WaiverFile Reviews, Pricing, Features & Alternatives in 2026
WaiverFile is a specialized online waiver software that helps you collect, track, and manage digital liability release forms from any device to streamline your check-in process and improve compliance.
WaiverFile is a dedicated digital waiver management system designed to replace paper liability forms with a secure, searchable online database. You can create custom waivers using a simple builder, allowing your customers to sign from their own smartphones, tablets, or dedicated on-site kiosks. This eliminates the need for physical storage and manual data entry, ensuring your records are always organized and easy to retrieve during audits or legal inquiries.
The platform is built for businesses that handle high volumes of participants, such as trampoline parks, gyms, and tour operators. You can track exactly who has signed in real-time, sync participant data with your email marketing tools, and even collect payments during the signing process. By moving your waivers online, you reduce front-desk congestion and provide a more professional, modern experience for your guests.
Screenshots & Interface
Dashboard View
Main dashboard with project overview
Kanban Board
Kanban-style task management
Timeline View
Gantt chart timeline view
Automations
Workflow automation builder
Key Features
Stop chasing paper forms and start managing your liability risk digitally. WaiverFile provides the tools you need to automate your entire waiver process from initial signing to long-term secure storage.
Custom Waiver Builder
Create your own digital forms with custom fields, checkboxes, and formatting to match your specific legal requirements.
Offline Signing Mode
Collect signatures even without an internet connection using the mobile app, then sync your data once you're back online.
Photo Capture
Take photos of participants or their identification during the signing process to add an extra layer of identity verification.
Group Management
Organize signers into specific events or groups so you can quickly verify everyone in a party has signed.
Automated Email Sync
Automatically send participant contact information to your marketing platforms to grow your mailing list without manual effort.
Check-in Dashboard
Monitor your daily flow with a real-time dashboard that shows you exactly who has completed their paperwork.
Integrations
Mailchimp
Constant Contact
Zapier
QuickBooks
Google Drive
Dropbox
Pricing Plans
WaiverFile offers flexible plans based on the volume of waivers you collect each year. You can start with a 30-day free trial to test all features before committing. Paid plans start at $15 per month, providing a scalable solution that grows alongside your business volume and participant count.
Based on feedback from business owners and event coordinators, here is how WaiverFile performs in real-world high-traffic environments:
Pros
Intuitive interface makes it easy for customers to sign
Offline mode is highly reliable for remote events
Excellent customer support with fast response times
Simple setup process gets you running in minutes
Cons
Pricing can scale quickly for very high volumes
Advanced customization requires some initial learning
Limited native integrations compared to larger platforms
Who Should Use WaiverFile?
Perfect for activity-based businesses like gyms, salons, and tour operators who need a reliable way to collect and store liability waivers.
Best for Company Sizes
small-business
mid-market
Popular Industries
fitness
entertainment
travel
Our Verdict
WaiverFile is a solid choice if you need a dependable, no-nonsense way to move your liability forms online. The 30-day trial gives you plenty of time to set up your kiosks and see how the workflow fits your daily operations.
While the per-waiver cost can add up for massive enterprises, the ease of use and offline capabilities make it a top contender for local businesses and event organizers. Highly recommended if you want to eliminate paperwork and speed up your customer check-in process.
Ready to Try WaiverFile?
Start your 30-day free trial today—no credit card required. See why over 0 teams trust WaiverFile