Rentman Review: Achieve Top-Rated Efficiency in Your Event Operations

Lost another cable or missing gear again?

If you’re searching for rental management software, you’ve probably felt the pain of tracking equipment, juggling crew schedules, and pulling together quotes—often all at once.

Most of the time, you’re wasting hours hunting for lost items, and those small errors turn into missed deadlines or extra costs that really hit your bottom line every day.

Here’s where Rentman truly sets itself apart: their cloud-based platform combines real-time equipment tracking, crew scheduling, quoting, and project management—built specifically to fix these frustrations in AV, event, and production rentals.

That’s why in this review, you’ll see how Rentman can finally give you back control over your projects, people, and inventory—all from a single dashboard.

In this Rentman review, I’ll break down core features, pricing, user experience, and direct comparisons—so you can make smart decisions for your business.

You’ll walk away knowing exactly the features you need to untangle your daily workflow and finally get ahead.

Let’s dive into the analysis.

Rentman Overview

Rentman has been around since 2010, based in Utrecht, Netherlands. From my research, their clear and consistent mission is to simplify complex rental operations for AV and event production professionals.

What truly sets them apart is their specific focus on the AV, event, and media production industries. They aren’t a generic tool; they support one-person operations up to mid-market companies needing specialized, project-based workflows.

The company’s recent $22 million funding round in late 2023 caught my attention. This major investment signals serious growth, fueling enhancements we will cover through this Rentman review.

Unlike broader platforms, Rentman is purpose-built for the unique cadence of live events. I found their approach to integrated crew and equipment scheduling feels like it was designed by people who’ve actually faced last-minute production challenges.

They work with a wide range of organizations you’d recognize, from solo AV technicians to mid-market event companies coordinating complex, multi-day festivals and international corporate events.

Currently, their strategy appears centered on making powerful features accessible and intuitive. This directly addresses a major market need: software your team can adopt without requiring dedicated IT support or months of training.

Now let’s examine their core capabilities.

Rentman Features

Dealing with scattered event management tools?

Rentman features provide a comprehensive, cloud-based platform to streamline your AV and event production operations. Here are the five main Rentman features that solve critical pain points in rental management.

1. Equipment Scheduling and Tracking

Losing track of expensive equipment?

Misplaced or un-tracked gear can lead to significant losses and frustrating delays for your projects. This impacts your bottom line directly.

This feature lets you visually plan equipment use, track stock levels, and monitor locations with real-time accuracy. I found the QR code and barcode scanning for serial-level tracking incredibly robust, ensuring nothing goes missing. You can even generate virtual packing lists.

This means you gain complete control over your inventory, minimizing losses and ensuring every piece of equipment is accounted for.

2. Crew Scheduling and Management

Struggling to manage your busy team?

Manual crew scheduling often leads to overbookings, missed communications, and general chaos. This eats into valuable management time.

Rentman automates tasks like sending job invites and allows you to build schedules, tracking worked hours efficiently. From my testing, the timeline view for seeing availability and the ability to share job instructions keeps everyone aligned.

This results in streamlined workforce management, ensuring the right people are on the right jobs with clear communication channels.

3. Quoting and Invoicing

Are quotes taking forever to create?

Manually generating proposals and invoices is a time-consuming process prone to errors. This can delay your revenue collection.

This feature enables quick creation of custom proposals, customer billing, and digital signature acceptance. What I love about this is the built-in template editor for professional, branded quotes that impress clients.

This means you can accelerate your sales cycle and present professional financial documents with minimal effort, improving cash flow.

4. Project Management

Is project oversight becoming a headache?

Without centralized project tools, overseeing all aspects of an event from start to finish can lead to costly bottlenecks. This impacts project profitability.

Rentman provides robust tools for comprehensive project planning, allowing you to centralize communications and control costs. Here’s what I found: it integrates all project phases, from quoting to execution, ensuring nothing falls through the cracks.

This results in projects running smoothly and efficiently, minimizing operational issues and maximizing your team’s productivity.

5. CRM & Communication

Are client and team communications fragmented?

Disconnected communication tools can lead to missed messages, overbookings, and a chaotic workflow for your staff. This frustrates everyone involved.

The integrated CRM system and communication tools centralize your customer database and facilitate seamless team collaboration. This is where Rentman shines; it prevents scheduling conflicts by centralizing availability and client history.

So you can maintain strong client relationships and ensure your team stays connected, reducing errors and improving overall efficiency.

You’ll appreciate how all these Rentman features work together to create a cohesive operations management system, truly simplifying your entire rental business.

