Still buried in research paperwork?
Manually transcribing notes into spreadsheets is slow and invites costly errors that can compromise your entire study.
This outdated process puts your data quality at risk and increases the compliance headaches you simply don’t have time for.
In fact, research from Teamscope App shows most clinicians still use pen-and-paper, leading to hours of weekly transcription. This directly impacts your study’s efficiency and timeline.
The right software can streamline your entire data collection process, ensuring accuracy and security from the very start of your research project.
In this guide, I’ll help you navigate the options. We will review the best electronic data capture software to help you fast-track your trials and improve data integrity.
You’ll discover tools that reduce errors, automate validation, and simplify compliance, so you can focus on making a real research impact.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Studypages → | Clinical trials & patient registries | |
| 2 | Castor → | Scalable studies & decentralized trials | |
| 3 | Greenlight Guru → | MedTech clinical trials | |
| 4 | REDCap → | Large research orgs & multi-site studies | |
| 5 | Medrio → | Clinical trials & workflow optimization |
1. Studypages
Struggling with fragmented research data collection?
Studypages Data offers seamless web and mobile data collection, designed to simplify your research.
This means you can reduce errors, ensure compliance, and improve data completion, eliminating the common time-drain of paper forms.
It’s time to streamline your research.
Studypages Data provides intelligent workflows that automate processes, allowing researchers to spend less time managing data and more time engaging with participants. This powerful web and mobile app helps you easily collect research data, keep it secure, and instantly analyze it. You can capture data securely even while offline, perfect for field research or clinical trials.
Additionally, features like scheduled reminders and a robust team management system with granular permissions help improve data completion rates and ensure your team is always on the same page. The intuitive form builder allows you to create forms in minutes, supporting various field types and branching logic for precise data capture.
Key features:
- Intuitive Form Builder: Build custom forms quickly with diverse field types and branching logic for targeted data collection.
- Offline Data Capture: Securely collect critical research data from any location, even without an internet connection.
- Automated Reminders & Compliance: Utilize scheduled reminders to boost data completion and ensure compliance with GDPR, HIPAA, and 21 CFR Part 11.
Studypages features, pricing, & alternatives →
Verdict: Studypages Data is ideal if you’re looking for the best electronic data capture software that simplifies complex research workflows. Its focus on mobile and offline capabilities, combined with strong compliance features, makes it perfect for clinical trials and patient registries, helping your team achieve demonstrably better data accuracy.
2. Castor
Fragmented data collection slowing your research down?
I’ve found Castor’s platform helps you create seamless patient experiences and streamlines your data management. This means you can maximize productivity by integrating data from multiple sources.
This comprehensive approach addresses the pain point of disparate systems, ensuring your research teams can capture, process, and integrate data effortlessly, which is crucial for data quality.
Here’s how to simplify your workflows.
Castor’s eClinical solutions help accelerate breakthroughs from traditional clinical trials to real-world evidence studies. You can build, manage, and adapt your research effortlessly with a powerful, scalable platform.
This enables you to capture and manage patient data on a centralized, electronic platform, which is a significant upgrade from cumbersome paper surveys. You gain efficiency, visibility, and data quality across the entire trial lifecycle, saving valuable time.
Additionally, Castor offers eConsent for remote recruitment and screening, alongside robust support for decentralized and hybrid trials with its API. This flexible system helps ensure your study is successful and compliant with standards like 21 CFR part 11, ICH e6 GCP, GDPR, and HIPAA.
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Streamline your research for real-world impact.
Key features:
- Electronic Data Capture (EDC): Captures, processes, and integrates data from various sources on a compliant system, maximizing productivity and ensuring data quality for your research.
- eCOA / ePRO: Centralizes patient-reported outcomes, eliminating paper surveys and enabling seamless electronic data collection and management for improved efficiency.
- Decentralized/Hybrid Clinical Trials: Supports remote recruitment and patient engagement, allowing for flexible and adaptable trial designs with integrated eConsent, ePRO, and API capabilities.
Castor features, pricing, & alternatives →
Verdict: If you’re seeking to replace fragmented data collection methods, Castor offers a robust, compliant solution. Its user-friendly interface for sites and investigators, coupled with features like integrated eConsent and support for decentralized trials, makes it a strong contender for the best electronic data capture software, allowing you to cut study build time by 63%.
3. Greenlight Guru
Struggling with fragmented research data collection?
