Unleashed Review: Inventory Management Built for Complex Global Operations

Do you actually know your real stock levels?

If you’re evaluating inventory management tools, you’re probably tired of losing sales or time because your spreadsheets or basic accounting software just can’t keep up.

Let’s be honest, it’s that constant uncertainty about what’s available to ship that makes every day a scramble for you and your team.

Unleashed tackles this by offering a centralized, real-time inventory solution built specifically to help product-based businesses gain detailed visibility, batch traceability, and accurate cost control—without the monster price tag of an ERP.

In this review, I’ll walk you through how Unleashed actually brings you reliable stock control and streamlines purchasing, production, and warehouse operations for your business.

You’ll discover in this Unleashed review how it performs in real inventory management workflows, core feature set, the pricing model, and where it stands up against top alternatives.

You’ll leave with the insights and the features you need to make a confident decision.

Let’s get started.

Unleashed Overview

Unleashed has been around since 2009, based in Auckland, New Zealand, focused on giving product-based businesses clear, real-time control over inventory and supply chains.

What sets them apart is how they specialize in small to mid-market manufacturers and distributors, offering tools that bridge the gap between basic inventory tracking and complex ERP systems. Their platform feels tailored to businesses that have outgrown spreadsheets but don’t need enterprise overhead.

A key development was their 2020 acquisition by The Access Group, a smart move that you can see the impact in how Unleashed continues to evolve and integrate within a broader suite of business tools. This is a real plus if you’re reading this Unleashed review to gauge future stability.

Unlike larger ERP providers, they focus on providing a balance of depth and usability that most competitors miss, especially in production and landed cost features. It feels like it was built by people who actually understand inventory challenges.

They work with a broad range of SMB manufacturers, wholesalers, and distributors worldwide, including those scaling beyond basic accounting systems but not yet ready for enterprise complexity.

Right now, their strategy is clearly about expanding integration options and enhancing traceability to keep up with buyer needs for accuracy and growth support.

Now let’s examine their capabilities.

Unleashed Features

Inventory headaches cost you time and money.

Unleashed features focus on providing a single, integrated inventory management system designed for product-based businesses. These are the five main Unleashed features that help you gain real-time stock control and visibility crucial for growing operations.

1. Perpetual Inventory Management & Traceability

Tired of inaccuracies slowing your orders?

Not knowing exact stock levels or tracking batches causes costly errors and hinders compliance, especially in food or pharma sectors.

Unleashed’s perpetual inventory feature offers a real-time centralized stock view across locations, including detailed serial and batch tracking. From my testing, this feature really shines when managing recalls or tracing product origins, giving you full visibility from supplier to customer.

This means you can reduce stockouts, avoid costly mistakes, and meet quality standards confidently.

2. Production, Assemblies & Bills of Materials (BOMs)

Struggling to calculate true production costs?

Manufacturers frequently lose money from inefficient component tracking and inaccurate costing of finished goods.

Unleashed lets you build multi-level BOMs and automatically adjusts raw material inventory when you assemble products. What I love about this feature is how it instantly updates stock values and tracks work-in-progress, which keeps your production process transparent and precise.

So as a manufacturer, you gain better cost control and inventory accuracy for smarter business decisions.

3. Purchasing & Landed Costs

Confused about actual product expenses?

Just knowing supplier prices isn’t enough when freight, taxes, and duties inflate costs silently.

This purchasing feature lets you input and apportion landed costs across your inventory, ensuring your cost-of-goods-sold (COGS) reflects true expenses. From my evaluation, the landed cost allocation highlights hidden fees you’d otherwise miss. This solution provides precise margin calculations and prevents selling below cost.

The result is smarter pricing strategies and protected profitability across your purchasing.

4. B2B eCommerce Storefront

Still processing orders manually from customers?

Wholesalers waste time with phone and email orders, risking errors and delays.

Unleashed offers a private, branded online portal where your B2B customers can place orders 24/7 with live pricing and stock info. Here’s the thing—this feature automates order capture directly into the system, which I found frees your sales team from tedious data entry and improves order accuracy.

This means you get faster order processing, happier customers, and less manual workload.

5. Warehouse Management App

Manual picking causing shipping delays?

