CleanGuru Review: Overview, Features, Pricing & Alternatives in 2025

Bidding headaches shouldn’t slow you down.

If you’re comparing software for your cleaning business, you probably need a way to win more bids, speed up proposals, and keep everything organized without the chaos.

Most days, the real problem is losing time and revenue to manual processes—especially when you can’t track jobs, invoices, or team hours all in one place.

That’s where CleanGuru stands out. I spent hours dissecting their all-in-one platform—right from rapid bid building, drag-and-drop scheduling, mobile checklists, to automated invoicing—and found their integrated approach really targets what cleaning business owners struggle with most.

In this review, I’ll break down how CleanGuru helps you land more business while simplifying admin work and client communication.

This CleanGuru review covers real software workflows, easy-to-miss advanced features, pricing clarity, and which competitors you should actually look at—so you can make an informed decision.

You’ll leave with the features you need to pick the right platform and stop second-guessing your choice.

Let’s get started.

CleanGuru Overview

CleanGuru is dedicated to streamlining complex cleaning business operations for better profitability. I learned they’ve been in this specific niche since 2004, operating from their headquarters in Toledo, Ohio.

What I find most interesting is how they specifically target janitorial and commercial cleaning companies that need accurate, fast bidding to win important contracts. This specialized focus is evident across their entire toolset, from creating professional proposals to managing ongoing quality control.

Their most important development has been fully integrating powerful modules like CleanBid and CleanQC into one platform. We will see how this unified system impacts your daily workflow through this CleanGuru review.

Unlike broader field service tools such as Jobber, CleanGuru provides deep, janitorial-specific functionality from day one. You get the distinct feeling it was built by people who have actually walked the floors of a building with a clipboard, understanding your real challenges.

They work with a wide range of cleaning organizations, from ambitious startups trying to land that crucial first commercial contract to well-established janitorial services that are managing dozens of different client properties.

I think you’ll find their core strategy isn’t just about scheduling your crew. It is about providing a complete operational system that helps your business appear more professional, bid more accurately, and ultimately win more consistently profitable jobs for sustainable growth.

Let’s dig into their features.

CleanGuru Features

Tired of cleaning business chaos?

CleanGuru features offer an integrated suite specifically designed to streamline your operations and professionalize your service. Here are the five main CleanGuru features that simplify managing a cleaning business.

1. Bidding & Proposals (CleanBid)

Losing bids due to inaccurate pricing?

Guessing on bids leads to either undercharging or overpricing. This causes you to lose potential clients or profitability.

CleanBid helps you create accurate, professional proposals quickly with pre-loaded industry rates, which removes the guesswork. I was impressed by how the “Express” feature auto-loads measurements and tasks based on building size, which makes creating bids really efficient. This feature ensures your pricing is competitive and profitable.

This means you can bid with confidence and win more contracts, significantly boosting your business growth.

2. Invoicing

Wasting hours on manual monthly invoicing?

Creating and sending invoices manually can be a huge time sink. This takes away valuable time you could spend growing your business.

CleanGuru’s invoicing system is tailored for cleaning businesses, simplifying charges and automating monthly billing. From my testing, the automated monthly invoicing feature is a phenomenal time-saver, freeing you up from tedious administrative tasks. This feature ensures you get paid on time, every time.

So you can automate your billing process and reclaim hours each month that you previously spent on admin.

3. Timekeeping with Geofence

Struggling to track employee hours accurately?

Inaccurate time tracking can lead to payroll errors and budget overruns. This impacts your profitability and team accountability.

This feature allows mobile app check-ins with geofencing, ensuring employees are on-site and generating payroll-ready reports. Here’s what I found: the late alerts and payroll reports are invaluable for maintaining profitability by comparing actual vs. budgeted hours. This feature provides robust accountability for your field teams.

This means you can ensure your team is where they need to be and your payroll is always accurate.

4. Inspecting (CleanQC)

Difficulty maintaining consistent cleaning quality?

Manual inspections are often inconsistent, leading to overlooked issues and unhappy clients. This can damage your business’s reputation.

CleanQC provides a mobile inspection app that automates quality control with customized forms based on bid or building type. What I love about this approach is how it instantly updates scores and allows custom score goals, making quality checks systematic. This feature helps you proactively address cleaning issues.

So you can consistently deliver high-quality service, which builds stronger client relationships and trust.

5. CRM & Marketing Tools

Are your client details scattered everywhere?

Disjointed client information makes it hard to manage relationships and follow up effectively. This can hinder your ability to retain clients and secure new business.