You know the pain of paper or basic spreadsheets, leading to compliance headaches and data quality issues. This means Greenlight Guru Clinical can help.
Their specialized electronic data capture (EDC) software is designed for MedTech clinical trials, directly addressing your needs for robust data management.
Here’s how to achieve clinical data excellence.
Greenlight Guru Clinical offers data collection and management specifically for your MedTech clinical trials. This gives you the tailored tools necessary to reduce errors and accelerate your research.
You can streamline your workflows with electronic data capture (EDC), manage electronic patient reported outcomes (ePRO), and handle ad-hoc data collection for cases. Additionally, their post-market surveys and product add-ons mean you have a comprehensive solution for managing clinical data throughout your entire process, from pre-market to post-market.
This comprehensive approach ensures you can easily migrate from paper-based systems, become audit-ready, and prepare for regulatory submissions. The result is better data accuracy and increased trial efficiency for your organization.
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Key features:
- Electronic Data Capture (EDC): Streamlines data collection specifically for MedTech clinical trials, ensuring accuracy and compliance in your research.
- Electronic Patient Reported Outcomes (ePRO): Enables direct patient input, enhancing the depth and breadth of your clinical trial data collection.
- Ad-Hoc Data Collection (Cases) & Post-Market Surveys: Provides flexible tools for diverse data needs, from specific case studies to ongoing post-market surveillance.
Greenlight Guru features, pricing, & alternatives →
Verdict: If you’re seeking the best electronic data capture software for medical device clinical trials, Greenlight Guru Clinical is an excellent choice. With support for over 500 medical device studies worldwide, its specialized features like EDC, ePRO, and post-market surveys directly address your need for robust data accuracy and compliance.
4. REDCap
Struggling with fragmented research data collection?
REDCap offers a secure web application for building and managing online surveys and databases, specifically designed for research. This means you can centralize your data.
It helps you collect virtually any type of data in any environment, ensuring compliance with standards like HIPAA and GDPR, crucial for sensitive research. The result is simplified data management.
Transitioning to your solution.
REDCap directly addresses the pain points of data quality and compliance. You can create custom surveys and set up longitudinal forms, streamlining your data capture process.
Furthermore, it supports both online and offline data collection through its mobile app, preventing disruptions even without internet access. This capability ensures continuous data flow. Additionally, REDCap integrates with common statistics packages for data export, and its extensive consortium support network simplifies adoption and provides proven reliability since 2004. You can also manage your operational workflows effectively.
This ensures data accuracy and regulatory adherence.
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Key features:
- Secure data collection: Provides a secure web application for building and managing surveys and databases, ensuring compliance with standards like HIPAA and GDPR for sensitive research data.
- Online and offline capabilities: Features a mobile application that supports data collection even without an internet connection, ensuring continuous research operations and data integrity.
- Scalable and reliable: Proven reliable since 2004, used in 161 countries, and supports 2.3 million projects, making it a robust and trusted solution for multi-site studies and large user bases.
REDCap features, pricing, & alternatives →
Verdict: For research organizations seeking a secure, scalable, and compliant system, REDCap stands out as a strong contender for the best Electronic Data Capture Software. Its proven reliability since 2004, extensive user base of 3.7 million, and support for over 2.3 million projects underscore its capability to streamline data collection and accelerate research impact.
5. Medrio
Is fragmented data collection slowing your research down?
Medrio’s integrated CDMS/EDC and eCOA/ePRO solutions give you a unified experience to streamline data capture.
This means you can easily monitor progress and understand trends, providing a single solution for comprehensive data management. The result is better data flow.
Here’s how to optimize your clinical trial workflows.
Medrio allows you to configure and adjust workflows for sites and participants without sacrificing speed or quality. You can effectively randomize and manage trial supplies with their robust RTSM solution.
This empowers you to concentrate on the science, not the technology, ensuring your team has real-time access and control of your trial data. Additionally, their eConsent solution helps ensure compliance and manage studies efficiently with robust features like multi-signer support.
Medrio combines intuitive user interfaces with seamless online and offline data capture, enhancing data quality and study efficiency by enabling participants to consent and report outcomes from anywhere, at any time.
This accelerates your research impact.
Key features:
- Unified Data Experience: Integrates CDMS/EDC, eCOA/ePRO, and eConsent solutions into a single platform for seamless data flow and centralized control.
- Optimized Workflow Configuration: Allows you to configure and adjust study workflows to meet site and participant needs, maintaining speed and data quality.