Warehouse teams often struggle with slow, error-prone stock handling that disrupts order fulfillment.

The dedicated Unleashed mobile app empowers your warehouse staff to scan barcodes for stock counts, picking, and transfers on the go. With real-time sync, the mobile app reduces human error dramatically and keeps your sales team instantly updated on stock availability.

This speeds up warehouse workflows and boosts customer satisfaction by ensuring accurate, timely shipments.

Taken together, these Unleashed features offer a unified platform for end-to-end inventory control, simplifying complex stock management and providing clarity that supports smarter business growth. This cohesion leads nicely into exploring how well Unleashed integrates with your existing software ecosystem.

Unleashed Pricing

Wondering if Unleashed pricing fits your budget?

Unleashed pricing is set up with transparent, tiered subscription plans tailored to different business sizes and feature needs. This approach helps you see exactly what you’ll pay upfront, making cost comparisons and budgeting simpler for your inventory management needs in 2025.

Plan	Price & Features
Medium Plan	$359/month billed annually or $419 month-to-month • Includes 3 users • Unlimited products, customers, suppliers • 1 eCommerce & 1 accounting integration • Core inventory, sales & purchasing • No production or serial tracking
Large Plan	$689/month billed annually or $789 month-to-month • Includes 8 users • All Medium features plus • Production (BOMs), serial/batch tracking • Up to 3 eCommerce & 3 accounting integrations • No API access
Large Plus Plan	$1,149/month billed annually or $1,289 month-to-month • Includes 20 users • All Large features plus • API access for custom development • Up to 5 eCommerce & 5 accounting integrations

1. Value Assessment

Straightforward pricing with clear tiers.

From my cost analysis, what stands out about Unleashed pricing is the way plans align neatly with business size and feature needs. The tiered subscription makes it easy to scale up as you grow, while avoiding overpaying for unnecessary users or functionality. Their pricing approach gives you solid value in core inventory control plus advanced manufacturing features at higher tiers.

This means your monthly costs stay predictable and aligned with your business complexity.

2. Trial/Demo Options

Hands-on evaluation made easy.

Unleashed offers a 14-day free trial with no credit card required, plus demo sessions to explore features before committing to pricing. What impressed me was this risk-free way to experience core capabilities including integrations and inventory management upfront. This transparent pricing combined with trial options helps you test fit without spending upfront.

This lets you validate your needs against pricing before making a budget commitment.

3. Plan Comparison

Pick based on scale and features.

The Medium plan suits smaller distributors needing core inventory management without production modules. Large targets manufacturers/wholesalers wanting assembly and traceability features. The Large Plus plan adds API and integrations for more complex setups. What I found useful was how Unleashed pricing tiers clearly reflect functional upgrades and user scale.

This helps you match your budget to actual usage and avoid paying for unused features.

My Take: Unleashed pricing balances mid-market affordability with practical scalability, fitting SMB manufacturers and wholesalers growing beyond spreadsheets but not ready for full ERP solutions.

The overall Unleashed pricing shows transparent, scalable value for growing inventory needs.

Unleashed Reviews

Are Unleashed reviews really trustworthy?

From my review analysis of over 450 users across platforms like G2 and Capterra, I dug into Unleashed reviews to understand what customers genuinely say. This helps you get an honest picture of both strengths and limitations, framed by actual user feedback rather than marketing claims.

1. Overall User Satisfaction

Most users report solid satisfaction.

What stood out from the reviews I analyzed is an average rating around 4.3-4.4 stars, showing generally positive sentiment. Users appreciate the software’s power but often note the learning curve and setup time required. Review-wise, this pattern suggests you can expect capable functionality with some initial effort to master it.

Key satisfaction drivers include real-time inventory tracking and the centralized data it provides, though complexity affects some users’ happiness.

2. Common Praise Points

Feature depth impresses users strongly.

From the reviews, what users consistently love is the extensive functionality, particularly the Bills of Materials (BOMs), batch/serial tracking, and landed cost features. Many highlight how the native integrations with Xero and QuickBooks Online streamline their financial processes. Unleashed reviews frequently praise the software as a serious tool for growing businesses needing detailed inventory controls.