CleanGuru’s CRM links all client data—bids, invoices, inspections—in one place, plus offers “Auto Follow-up” marketing. This is where CleanGuru shines, providing a holistic view of your client interactions and helping you nurture leads. This feature keeps you connected with your clients.

This means you can manage client relationships more efficiently and consistently, leading to better retention and growth.

These CleanGuru features work together to create a complete operational ecosystem that empowers cleaning businesses to run more professionally and profitably.

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CleanGuru Pricing

Unclear what your monthly spend will be?

CleanGuru pricing is transparent with clear tiers, making it straightforward for your business to budget for their comprehensive cleaning management software.

Plan	Price & Features
Basic Plan	$75 per month • Choose one module (Janitorial, Construction, etc.) • 5 free users included • Mobile app & Express Loading • CRM & Ready-to-Use Marketing • Alerts, Notifications & Employee Messaging
Guru Plan	$125 per month • ALL modules included • 10 free users included • All Basic plan features
Guru Plus Plan	$155 per month • ALL modules included • 15 free users included • All Guru plan features

1. Value Assessment

Great pricing transparency here.

From my cost analysis, what impressed me is how CleanGuru’s tiered system provides a clear path to access features, allowing you to scale up. Their per-month pricing offers excellent flexibility without long-term contracts, which is a significant plus for cleaning businesses adapting to fluctuating demands.

This means your monthly costs stay predictable, and your budget avoids unexpected expenses as your business grows.

2. Trial/Demo Options

Smart evaluation approach available.

CleanGuru provides a generous 14-day free trial for all plans, plus a 30-day free membership for first-time users. What I found valuable is how you can fully explore the modules that fit your specific business needs without any financial commitment up front.

This lets you truly experience the software’s benefits before committing to the full pricing, reducing any purchasing risk.

3. Plan Comparison

Choosing the right tier matters.

The Basic Plan is ideal for solo operators or specialized cleaning services, letting you pick one module. However, the Guru Plan offers the best value for growing businesses needing all modules. What stands out is how the Guru Plus Plan provides more free users, which is perfect for larger teams.

This tiered approach helps you match pricing to actual usage requirements rather than overpaying for unused capabilities.

My Take: CleanGuru’s pricing strategy focuses on transparent, module-based access, making it ideal for cleaning businesses of all sizes that want clear costs and scalable features.

The overall CleanGuru pricing reflects straightforward value designed for your cleaning business.

CleanGuru Reviews

What do real customers actually think?

Analyzing CleanGuru reviews provides valuable insights into what actual users think, covering everything from overall satisfaction to specific praise points and common complaints.

1. Overall User Satisfaction

Users seem generally satisfied.

From my review analysis, CleanGuru generally garners positive ratings, particularly from users leveraging its core bidding and invoicing functionalities. What stood out in user feedback is how the software significantly enhances business professionalism, contributing to higher success rates in winning contracts.

This means you can expect CleanGuru to help present your business more professionally.

2. Common Praise Points

Users love the professional bids.

Users consistently commend CleanGuru for enabling them to create professional, accurate bids that differentiate them from competitors. From customer feedback, the automated invoicing feature saves significant time for business owners, streamlining monthly billing processes efficiently.

This suggests you’ll gain a competitive edge and free up valuable administrative time.

3. Frequent Complaints

Some pricing and app issues surface.

What I found in user feedback are occasional frustrations related to pricing changes and the removal of certain useful tools for calculating hours. Review-wise, some users also report infrequent app crashes, which can be inconvenient during critical tasks.

These issues appear to be minor for most, not deal-breakers, but something to monitor.

The overall CleanGuru reviews indicate strong core functionality despite minor concerns about pricing and app stability.

Best CleanGuru Alternatives

Finding the perfect cleaning business software?

The best CleanGuru alternatives include several strong options, each better suited for different business sizes, operational needs, and specific industry focuses.

1. Jobber

Need broad field service management beyond cleaning?

Jobber provides a versatile solution for various home and commercial service businesses, excelling in robust CRM and scheduling tools. What I found comparing options is that Jobber offers broader field service management, while CleanGuru is highly specialized for cleaning.

Choose Jobber if your business requires a general-purpose tool with strong customer communication features.

2. Housecall Pro

Seeking an all-in-one solution for diverse home services?

Housecall Pro streamlines operations for various home service businesses with strong scheduling and mobile app capabilities. Alternative-wise, Housecall Pro is a comprehensive field service tool that may not offer CleanGuru’s depth in cleaning-specific bidding data.

Consider this alternative for a holistic solution across multiple home service industries.

3. Service Autopilot

Managing multiple service types with extensive automation needs?

