Knowify Reviews, Pricing, Features & Alternatives in 2026
Knowify is a comprehensive construction management software designed to help specialty contractors and remodelers manage bidding, tracking, and invoicing while integrating directly with QuickBooks for seamless financial oversight.
Knowify gives you total control over your construction business by bridging the gap between the field and the office. You can move away from messy spreadsheets and manage your entire project lifecycle—from initial lead and professional bidding to real-time job costing and final invoicing—all within a single, streamlined interface.
The platform is specifically built for specialty contractors like electricians, plumbers, and HVAC professionals who need to see exactly where their money is going. By syncing your project data directly with QuickBooks, you eliminate double entry and ensure your books are always accurate. You can track labor hours via a mobile app, manage change orders instantly, and view real-time profitability for every job you take on.
Screenshots & Interface
Key Features
Stop guessing your profit margins and start tracking them in real-time. Knowify provides the specific tools you need to handle the complexities of construction workflows without the manual paperwork.
Professional Bidding
Create and send professional, digital proposals to your clients and track when they are viewed or signed electronically.
Real-Time Job Costing
Track labor, materials, and subcontractor costs against your budget as they happen to ensure every project stays profitable.
Mobile Time Tracking
Enable your field crews to clock in and out from their smartphones so you get accurate labor data instantly.
Change Order Management
Document and approve project changes on the fly to ensure you get paid for every extra hour and material used.
Progress Invoicing
Generate AIA-style or standard invoices based on project completion percentages and send them directly to your customers.
Purchasing and Inventory
Create purchase orders and track material deliveries to keep your jobs moving forward without unexpected delays.
Scheduling and Dispatch
View your entire team's schedule on a visual calendar and dispatch crews to job sites with all the info they need.
QuickBooks Integration
Sync your invoices, expenses, and payroll data automatically to keep your accounting software perfectly up to date.
Integrations
QuickBooks Online
QuickBooks Desktop
Zapier
Square
PaySimple
CompanyCam
Gusto
Pricing Plans
Knowify offers tiered subscription plans tailored to the size of your crew and the complexity of your projects. You can start with a 14-day free trial to explore the features before committing to a paid plan. Pricing is transparent and scales as your business grows, with options for small teams and larger enterprises.
Based on feedback from trade contractors using the platform daily, here is what you can expect when implementing Knowify into your workflow:
Pros
Deepest QuickBooks integration available for contractors
Accurate real-time tracking of project profitability
Professional looking proposals help win more bids
Mobile app simplifies field-to-office communication
Excellent customer support during the onboarding process
Cons
Initial setup requires significant time investment
Mobile app interface can be slightly clunky
Steep learning curve for non-technical users
Who Should Use Knowify?
Perfect for small to mid-sized specialty contractors (5-50 employees) who use QuickBooks and need better visibility into their job costs.
Best for Company Sizes
small-business
mid-market
Popular Industries
construction
Our Verdict
Knowify is a top-tier choice if you are a specialty contractor struggling to track project costs and manage paperwork. Its seamless integration with QuickBooks is its biggest strength, ensuring your project management and accounting stay perfectly in sync without manual data entry.
While the initial setup takes effort and the price point is higher than basic tools, the visibility you gain into your profit margins makes it a worthwhile investment. Highly recommended for trade businesses ready to professionalize their bidding and financial tracking.
Ready to Try Knowify?
Start your 14-day free trial today—no credit card required. See why over 0 teams trust Knowify