EasyPQQ Review: Overview, Features, Pricing & Alternatives in 2025

Are bids taking too long to complete?

If you’re dealing with endless copy-pasting and chasing down information for every new tender, you’re probably searching for a smarter, faster way to win more contracts.

I get it—wasting up to half your week on repetitive bid writing means lost opportunities and real frustration, especially when deadlines are tight.

EasyPQQ takes a different approach, using AI-powered writing, smart document management, and real-time teamwork tools so you can focus on the strategy, not repetitive admin. After a detailed hands-on analysis, I can say it’s built to help you finish submissions faster and improve your win rate.

In this review, I’ll show you how EasyPQQ automates and organizes your bid process so you spend less time on manual grind and more time submitting high-quality responses.

You’ll discover, in this EasyPQQ review, what makes it unique, the key features that impact your day-to-day, pricing, potential drawbacks, and how it stacks up against other tender management tools.

By the end, you’ll know the features you need to decide if EasyPQQ is right for your team—and have confidence in your next move.

Let’s dive into the analysis.

EasyPQQ Overview

Operating from the UK since 2008, EasyPQQ has a refreshingly direct mission: helping your business win more contracts by seriously improving your submission quality.

They specifically target industries like construction, facilities management, and professional services that live and die by formal tendering. What really sets them apart is their deep focus on AI-powered bid and tender management.

I found their recent development of an AI Bid Marking tool particularly insightful. We will explore the impact of this unique innovation through this EasyPQQ review.

Unlike general-purpose tools like PandaDoc, EasyPQQ feels built by people who actually understand tendering. They concentrate on improving the quality of your submissions, not just speed, which gives you a real competitive edge.

They work with a broad range of organizations, from ambitious mid-market firms to large enterprises whose primary growth comes directly from winning these formal, competitive tenders.

It’s clear to me their current strategy is all about using AI to give your team a genuine competitive advantage. This isn’t just about efficiency; it’s a direct response to the market’s intense pressure to improve win rates by submitting smarter, higher-scoring proposals.

Now let’s examine their core capabilities.

EasyPQQ Features

Struggling to manage your bids and tenders efficiently?

EasyPQQ features streamline your entire bid process, from content creation to final submission. Here are the five main EasyPQQ features that transform how you win contracts.

1. AI Bid Writing Assistant

Wasting hours on repetitive bid responses?

Manually writing responses to similar questions across multiple bids is a huge time sink. This often leads to burnout and inconsistent quality.

The AI Bid Writing Assistant instantly generates high-quality responses by leveraging your existing content and linguistic models. From my testing, this feature can cut bid writing time by 40-50%, allowing your team to focus on strategy. It customizes answers based on filters like sector and client.

This means you can dramatically increase your bid submission capacity without adding more staff.

2. Document & Bid Library / Knowledge Database

Can’t find essential company information when you need it?

Hunting for past responses, case studies, or CVs across various folders can be frustrating. This slows down your bid preparation significantly.

EasyPQQ centralizes all your PQQ and tender content in a smart knowledge database. What I love about this is how its powerful search engine quickly retrieves relevant information, even collating data by common themes. You get a single source of truth for all your bid assets.

So, you can quickly assemble comprehensive bids, ensuring consistency and accuracy every time.

3. Real-time Collaboration

Version control issues slowing down your team?

Exchanging drafts via email leads to confusion, duplicated effort, and lost changes. This kills team productivity and misses deadlines.

This platform allows multiple users to work on the same live document concurrently, eliminating version control headaches. Here’s what I found: teams can collaborate seamlessly from anywhere, fostering efficient teamwork. You’re always working on the most current version.

This means your team can achieve faster approvals and coordinate bid efforts with unprecedented efficiency.

4. AI Bid Marking

Unsure how your bid will score with evaluators?

Submitting bids without understanding their strengths and weaknesses is a gamble. This can lead to lost opportunities and wasted effort.

AI Bid Marking lets you assess your draft responses against the tender’s scoring criteria, providing valuable insights. This is where EasyPQQ shines; it highlights areas for improvement and lets you rescore, giving you a competitive edge. You gain a clear understanding of your submission’s quality.

This means you can refine your proposals strategically, significantly increasing your chances of winning the contract.

5. Branded Document Generation

Struggling to create consistently branded bid documents?

Collating responses from different sources often results in unprofessional, inconsistently formatted documents. This undermines your company’s image.

Once your bid is complete, EasyPQQ outputs all documents with your company’s brand look and feel. This feature ensures uniformity and a professional finish, eliminating manual formatting woes. You maintain a high standard across all your submissions.