Service Autopilot is a robust management software designed for automating growth across various service industries like lawn care or pest control. From my competitive analysis, Service Autopilot provides extensive automation features for diverse field services, whereas CleanGuru shines in specialized cleaning bids.

Choose Service Autopilot for complex, multi-service operations requiring advanced automation.

4. ZenMaid Software

Prioritizing simple scheduling for residential maid services?

ZenMaid is specifically designed for residential maid service owners, offering straightforward scheduling and online booking. What I found comparing options is that ZenMaid excels in simplicity for maid services, potentially lacking CleanGuru’s advanced quoting and inspection tools.

You’ll want to consider this alternative for a streamlined, easy-to-use scheduling solution for residential cleaning.

The best CleanGuru alternatives depend on your business’s specific specialization and scale, impacting feature priorities.

CleanGuru Setup

Worried about software setup and adoption?

CleanGuru implementation is notably straightforward, designed for quick deployment particularly for its core inspection and bidding features, simplifying your CleanGuru review.

1. Setup Complexity & Timeline

Getting started is surprisingly fast.

CleanGuru’s design minimizes setup pains, especially for inspections and bidding, allowing users to customize forms and be operational swiftly. From my implementation analysis, you’re looking at minutes, not hours or days, to get foundational functions running due to pre-loaded data.

You can expect to integrate CleanGuru into your daily operations without extensive project planning or significant downtime.

2. Technical Requirements & Integration

Minimal technical hurdles to clear.

As a SaaS-based solution with iOS and Android apps, CleanGuru requires only standard web browser access or mobile device downloads. What I found about deployment is that it integrates seamlessly with your mobile workflow, even offering offline functionality for the inspection app.

Prepare to download the apps and ensure your team has a stable internet connection for initial syncs, but no complex infrastructure changes.

3. Training & Change Management

User adoption is remarkably intuitive.

While core functions are “plug and play,” CleanGuru provides “COACHING Videos” for maximizing the software’s potential. From my analysis, the intuitive design minimizes the learning curve, but these videos offer deeper insights into advanced features.

Encourage your team to utilize the provided coaching resources to fully leverage all the platform’s time-saving capabilities.

4. Support & Success Factors

Exceptional support drives smooth adoption.

CleanGuru offers free, unlimited phone and email support, with user testimonials highlighting quick, effective assistance, even from co-founders. From my implementation analysis, responsive customer service is a critical success factor, ensuring any snags are resolved quickly.

Prioritize leveraging their support resources whenever questions arise, as proactive engagement ensures the smoothest transition and long-term success.

Overall, CleanGuru setup emphasizes speed and ease of deployment, allowing your business to quickly realize benefits with minimal disruption and strong support.

Bottom Line

Is CleanGuru the right fit for your cleaning business?

My CleanGuru review synthesizes the software’s strengths, limitations, and ideal use cases, helping you determine if it aligns with your operational needs and growth ambitions.

1. Who This Works Best For

Cleaning business owners prioritizing accurate bidding.

CleanGuru excels for small to mid-sized cleaning businesses, including janitorial, residential, and commercial services, who need streamlined operations. From my user analysis, businesses focused on professional proposals and quality control will find CleanGuru’s specialized features invaluable for winning more contracts and ensuring client satisfaction.

You’ll see significant success if your main pain points are manual bidding, inefficient invoicing, or inconsistent service quality.

2. Overall Strengths

Unmatched specialization for cleaning business operations.

The software succeeds by providing pre-loaded industry data for accurate bidding, automated invoicing, and a robust mobile app for timekeeping and inspections. From my comprehensive analysis, CleanGuru’s cleaning-specific tools create unmatched efficiency compared to generic field service solutions that lack this niche focus.

These strengths translate directly into more professional presentations, significant time savings, and improved operational control for your cleaning company.

3. Key Limitations

Pricing changes and occasional app stability concerns.

While powerful, some users have reported frustration with past pricing changes and the removal of certain features, alongside occasional app crashes. Based on this review, your experience might vary with app stability depending on device compatibility and specific updates over time.

I’d say these limitations are manageable trade-offs for the specialized tools you get, but require awareness and potential workarounds.

4. Final Recommendation

CleanGuru is highly recommended for dedicated cleaning companies.

You should choose this software if you’re a cleaning business owner seeking to professionalize your bids, optimize your workforce, and enhance service quality. From my analysis, your business will thrive with CleanGuru’s specialized capabilities for winning more deals and improving profitability through accurate costing.

My confidence level is high for cleaning companies needing a tailored solution, but lower for those seeking broad field service management.

This CleanGuru review shows strong value for the right cleaning business, providing crucial operational efficiencies for growth and professionalism.