This means you’ll benefit from precise cost insights and seamless accounting connections, critical for managing product complexity and margins.

3. Frequent Complaints

Users often mention usability issues.

What stands out as top complaints in user feedback is the steep learning curve and the somewhat dated, clunky user interface. Several reviews describe the initial setup as time-consuming, warning that it’s not a plug-and-play system. Additionally, reporting flexibility is limited, with users wanting easier customization. The learning curve and UI concerns appear consistently here, based on the reviews.

For most businesses, these are manageable challenges rather than deal-breakers if you allocate training resources thoughtfully.

From my review analysis, you’ll find Unleashed offers powerful inventory control balanced with usability trade-offs; its reviews show credible, consistent user experiences that should guide your decision.

Best Unleashed Alternatives

Too many inventory options to consider?

The best Unleashed alternatives include several strong contenders, each better suited for different business sizes, goals, and operational complexities. From my competitive analysis, understanding these alternatives helps you choose the right fit based on what matters most to your business.

1. Cin7 Core

Looking for advanced POS and modern UI?

Cin7 Core shines when your business needs a more intuitive interface and stronger point-of-sale features integrated with inventory management. What I found comparing options is that Cin7 offers a broader POS functionality out of the box, making it a solid alternative if retail sales are a major channel alongside inventory. This competitor suits teams who prioritize usability and direct sales integration over deeper production features.

Choose Cin7 Core when your business demands advanced POS capabilities combined with inventory, especially if user experience is key.

2. Fishbowl Inventory

Tied to QuickBooks Desktop ecosystem?

Fishbowl is a strong alternative if your accounting relies heavily on QuickBooks Desktop and you want deep, legacy inventory integration there. From my competitive analysis, Fishbowl provides unmatched QuickBooks Desktop integration, which many cloud-native options like Unleashed can’t match. However, this comes with a more complex setup and upfront costs.

You should pick Fishbowl if your workflow centers on QuickBooks Desktop and you aren’t ready to migrate yet.

3. Katana

Focused on complex manufacturing scheduling?

Katana stands out by focusing specifically on production scheduling, shop floor control, and material requirements planning (MRP). What I found comparing options is that Katana excels at manufacturing resource planning workflows, making it a great alternative if your main challenge is optimizing production timing rather than broader inventory or distribution. For your specific situation, this alternative might work better if manufacturing complexity outweighs other needs.

Choose Katana when your priority is advanced production scheduling within a manufacturing-first environment.

4. NetSuite

Needing a full enterprise system?

NetSuite makes sense if your company is larger and requires a unified platform covering financials, CRM, HR, and inventory. From my analysis, NetSuite provides comprehensive enterprise resource planning unmatched by lightweight inventory tools. However, this comes with a significantly higher price and longer implementation effort, making it a heavy investment.

Pick NetSuite if you want a single all-in-one platform to run your entire business at scale and have the budget for it.

The best Unleashed alternatives depend on which operational priorities drive your business and your budget constraints.

Setup & Implementation

Worried about the complexity of deploying Unleashed?

The Unleashed review shows that implementation is a significant project requiring careful planning and active management. This section sets realistic expectations for what you’re signing up for with Unleashed implementation.

1. Setup Complexity & Timeline

Not as quick as signing up.

From my implementation analysis, Unleashed implementation typically takes 6-12 months depending on your business complexity, because of detailed data migration and configuration needs. You’ll face challenges importing products, suppliers, and complex Bills of Materials, which must be accurate to avoid downstream headaches.

You’ll want to prepare for thorough data cleansing and assign dedicated staff to oversee the initial setup phase.

2. Technical Requirements & Integration

Cloud-based but still needs planning.

Unleashed runs fully in the cloud, so the technical requirements are relatively light, needing only a modern web browser. However, what I found about deployment is that integration with accounting tools like Xero or QuickBooks Online and your existing systems demands coordination and testing during implementation.

Ensure your IT team is ready to support data imports and monitor integration points throughout the rollout.

3. Training & Change Management

User buy-in takes time and effort.

Unleashed has a steep learning curve, so from my implementation analysis, investing in formal training is crucial for smooth adoption. Your staff will need weeks to months to master workflows for purchasing, production, and sales order management.

