ExhibitDay Review: Overview, Features, Pricing & Alternatives in 2025

Trade show chaos wearing you down?

If you’re handling multiple events, juggling spreadsheets, emails, and last-minute travel details gets old fast—especially when your reputation is on the line.

What I keep seeing is, all that scattered planning causes missed details—like forgotten shipments or lost track of budgets—and it makes your daily work more stressful than it should be.

ExhibitDay turns this experience around by bringing everything—event tasks, team collaboration, asset tracking, budgeting, and integrations—into one clear, centralized platform instead of dozens of disconnected tools. Their focus on ease of use and practical event ROI analytics really stands out once you start digging in.

In this review, I’ll show you how you can finally manage every trade show detail with confidence and avoid the pitfalls that drain your time and energy.

You’ll see in this ExhibitDay review how I break down core features, pricing, standout benefits, and direct alternatives—for what you actually need in your evaluation.

You’ll walk away with the true strengths (and any gaps) of ExhibitDay, so you can pick the features you need to actually streamline your trade show workflow.

Let’s dive into the analysis.

ExhibitDay Overview

ExhibitDay provides a dedicated B2B software platform for trade show planning. I learned they officially launched in 2019 with a mission to streamline event project management for exhibitors.

What really impressed me is their laser focus on small to medium-sized trade show teams. They don’t try to be an all-in-one platform for massive conferences, but instead replace the chaotic spreadsheets and emails you probably use.

Their 2023 REST API release was a key update, expanding integration possibilities. We’ll explore its real-world impact for your marketing team through this ExhibitDay review.

Unlike platforms like Cvent that can feel overwhelming, ExhibitDay is purpose-built for exhibitor project management. This makes it feel like it was designed by people who understand the pain points of coordinating trade show logistics.

They work with a wide range of organizations, from agile startups to established enterprises, who need a better way to manage 10 to 100 trade shows annually.

I found their strategy centers on practical simplicity and helping you track tangible results, a focus that has won them industry awards. The platform is designed to prove ROI on your event budget.

Let’s dive into their feature set.

ExhibitDay Features

Struggling to manage all your trade show details?

ExhibitDay features are designed to centralize your event planning, bringing clarity and control to what can often be a chaotic process. Here are the five main ExhibitDay features that streamline trade show management.

1. Trade Show Planning and Management

Tired of juggling spreadsheets for every event?

Scattered event information across various documents can lead to missed details and logistical headaches. This often results in a disorganized planning process.

ExhibitDay provides a single, centralized hub to plan and track unlimited events, from travel to logistics. From my testing, the ability to consolidate all event data is incredibly powerful, keeping everything from booth details to shipment tracking in one spot. This feature helps eliminate the need for disparate documents.

This means you can easily see all critical event details at a glance, bringing peace of mind to your planning.

2. Event Team Collaboration and Project Management

Is team communication slowing down your event prep?

Lack of clear task assignments and progress tracking can leave your event team out of sync. This often leads to duplication of effort or missed deadlines.

ExhibitDay offers robust tools for assigning tasks and monitoring team progress with automatic notifications for updates. Here’s what I found: the Task Board provides a clear overview of all assigned items, ensuring everyone stays on track across multiple events. This feature promotes efficient coordination.

So, your team gets instant updates, which means smoother workflows and fewer last-minute rushes before big events.

3. Trade Show Asset Management

Worried about forgetting crucial booth equipment?

Mismanaging physical assets like displays or marketing collateral can lead to embarrassing on-site issues. This often means scrambling to find missing items.

This feature lets you track and reserve assets, from booths to swag, with low-inventory alerts. What I love about this approach is how you can assign specific assets to each event, preventing double-bookings and ensuring everything is where it needs to be. This helps avoid costly omissions.

This means you can arrive at every trade show fully prepared, avoiding unexpected equipment shortages.

4. Budgeting, Engagement Analytics, and ROI

Can you truly measure your event’s success?

It’s tough to justify trade show spending without clear insights into actual costs and returns. This often leaves you guessing about an event’s value.

ExhibitDay allows you to draft budgets, track expenses, and measure ROI by tracking leads and impressions. This is where ExhibitDay shines: its comprehensive analytics help you compare planned vs. actual costs and assess key performance indicators. This feature provides data-driven insights.

This means you can make smarter decisions about future events, confidently proving their value to your organization.

5. Customization and Integrations

Is your event software too rigid for your needs?

Generic software often lacks the flexibility to capture unique data points specific to your business. This limits your ability to track truly relevant information.

ExhibitDay offers customization options for event forms and fields, letting you tailor data capture. From my testing, the API and Zapier integrations provide incredible flexibility, connecting with thousands of other apps for automated workflows. This feature helps you capture exactly what you need.