Rentman Pricing

Hidden costs a concern?

Rentman pricing offers a flexible, modular structure based on monthly subscriptions, allowing you to pay for features and add-ons specific to your needs.

Plan	Price & Features
Rentman Platform	$39 per month • CRM & communication • Task management • Team collaboration • Dashboards & calendars • Mobile app & API access
Crew Scheduling Essential	$9 per power user per month • Basic crew scheduling • Availability tracking • Job invitations
Crew Scheduling Standard	$19 per power user per month • Advanced scheduling features • Hour tracking • Crew timelines
Crew Scheduling Pro	$25 per power user per month • Comprehensive crew management • Detailed reporting • Custom crew fields
Equipment Tracking	$9 per power user per month • Check-in & checkout • QR & barcode scanning • Warehouse operations • Serialized inventory • Free warehouse user
Quoting & Invoicing	$9 per power user per month • Prices & discounts • Estimations & proposals • Online payments • Invoice creation • Reporting
Equipment Scheduling Standard	$19 per power user per month • Visual equipment planning • Stock level tracking • Maintenance management
Equipment Scheduling Pro	$25 per power user per month • Advanced equipment booking • Utilization reporting • Real-time location tracking
Additional Warehouse	$6 per warehouse per power user per month • Support for additional physical locations

1. Value Assessment

Smart modular value here.

From my cost analysis, Rentman’s modular pricing lets you build a solution perfectly tailored to your needs. You pay only for the features you actually use, ensuring your budget isn’t wasted on unnecessary tools. The core platform gives a strong foundation, and you add specific functionalities like equipment tracking as your business requires.

This means your budget gets optimized, paying exactly for the operational support that drives your business forward.

2. Trial/Demo Options

Try before you buy.

Rentman offers a free trial for all plans, allowing you to thoroughly test the software’s basic features and add-ons without commitment. What I found valuable is how this trial helps you assess real-world fit for your AV or event rental operations, rather than just relying on feature lists.

This lets you experience the system firsthand, ensuring it aligns with your workflow before you commit to full pricing.

3. Plan Comparison

Choose the right blend.

The Rentman Platform is your essential starting point, then you can add specific “power user” modules like Crew Scheduling or Equipment Tracking. What stands out is how each add-on enhances specific operational areas without forcing you into an overly expensive, bundled plan.

This tiered approach helps you match Rentman pricing to your actual usage requirements and operational priorities, scaling efficiently.

My Take: Rentman’s pricing model is highly adaptable, making it an excellent choice for AV and event rental businesses of all sizes that value customization and cost efficiency.

The overall Rentman pricing reflects flexible, needs-based value that scales with you.

Rentman Reviews

What do real customers actually think?

This customer reviews section analyzes real user feedback, presenting balanced insights from various platforms to help you understand what actual customers think about Rentman.

1. Overall User Satisfaction

Users seem genuinely happy here.

From my review analysis, Rentman reviews consistently show high satisfaction, especially within the AV and event production industries. What I found in user feedback is how its intuitive interface streamlines complex processes, making it a favored solution for managing rentals effectively.

This suggests you can expect a solution that truly aligns with common business requirements.

2. Common Praise Points

The integrated features win users over consistently.

Users frequently praise the software’s ease of setup, intuitive planning, and the mobile app’s QR code functionality. From customer feedback, the integrated QR code scanning is highly valued, preventing lost equipment and simplifying mobilization.

This means your operations can become significantly more efficient, reducing losses and saving time.

3. Frequent Complaints

Common user frustrations.

While overwhelmingly positive, a few Rentman reviews occasionally mention a learning curve for new users, particularly those less familiar with rental software. What stands out in user feedback is how adapting to the comprehensive features requires initial investment, despite the overall intuitiveness.

These minor issues are generally outweighed by the significant operational benefits the software provides.

The overall Rentman reviews reflect genuine user satisfaction and continuous improvement from consistent development.

Best Rentman Alternatives

Navigating rental software options can be tricky.

The best Rentman alternatives include several strong options, each better suited for different business situations and specific rental management priorities.

1. EZRentOut

Renting a very broad range of equipment?

EZRentOut shines when your business spans diverse equipment types beyond just AV and events, offering a more generalized rental management system. From my competitive analysis, EZRentOut handles varied equipment rental needs more broadly than Rentman’s specialized focus on event production.

Choose EZRentOut if your inventory includes a wide array of non-AV rental items.

2. Point of Rental

Need extensive fleet management or broader industry reach?