The result is polished, compliant proposals that reflect positively on your brand and impress clients.

These EasyPQQ features work together to create a complete bid and tender management system that drives efficiency and improves your win rates.

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EasyPQQ Pricing

Worried about hidden pricing?

EasyPQQ pricing is structured with transparent tiers for smaller businesses and custom quotes for enterprises, allowing you to find a plan that fits your budget.

Plan	Price & Features
Single User Licence	Starts from £350 per month • AI Bid Writing Assistant • AI-based Search Module • Document & Bid Library • 40GB data storage • UK-based support
Business Package (5+ users)	Starts from £750 per month • AI Bid Writing Assistant • Real-time Collaboration • Knowledge Database • Collateral Management • UK-based support
Enterprise Package	POA (Price on Application) • Custom scaling for large teams • Advanced security options • Dedicated account management • Custom integrations • Comprehensive support

1. Value Assessment

Great value for core features.

From my cost analysis, what impressed me is how even the Single User Licence includes the powerful AI Bid Writing Assistant, which can save your team 40-50% of bid writing time. This means you gain significant efficiency, justifying the investment even at the entry level.

This means your monthly costs deliver tangible time savings, directly impacting your operational budget positively.

2. Trial/Demo Options

Smart evaluation approach available.

While EasyPQQ doesn’t offer a free trial period, they do provide a free demo to explore their AI Bid Writing Assistant and overall platform. What I found valuable is how the demo lets you see the AI in action with your specific bid scenarios, which helps you understand its practical impact.

This lets you evaluate key features before committing to full pricing, reducing the risk of a misaligned purchase.

3. Plan Comparison

Choosing the right tier matters.

The Single User Licence is perfect for solopreneurs or small teams just starting, while the Business Package scales efficiently for growing teams. What stands out is how the Enterprise Package offers custom pricing for larger organizations that need extensive support and integration capabilities.

This tiered approach helps you match pricing to actual usage requirements rather than overpaying for unused capabilities.

My Take: EasyPQQ’s pricing strategy focuses on delivering core AI value across all tiers, making it a strong choice for businesses aiming to optimize their bid management process efficiently.

The overall EasyPQQ pricing reflects transparent value without hidden surprises.

EasyPQQ Reviews

What do real customers actually think?

This customer reviews section analyzes real user feedback and experiences with EasyPQQ, providing balanced insights into what actual customers think about the software.

1. Overall User Satisfaction

Users seem genuinely satisfied.

From my review analysis, EasyPQQ reviews show users are highly satisfied, particularly noting ease of use and significant time savings in bid preparation. What I found in user feedback is how the software directly impacts workflow efficiency, leading to higher productivity and improved bid quality for businesses.

This indicates you can expect a positive impact on your bid management process.

2. Common Praise Points

Users consistently love the time savings.

Customers repeatedly highlight how EasyPQQ significantly cuts down proposal and bid preparation time. From the reviews I analyzed, the AI bid writing assistant saves substantial effort, often quoted as saving 30-45% of bid writing time and increasing submission capacity.

This means you can streamline your bid process and submit more, higher-quality proposals.

3. Frequent Complaints

Web-based dependency causes frustration.

Some users point out that EasyPQQ being entirely web-based can be a disadvantage, especially with poor internet connections. What stands out in customer feedback is how offline access limitations hinder remote work efficiency, making it difficult to recall previous answers or develop proposals without a strong connection.

This suggests you should consider your team’s internet access reliability before committing.

Overall, EasyPQQ reviews show strong satisfaction with practical considerations regarding web dependency.

Best EasyPQQ Alternatives

Considering your bid and proposal software choices?

The best EasyPQQ alternatives include several strong options, each better suited for different business situations and priorities regarding document automation and bid management.

1. PandaDoc

Need broader document automation beyond just bids?

PandaDoc excels if your primary need is a comprehensive document automation platform that includes e-signatures, contract management, and general sales collateral. From my competitive analysis, PandaDoc offers broader document automation capabilities for a wider range of business documents beyond just competitive bids.

Choose PandaDoc if you have a smaller team or individual users focused on diverse document needs and e-signatures.

2. Responsive

Dealing with a very high volume of RFP responses?

Responsive (formerly RFPIO) might be preferred if your organization’s core focus is managing a constant stream of RFP responses with advanced AI-powered content management. Alternative-wise, Responsive excels in dedicated RFP response automation, particularly for complex security questionnaires and similar documents.

Consider this alternative when extensive, specialized RFP management is your organization’s highest priority.

3. Proposify

Prioritizing highly visual and branded sales proposals?

