protocols, and integrates with existing systems, resulting in reduced administrative effort and improved visitor satisfaction, as seen with clients like one business services company that cut reception time by 50%.
4. The Receptionist
Struggling with complex visitor check-ins and security gaps?
The Receptionist for iPad can transform your front desk, making visitor tracking simple. This means you can say goodbye to time-wasting interruptions.
You can create efficient check-in flows with customizable features that fit your specific needs. This helps you manage visitors effortlessly.
The solution? A powerful visitor management system.
The Receptionist for iPad helps you craft an exceptional visitor experience. This means visitors set clear expectations from arrival.
Their robust integrations, including 4,000+ through Zapier alone, ensure the software works harmoniously with your existing business platforms. Additionally, for growing companies, scaling visitor management across multiple locations is easy with custom deployments and a centralized dashboard, securing every front desk from anywhere.
The result is reduced stress and more time to focus on important tasks, giving you the data needed for audits and certifications.
Key features:
- Customizable Check-in Flows: Design a check-in process that perfectly fits your organization’s unique requirements and visitor types, improving efficiency.
- Robust Integrations: Connect seamlessly with over 4,000 other business platforms via Zapier, ensuring your visitor data works with your existing systems.
- Enterprise Scaling: Manage multiple locations with custom deployments and a centralized dashboard, providing secure and simplified visitor tracking across your entire enterprise.
The Receptionist features, pricing, & alternatives →
Verdict: If you need to enhance security, streamline operations, and gain actionable insights, The Receptionist offers an excellent option for the best visitor management software. Its customizable features and extensive integrations provide the flexibility and data visibility essential for modern businesses, as highlighted by customers who praise its ease of use and value.
5. Traction Guest
Is your current visitor management system creating headaches? You’re likely grappling with balancing security and a seamless visitor experience.
Sign In Enterprise, a robust platform, addresses this by offering secure, managed, and governed visitor operations.
It helps you overcome the challenges of juggling compliance, diverse visitor types, and multiple locations, leading to streamlined and enhanced experiences across your entire organization.
Here’s how this system works.
Sign In Enterprise ensures safety for all employees and essential visitors wherever they work, thanks to its integrated platform.
Its Enterprise Visitor Management capabilities provide a secure way to manage the entire cycle of visitor operations, from pre-registration to departure. This means you can automate watchlist screenings and enforce capacity limits.
Additionally, it offers Safety Controls to reduce risk, Critical Outreach & Alerting for on-site notifications during emergencies, and Auditing & Analytics for operational insights. Plus, the Enhanced Workflow Editor and Smart Triggers allow you to customize experiences by location and visitor type, making your processes much more efficient and secure.
Final thought: this software transforms visitor management.
Key features:
- Enterprise Visitor Management for secure, governed visitor operations, including branded experiences, contactless sign-in, and watchlist screening for comprehensive security.
- Compliance and Risk Management with custom workflows, digital forms, centralized recordkeeping, and dashboards for robust risk mitigation and adherence to regulations.
- Multi-Location Standardization providing workspace management, desk booking, and data analytics on room utilization for consistent operations across all your facilities.
Traction Guest features, pricing, & alternatives →
Verdict: For growing companies seeking the best visitor management software that combines robust security with a user-friendly experience across multiple locations, Sign In Enterprise offers a comprehensive solution. Its ability to create custom workflows, manage compliance, and provide real-time analytics helps mitigate risks and improve operational efficiency.
6. FacilityOS
Need to simplify your facility management?
FacilityOS offers VisitorOS, a dedicated solution designed to streamline and automate how you handle on-site visitors, contractors, and temporary guests, ensuring a smoother check-in process. This means your team can easily manage the entire visitor journey, digitizing manual tasks and meeting your regulatory and business requirements.
It’s all about maintaining control and visibility.
Here’s how FacilityOS helps. The platform is designed to be a unified system that grows with your organization, allowing you to start with visitor management and expand into other facility needs over time.