This means you can mold the platform to your exact requirements and automate repetitive tasks, saving valuable time.

You’ll appreciate how all these ExhibitDay features work together to create a cohesive event management platform, eliminating the need for fragmented tools.

ExhibitDay Pricing

Worried about unexpected software costs?

ExhibitDay pricing offers a transparent, tiered structure, making it easy for you to find a plan that fits your event management needs and budget.

Plan	Price & Features
Free/Lite	Totally free, forever • 3 user limit • 1 asset limit • Core planning features • No credit card required
Professional	$75/month (from $33.33/month billed yearly) • Up to 10 users • Permissions & access control • Budget tracking • 1 asset limit
Premium	Custom pricing – contact sales • Unlimited users • ROI & engagement analytics • Unlimited asset management • Team collaboration tools
Enterprise	Custom pricing – contact sales • All Premium features • Charge expenses to Cost Centers • API/Integration access • Customization by ExhibitDay dev

1. Value Assessment

Great value for your money.

From my cost analysis, what impressed me is ExhibitDay’s transparent tiered pricing, especially with a solid free plan. For smaller teams, the Professional plan offers a significant jump in features without a huge cost, as the per-user cost breaks down favorably. You get essential tracking and collaboration without overspending.

This means your budget gets a clear return on investment, with predictable costs as your event needs evolve.

2. Trial/Demo Options

Try before you buy.

ExhibitDay offers a free plan that is “totally free, forever,” allowing you to thoroughly test core features without any commitment. What I found valuable is how this free tier lets you experience the platform with no time limits, helping you validate if it meets your basic event planning needs.

This lets you evaluate the software effectively before investing in a paid subscription, ensuring a smart budget decision.

3. Plan Comparison

Choose the best fit for you.

The Free plan is perfect for individuals or very small teams, but the Professional plan quickly becomes essential for growing teams needing budget tracking. What stands out is how Premium offers unlimited users and assets, crucial for larger, collaborative event teams requiring deeper analytics and advanced tools.

This tiered approach helps you match pricing to actual usage requirements, ensuring your money is well spent.

My Take: ExhibitDay’s pricing strategy is highly accessible and scalable, making it an excellent choice for businesses from startups to mid-sized enterprises looking for transparent event management costs.

The overall ExhibitDay pricing reflects transparent, scalable value for your event management needs.

ExhibitDay Reviews

What do real customers actually think?

This ExhibitDay reviews section analyzes real user feedback from platforms like Capterra to give you balanced insights into what customers truly think about the software. You’ll find out what actual users experience.

1. Overall User Satisfaction

Users seem consistently impressed.

From my review analysis, ExhibitDay maintains overwhelmingly positive ratings, often achieving “Best Ease of Use” awards. What I found in user feedback is how satisfied users are with its intuitive design and ability to simplify complex event tasks, reflecting strong overall approval.

This suggests you can expect a highly user-friendly experience right from the start.

2. Common Praise Points

The ease of use wins users over.

Users consistently highlight ExhibitDay’s intuitive interface and its capacity to centralize all event information in one place. Review-wise, I saw frequent mentions of how having “everything in one place” simplifies workflows, eliminating the need for disparate spreadsheets and notes.

This means your team can easily collaborate and access critical data, improving efficiency.

3. Frequent Complaints

Specific complaints are less common.

While ExhibitDay generally receives very positive feedback, detailed complaints are less frequently found in public reviews. From my review analysis, most users find the tool highly functional, aligning with its stated purpose to streamline event management without major reported flaws.

This indicates that while minor issues may arise, they are generally not deal-breakers.

The overall ExhibitDay reviews reflect a strong pattern of high user satisfaction and practical effectiveness for event management teams.

Best ExhibitDay Alternatives

So many event tools, which one is right?

The best ExhibitDay alternatives include several strong options, each better suited for different event types, organizational sizes, and specific feature priorities you might have.

1. Cvent Event Marketing & Management

Managing a high volume of diverse event types?

Cvent is generally an alternative for larger enterprises and those managing a broad portfolio of events, including virtual and hybrid. From my competitive analysis, Cvent offers more robust marketing and attendee engagement tools, though it often comes with a higher price point and more complex setup than ExhibitDay.

Choose Cvent when you need an all-in-one, enterprise-grade solution for diverse, large-scale event portfolios.

2. Whova

Prioritizing attendee engagement and networking?

Whova excels with its award-winning mobile event app, focusing heavily on enhancing the attendee experience and facilitating networking during events. What I found comparing options is that Whova provides superior in-event attendee interaction features, making it a great alternative if your focus is beyond just trade show planning.