- Anytime, Anywhere Engagement: Enables participants to provide consent and report outcomes remotely or onsite, enhancing data capture and study efficiency.
Medrio features, pricing, & alternatives →
Verdict: Medrio stands out as a best Electronic Data Capture software, offering a unified platform for clinical data management. It combines user-friendly interfaces with comprehensive data capture and workflow optimization, ideal for research organizations seeking to accelerate trials.
6. iCapture
Tired of manual data entry headaches?
iCapture eliminates manual entry and CSV uploads, freeing up your team from tedious tasks. This means faster lead processing and less time spent on administrative cleanup.
You can accelerate leads into your tech stack, avoiding the slow, error-prone process of traditional data collection. This streamlines your workflow and ensures data consistency.
Here’s how iCapture helps.
It enables intelligent lead capture, ensuring you get more from every event. This software focuses on making lead retrieval easy, consistent, and directly connected to your CRM.
You can capture key data points and segment leads, allowing your team to prioritize follow-up and engage with relevance. iCapture integrates with all major CRM and marketing automation systems, ensuring secure, encrypted data transfer. This consistency validates your trade show data and helps you quantify ROI for events.
Additionally, iCapture helps you win more deals by allowing you to target hot leads first. You can prioritize prospects, deliver them instantly to your sales team, and be the first to follow up, ultimately closing deals faster.
Gain powerful event insights.
Key features:
- Eliminates manual entry: Automates lead capture, removing the need for tedious manual data input and CSV uploads.
- Connects to your CRM: Integrates directly with major CRM and marketing automation platforms for immediate data sync.
- Captures conversation details: Allows segmentation and scoring of leads based on critical data points for targeted follow-up.
iCapture features, pricing, & alternatives →
Verdict: iCapture stands out as a leading contender for best electronic data capture software, especially for organizations at trade shows or events. Its ability to eliminate manual entry, integrate with CRMs, and prioritize leads helps organizations like Cradlepoint follow up 7x faster, improving event efficiency and lead quality.
7. OpenClinica
Is fragmented data collection slowing your research down?
OpenClinica offers a robust electronic data capture (EDC) platform designed to streamline your clinical research processes. This means you can harness data effectively and automate workflows.
With its intuitive drag-and-drop interface, you can design complex studies without technical resources. This focus on self-service enablement helps your team avoid reliance on IT and accelerate your study builds.
Ready to enhance your data accuracy and compliance?
OpenClinica helps you achieve better data faster, accelerating trial timelines and controlling costs. You can build studies using smart forms with real-time edit checks, skip logic, and auto-save, simplifying your data entry.
It also integrates EHR-to-EDC eSource, automating outdated processes and reducing site and clinician burden, allowing for earlier data-driven decisions through real-time results. Additionally, its robust reporting dashboards provide actionable, real-time information through an out-of-the-box library and custom report builder, ensuring you always have clear insights. This comprehensive approach ensures compliance and validation for instruments and ICFs, supporting diverse study types including oncology.
This platform bridges the gap between healthcare and research.
Key features:
- Self-service study design: Build complex clinical studies easily using a simple drag-and-drop interface, without needing IT or technical resources.
- EHR-to-EDC integration: Automate source data acquisition directly from electronic health records, reducing manual data entry and improving data accuracy.
- Real-time reporting dashboards: Access actionable insights with out-of-the-box reports and a customizable point-and-click builder for informed decision-making.
OpenClinica features, pricing, & alternatives →
Verdict: OpenClinica stands out as a strong candidate for the best electronic data capture software, particularly for growing health organizations and research institutes. Its focus on self-service study design, EHR-to-EDC integration, and real-time reporting addresses critical pain points in data quality, compliance, and trial efficiency, as evidenced by powering over 15,000 studies.
Conclusion
Tired of manual data entry errors?
I know that switching from paper to digital feels overwhelming. Choosing the right tool from dozens of seemingly similar options only adds to the stress.
According to Credevo, EDC systems eliminate human transcription errors by enabling real-time data entry. This significantly improves trial accuracy, making it a non-negotiable for any credible research project you run.
Here’s what I’d recommend.
From my experience reviewing these tools, Studypages stands out. It directly solves data collection errors and simplifies complex research workflows for your team.
Its offline data capture is a huge plus for field studies. This makes it the best electronic data capture software for maintaining data integrity, no matter where your research takes you.
I suggest you start a free trial of Studypages and see how it streamlines your entire data collection process.
Your research deserves accurate data.
