TeamUp Reviews, Pricing, Features & Alternatives in 2026
TeamUp is a flexible online calendar software designed for groups to simplify scheduling, manage shared resources, and coordinate events across multiple users and locations with ease.
TeamUp provides a highly flexible way for you to manage shared schedules without the complexity of traditional personal calendars. You can create a central hub where team members view schedules, book resources, and coordinate tasks in real-time. It eliminates the need for messy spreadsheets or constant back-and-forth emails by giving everyone a single, live version of the truth that works across all your devices.
You can organize your calendar into color-coded sub-calendars for different people, rooms, or projects, and control exactly what each person can see or edit. Whether you are managing a small medical clinic, a university department, or a global field team, the platform adapts to your specific workflow. It scales easily from simple personal use to complex organizational needs with various permission levels and integration options.
Screenshots & Interface
Dashboard View
Main dashboard with project overview
Kanban Board
Kanban-style task management
Timeline View
Gantt chart timeline view
Automations
Workflow automation builder
Key Features
Stop struggling with rigid calendar tools that don't fit your team's unique needs. TeamUp gives you a customizable environment where you can visualize your entire operation and keep everyone synchronized effortlessly.
Color-Coded Sub-Calendars
Organize your team, resources, or locations into distinct sub-calendars that you can toggle on or off instantly.
Custom Access Permissions
Control exactly what your users can see or change with nine different levels of granular access rights.
Custom Data Fields
Add specific details to your events like checkboxes, numerical values, or choice menus to capture the data you need.
Shareable Calendar Links
Provide secure access to your schedule via unique URLs without requiring every user to create an account.
Resource Scheduling
Prevent double-bookings by assigning specific equipment or rooms to events and tracking their availability in real-time.
Mobile App Sync
Keep your entire team updated on the go with native iOS and Android apps that sync automatically.
Integrations
Slack
Microsoft Teams
Zapier
Google Calendar
Microsoft Outlook
Apple Calendar
Trello
Dropbox
Pricing Plans
TeamUp offers a generous free tier for small groups and personal projects. You can start with basic scheduling at no cost and upgrade as your team grows or your needs become more complex. Paid plans start at $10 per month, providing more sub-calendars and advanced features like custom fields and password protection.
Based on feedback from teams managing complex schedules, here is what you can expect when using TeamUp for your organization:
Pros
Extremely easy to set up and use immediately
Granular permission levels offer excellent security control
Unique link-based access simplifies user management
Visual organization makes complex schedules easy to read
Reliable syncing across web and mobile platforms
Cons
User interface feels slightly dated compared to modern apps
Limited advanced automation compared to project management tools
Notification settings can be complex to configure initially
Who Should Use TeamUp?
Perfect for managers and team leads who need to coordinate shared resources, staff shifts, or group events across multiple departments.
Best for Company Sizes
small-business
mid-market
enterprise
Popular Industries
education
healthcare
non-profit
Our Verdict
TeamUp is a top-tier choice if you need a shared calendar that is more powerful than Google Calendar but less rigid than heavy project management software. You will find the link-based access system incredibly helpful for managing large groups without the administrative headache of managing individual accounts.
While the interface is functional rather than flashy, the flexibility it offers for resource tracking and permission management is hard to beat. Highly recommended for schools, medical practices, and any organization that needs to visualize multiple moving parts on a single timeline.
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