Point of Rental excels if your business spans multiple rental industries, like heavy equipment or construction, or requires more robust fleet management. What I found comparing options is that Point of Rental offers comprehensive multi-industry support, unlike Rentman’s event-centric design.

Consider this alternative when your rental operations extend beyond the AV and event sector.

3. Booqable Rental Software

Are you a smaller business focused on online bookings?

Booqable is ideal for small to medium-sized rental businesses prioritizing an intuitive solution with integrated e-commerce and straightforward online bookings. Alternative-wise, Booqable provides simpler online store integration and less operational complexity than Rentman’s advanced features.

Choose Booqable if you’re a smaller operation seeking an easy-to-use, web-based rental platform.

The best Rentman alternatives depend on your specific industry, business size, and operational complexity for the perfect fit.

Rentman Setup

Worried about a lengthy, disruptive software rollout?

This Rentman review reveals a refreshingly straightforward implementation process, often requiring minimal technical complexity. I’ll help set realistic expectations for your deployment.

1. Setup Complexity & Timeline

Is Rentman setup truly simple?

Implementing Rentman is often described as one of the simplest software deployments, with some businesses achieving live status in as little as six weeks. From my implementation analysis, the ease of setup is a recurring theme in user feedback, making it accessible for varying business sizes.

You should plan for dedicated effort, but expect a manageable timeline rather than a drawn-out project.

2. Technical Requirements & Integration

Minimal infrastructure changes needed here.

As a cloud-based solution, Rentman has very low technical requirements, accessible via web browsers on various devices. What I found about deployment is that it eliminates complex on-premise installation, significantly simplifying your IT considerations and initial Rentman setup.

Your team will primarily focus on configuring existing integrations like accounting software rather than extensive network or hardware setup.

3. Training & Change Management

User adoption can be surprisingly smooth.

Rentman’s intuitive interface and comprehensive video training series help teams get up to speed quickly. From my analysis, the workflow often aligns well with existing business processes, reducing the learning curve and making user adoption more natural.

You’ll want to leverage their training resources and prepare for a positive reception from your team, given the user-friendly design.

4. Support & Success Factors

Expect excellent vendor support.

Rentman boasts industry-leading customer support via phone, email, and chat, with quick response times. From my implementation analysis, their “top-notch” support team is a major success factor, providing invaluable assistance throughout your deployment and ongoing use.

Plan to utilize their responsive support and professional services, which can significantly smooth your transition and maximize software value.

Overall, Rentman setup is remarkably user-friendly, offering a quick path to operational efficiency with strong vendor backing.

Bottom Line

Is Rentman the right fit for your business?

My Rentman review offers a balanced perspective, guiding you to understand if this specialized software aligns with your operational needs and growth trajectory.

1. Who This Works Best For

AV, event, and media production businesses.

Rentman excels for companies, from small to large, in audiovisual, event, and media production industries, centralizing project management, equipment, and crew. From my user analysis, businesses needing integrated, specialized solutions for complex rental workflows will find this particularly effective for streamlining operations and boosting efficiency.

You’ll succeed if your business seeks to consolidate multiple systems into one dedicated platform for event and media production management.

2. Overall Strengths

Intuitive features streamline complex rental operations.

The software succeeds by offering intuitive equipment and crew scheduling, efficient quoting, and robust project management, all within a user-friendly interface. From my comprehensive analysis, the integrated mobile app with QR/barcode scanning significantly enhances inventory tracking and mobilization of project materials, saving valuable time.

These strengths allow your team to improve efficiency, reduce lost items, and gain better control over projects, inventory, and workforce.

3. Key Limitations

Specialization limits broader rental industry applicability.

While powerful for its niche, Rentman’s specialized focus means it may not be suitable for rental businesses outside of AV and event sectors. Based on this review, highly unique or complex integration requirements might necessitate leveraging its API or additional third-party tools, adding layers of complexity.

I find these limitations are typically manageable trade-offs if your business perfectly aligns with Rentman’s target AV and event market.

4. Final Recommendation

Rentman earns a strong, industry-specific recommendation.

You should choose Rentman if your business operates within the audiovisual, event, or media production industries and prioritizes streamlined, specialized management. From my analysis, your success hinges on aligning with Rentman’s niche and leveraging its comprehensive, industry-tailored feature set for efficient operations.

My confidence in this recommendation is high for its target market, allowing you to move forward with informed decision-making.

This Rentman review demonstrates strong value for its specific market, providing clear guidance to help you decide if it’s the right solution for your business.