Consider Whova when improving attendee networking and mobile engagement is your top priority for the event.

3. monday Work Management

Need ultimate flexibility for various projects?

monday.com isn’t a direct event management platform but a versatile work management tool that you can adapt for event planning. Alternative-wise, monday.com offers unparalleled customization for workflows if your team prefers a highly adaptable project management system they can configure.

Choose monday.com if you need a flexible project management tool your team already uses for broader business tasks.

4. Eventbrite

Primarily focused on ticketing and public event promotion?

Eventbrite is a widely recognized platform for event creation, promotion, and especially ticketing, making it ideal for public events. From my analysis, Eventbrite simplifies event registration and ticketing remarkably, making it a straightforward alternative if your main concern is getting people to register and pay easily.

Choose Eventbrite if your primary need is public event ticketing and a widely recognized platform for attendees.

Ultimately, the best ExhibitDay alternatives depend on your specific event focus and organizational scale, not just feature lists.

ExhibitDay Setup

Concerned about complicated software setup and training?

Implementing ExhibitDay is generally straightforward, aligning with its “ease of use” design philosophy. This ExhibitDay review section explores the practicalities of its deployment process.

1. Setup Complexity & Timeline

Getting started is remarkably simple.

ExhibitDay is cloud-based, requiring no complex software installation, allowing immediate access, especially with the free/Lite tier. From my implementation analysis, the intuitive design significantly reduces setup time, enabling quick initial deployment for most businesses without extensive technical expertise.

You’ll quickly get productive with minimal project planning, making it ideal for teams needing fast solutions.

2. Technical Requirements & Integration

Minimal technical hurdles for most users.

Your team primarily needs an internet connection and a compatible web browser, as ExhibitDay is a web-based SaaS solution. What I found about deployment is that it integrates with over 7,000 apps via Zapier and its API, meaning it likely connects with your existing systems, reducing technical overhauls.

Prepare for basic network connectivity and integration mapping, but avoid major infrastructure investments or specialized hardware.

3. Training & Change Management

User adoption should be smooth and natural.

The platform’s user-friendly interface and “remarkably simple and well-organized” design suggest a minimal learning curve for your team. From my analysis, ExhibitDay’s intuitive nature reduces the need for extensive training, helping your team quickly get up to speed with new workflows.

Expect quick adoption as the system replaces fragmented planning methods with a centralized, easy-to-understand solution.

4. Support & Success Factors

Excellent vendor support helps ensure smooth implementation.

ExhibitDay has received awards for “Best Customer Support” with users praising their “helpful, professional, and incredibly responsive assistance.” What I found about deployment is that their responsive support helps overcome any setup issues quickly, contributing significantly to a positive initial experience.

Plan to leverage their support channels if questions arise, as their assistance is a critical factor for a successful implementation.

Overall, ExhibitDay setup is generally straightforward, emphasizing ease of use and rapid adoption for streamlining your event management processes.

Bottom Line

Is ExhibitDay the right fit for your events?

This ExhibitDay review offers a clear recommendation by analyzing its strengths, limitations, and ideal user profiles to help you make an informed decision for your business.

1. Who This Works Best For

Trade show managers craving organized efficiency.

ExhibitDay is ideal for event planners, marketing managers, and exhibit coordinators in businesses attending 10-100 trade shows annually. From my user analysis, small to medium-sized trade show teams will find its dedicated features for budgeting, logistics, and ROI tracking invaluable.

You’ll see significant success if your current trade show planning is fragmented across spreadsheets and emails.

2. Overall Strengths

User-friendliness truly sets it apart.

The software excels with its intuitive interface, centralized information hub, and robust budgeting/ROI features tailored for trade shows. From my comprehensive analysis, its ability to unify planning saves significant time and reduces errors, making it a “game changer” for many users.

These strengths mean your team can focus more on executing successful events and less on administrative headaches.

3. Key Limitations

Focused scope might not fit all event types.

While excellent for trade shows, ExhibitDay may fall short if your organization needs broad event management for large conferences with complex registration or virtual event features. Based on this review, it’s less suited for multi-faceted event needs beyond exhibition coordination, where more comprehensive platforms excel.

I find these limitations manageable if your primary focus remains on optimizing your trade show participation efforts.

4. Final Recommendation

ExhibitDay earns a strong, targeted recommendation.

You should choose this software if your core need is to streamline and centralize trade show planning, asset management, and budget tracking. From my analysis, this solution empowers dedicated trade show teams to move beyond manual processes and gain better visibility into event ROI.

My confidence in this recommendation is high for any business prioritizing effective trade show participation.

This ExhibitDay review confidently concludes that it provides significant value for its target audience, making trade show planning more efficient and effective for your business.