Proposify is a better fit if creating visually appealing, branded sales proposals with robust design tools is your priority. What I found comparing options is that Proposify focuses on design and visual proposal aesthetics more than EasyPQQ’s strong bid-specific AI features.

Choose Proposify when your sales process benefits most from polished, customizable visual proposals.

4. Qwilr

Want interactive proposals with real-time client engagement analytics?

Qwilr is ideal if your sales process thrives on highly interactive, web-based proposals and you need deep analytics on client engagement. From my analysis, Qwilr focuses on dynamic, trackable web proposals to understand client interaction, offering a different approach than EasyPQQ’s formal bid marking.

This alternative is for you if understanding client engagement with your proposals is as critical as content generation.

The best EasyPQQ alternatives depend on your specific business requirements and strategic priorities rather than just feature lists.

EasyPQQ Setup

What does EasyPQQ implementation really involve?

Understanding the EasyPQQ setup is crucial for prospective users. This EasyPQQ review will help you set realistic expectations for deployment, ensuring you’re prepared for what’s ahead.

1. Setup Complexity & Timeline

Is EasyPQQ setup easy?

EasyPQQ aims for a straightforward setup with guided onboarding, designed for quick integration and ease of use. From my implementation analysis, most businesses will find the initial deployment relatively fast, with formal training sessions lasting 4-5 hours.

You’ll want to plan for the training schedule and initial content migration to maximize your team’s immediate productivity.

2. Technical Requirements & Integration

Are there technical hurdles to overcome?

EasyPQQ is a cloud-based, web-only platform, requiring minimal technical setup beyond a stable internet connection. What I found about deployment is that it avoids complex hardware or server installations, simplifying IT requirements for your team.

Prepare for internet dependency, as offline access isn’t supported, which could impact users in low-connectivity areas.

3. Training & Change Management

How will your team adapt to EasyPQQ?

User adoption is generally high due to EasyPQQ’s intuitive design and the practical, on-site training provided. From my analysis, the familiar interface contributes to a smooth learning curve, minimizing resistance to the new bid writing process.

Invest in thorough user training and leverage the provided User Guide Manual to ensure your team maximizes the software’s benefits.

4. Support & Success Factors

What support can you expect during setup?

EasyPQQ offers UK-based support, with consultants available to guide you through the bid writing process. From my implementation analysis, responsive vendor support is a key success factor, alleviating concerns and ensuring a smooth transition.

Focus on leveraging their expertise and understanding the bid writing process to optimize your implementation and long-term success.

Overall, the EasyPQQ setup is designed for simplicity and rapid adoption, making it a viable option for businesses prioritizing efficiency in bid management.

Bottom Line

Is EasyPQQ the right choice for your bids?

This EasyPQQ review provides a detailed look at who this software best serves, its strengths, limitations, and a final recommendation to guide your procurement software decision.

1. Who This Works Best For

Businesses that regularly manage complex bids.

EasyPQQ is ideal for procurement teams, bid managers, and sales teams in companies handling a high volume of PQQs, RFPs, and ITTs. What I found about target users is that organizations striving for bid efficiency and quality will find this system particularly beneficial, especially those in construction, utilities, and professional services.

You’ll succeed if your current bid process is time-consuming and prone to inconsistencies due to manual content management and version control issues.

2. Overall Strengths

AI-powered content creation truly stands out.

The software excels with its AI Bid Writing Assistant, which automates content generation, and its robust knowledge management system for centralizing bid data. From my comprehensive analysis, the AI Bid Marking feature offers unique strategic insights into bid strength, a critical advantage for improving win rates and submission quality.

These strengths translate into significant time savings and improved bid quality, directly boosting your business’s success in competitive tendering.

3. Key Limitations

Web-based dependency can be a concern.

A primary drawback is its reliance on internet connectivity, which can hinder work for remote users or those with unstable connections. Based on this review, offline access to previous answers is impossible without an internet connection, potentially disrupting bid development when you need it most.

I consider this a manageable trade-off for most businesses, but it is a critical consideration if your team frequently works offline.

4. Final Recommendation

EasyPQQ is highly recommended for bid-heavy businesses.

You should choose this software if your business prioritizes streamlining bid management, enhancing content quality, and leveraging AI for competitive advantage. From my analysis, your team will find strong value in its automation and centralized knowledge, particularly for high-volume tender submissions across diverse industries.

My confidence level is high that EasyPQQ can significantly improve your bid success rates and operational efficiency.

This EasyPQQ review showcases strong potential for businesses aiming for bid excellence, highlighting its robust features while addressing its core limitation.