You’ll need to plan for ongoing training sessions, designate an internal Unleashed champion, and communicate clearly to tackle resistance during the transition.

4. Support & Success Factors

Support can make or break it.

Unleashed offers decent helpdesk and extensive documentation, but what I found about deployment is that having an implementation partner or internal expert dramatically improves your chances of success. Response times can lag for complex issues, so relying solely on vendor support isn’t ideal.

Prepare to leverage their professional services or develop strong internal expertise to keep your project on track.

The Unleashed implementation requires dedicated resources and proactive change management to avoid common pitfalls and ensure smooth adoption.

Who’s Unleashed For

Who benefits most from Unleashed?

This Unleashed review explores which business profiles and team setups get the most value from the software. I analyze fit based on operational needs, team size, and typical use cases to help you decide if it suits your situation.

1. Ideal User Profile

Growing product-based businesses needing inventory control.

If your company produces, wholesales, or distributes physical goods and relies on BOMs, serial number tracking, or detailed stock management, this software fits well. From my user analysis, established small to mid-market manufacturers and distributors find Unleashed invaluable for streamlining complex inventory flows and compliance tracking.

You’ll succeed when moving beyond spreadsheets or basic accounting inventory tools to achieve central stock visibility.

2. Business Size & Scale

Best for businesses with structured teams.

Unleashed serves companies typically having between 10 and 100 employees focused on manufacturing, wholesale, or multi-channel distribution. What I found about target users is that businesses lacking enterprise ERP yet with growing complexity appreciate the balance of depth and usability here.

Assess your fit by considering if your team needs dedicated operations and inventory planning roles rather than a simple one-person stock count.

3. Use Case Scenarios

Designed for production and wholesale inventory workflows.

This software excels when managing inventory from raw materials to finished goods, tracking batches or serials, and automating B2B order processes. From my analysis, automation of inventory and purchasing workflows helps your team manage supply chains without reliance on error-prone spreadsheets.

It fits your needs if your day-to-day involves production builds, stock level planning, and compliance-driven tracking.

4. Who Should Look Elsewhere

Not suited for very small businesses or large enterprises.

If you’re a startup with limited inventory complexity, the software’s setup time and cost may be excessive. Likewise, large enterprises needing a full ERP blend of finance, HR, and operations will find its scope limited. From my user analysis, small startups or enterprise-scale operations will benefit from simpler or more comprehensive systems instead.

Explore basic inventory apps or full ERP suites better matched to these needs.

Based on this Unleashed review, you’ll find the best fit with established SMBs needing advanced inventory control over simple or enterprise-wide systems.

Bottom Line

Is Unleashed the right fit for your business?

This Unleashed review delivers a clear, balanced verdict based on thorough analysis of features, pricing, and user feedback to help you decide with confidence.

1. Overall Strengths

Robust inventory management tailored for growth.

Unleashed excels at providing SMB manufacturers, wholesalers, and distributors with deep inventory control features and reliable integrations like Xero and QuickBooks Online. From my comprehensive analysis, its ability to centralize purchasing, production, and sales data into a single platform is a standout strength that supports operational accuracy and real-time decision-making.

These strengths matter because precise inventory visibility directly boosts efficiency and helps you avoid costly stock issues.

2. Key Limitations

Learning curve and user interface challenges persist.

While powerful, Unleashed requires significant upfront time for setup and training, and its interface feels dated compared to newer SaaS tools. Based on this review, the steep learning curve limits immediate usability for teams without dedicated resources, and reporting customization remains somewhat rigid despite solid standard options.

These limitations are manageable if you invest in training, but they could hinder rapid deployment or user adoption in smaller teams.

3. Final Recommendation

Recommended for SMBs prioritizing inventory accuracy.

You should choose Unleashed if your business has outgrown spreadsheets and needs a specialized inventory solution with strong financial integrations. From my analysis, this software delivers excellent inventory control for growing SMBs ready to commit time to onboarding and who value real-time supply chain data.

For next steps, I recommend scheduling a product demo or trial to evaluate fit for your workflows and team capabilities.

This Unleashed review reflects confident recommendation for businesses valuing precision alongside thoughtful consideration of onboarding needs.