You can implement features like touchless sign-in, ID scanning, and automated host notifications to enhance your security. Additionally, the system includes essential capabilities such as visitor logs and analytics, watchlists, and the ability to capture photos and print badges, providing a comprehensive oversight of everyone on your premises. Plus, it supports pre-registration and NDA/document signing, which helps your company meet compliance demands.
The result is enhanced security and simplified operations.
While we’re discussing compliance, understanding efficient billing solutions like Eway Bill Software is equally important.
Key features:
- Comprehensive Visitor Management: Digitize and automate the entire visitor journey, including pre-registration, touchless sign-in, ID scanning, photo capture, and automated host notifications for enhanced security and efficiency.
- Robust Compliance & Security Tools: Utilize features like visitor logs, watchlists, and NDA/document signing to ensure regulatory adherence and tighten site security, minimizing risks and operational disruptions.
- Scalable Integrated Platform: Start with visitor management and seamlessly expand into modules like emergency management and contractor compliance, integrating with your existing tech stack for a connected solution.
FacilityOS features, pricing, & alternatives →
Verdict: FacilityOS offers a highly intuitive and scalable platform that stands out as a strong contender for the best visitor management software. Its ability to simplify facility, asset, and visitor management, coupled with robust compliance features and seamless integrations, provides a comprehensive solution for enhancing site security and operational efficiency.
7. Teamgo
How do you manage every person entering your workplace?
Teamgo offers a comprehensive visitor management system, including QR codes and iPad kiosks for contactless check-in.
This means you can easily track visitors, employees, and contractors, ensuring everyone is accounted for and your facility is safer and more secure than ever.
The result? Streamlined entry for all.
Teamgo automates visitor arrivals, replacing manual sign-in books with cloud software for accurate record-keeping. You can capture precise information with custom workflows and gain insights from reporting and analytics.
The solution supports unlimited users and kiosks, allowing your organization to scale without limitations. Plus, the cloud dashboard enables users to pre-register guests, manage bookings, and receive instant SMS and email notifications upon arrival.
Additionally, Teamgo offers emergency alerts, a free smartphone app for employees, and dedicated 24/7 online support, ensuring your workplace is prepared for any situation and continuously supported.
This truly simplifies compliance and security.
Before diving deeper into visitor features, if you’re also optimizing internal processes, my article on mobile content management systems covers essential strategies.
Key features:
- Visitor, Employee, & Contractor Management: Easily track all entries with dedicated systems for visitors, staff, and contractors, enhancing safety and operational oversight.
- Automated Workflows & Notifications: Customize sign-in processes and receive instant email/SMS alerts for arrivals and emergencies, improving efficiency and response times.
- Scalable QR & iPad Kiosk Solutions: Implement unlimited contactless QR code or touchscreen iPad kiosks across all your locations for seamless, secure check-ins.
Teamgo features, pricing, & alternatives →
Verdict: Teamgo offers a robust and flexible best visitor management software solution, ideal for growing companies needing to enhance security and streamline operations. Its comprehensive features, like automated workflows, unlimited user/kiosk support, and dedicated contractor management, address core pain points while ensuring compliance and improving the overall visitor experience.
Conclusion
Worried about who’s in your building?
Outdated paper logs create security blind spots and major administrative headaches. Choosing the right replacement feels overwhelming with so many similar-looking options available.
The good good news is automation solves this. Expert Market Research found automated systems can reduce check-in times by 40%. This frees up your front desk while fortifying your facility’s security and ensuring you always meet compliance standards.
Here’s what I recommend.
From my experience, SwipedOn is the best all-around choice. It directly solves security and compliance headaches with a simple, yet powerful plug-and-play solution.
Speaking of managing essential digital assets, my article on best font management software offers a comprehensive guide.
I’m impressed by its audit-ready approach, trusted in 9,000+ workplaces. When you choose the best visitor management software like this, you gain full visibility and control over your premises.
I suggest seeing it in action for yourself. Start a free trial of SwipedOn to experience its simplicity and power firsthand.
You’ll secure your workplace instantly.
