Cloudbooking Review: Streamline Space Without Wasting Valuable Real Estate

Still fighting for meeting rooms every morning?

If you’re researching Cloudbooking, you’re probably struggling to manage desk bookings, meeting spaces, and visitor flow—especially with today’s hybrid work schedules.

I see it happen all the time. Double bookings and scheduling surprises stall your whole team. Suddenly, energy and time are wasted finding available spaces instead of getting work done.

Cloudbooking directly addresses this headache with an all-in-one workspace management solution that centralizes desk, room, parking, and visitor bookings—plus provides live analytics and deep integrations with tools like Microsoft Teams, Outlook, and Google Workspace. That means real-time availability is always at your fingertips—no more manual calendars, confusion, or wasted space.

In this review, I’ll walk you through how Cloudbooking fixes daily booking chaos fast, from core features to hands-on results.

You’ll see in this Cloudbooking review exactly how the platform performs across real workspace needs, pricing, and its alternatives—so your evaluation is easier.

You’ll come away knowing the features you need to make your workspace less stressful and a lot more productive.

Let’s get started.

Cloudbooking Overview

Based in London, Cloudbooking has focused on workspace management since 2001. I found their mission is practical: helping your organization make smarter decisions about its people and physical real estate.

They cater to a broad spectrum of clients, from SMEs to large multinational companies. In my view, their real sweet spot is building practical solutions that untangle the complexities of modern hybrid work models.

Their recent introduction of new pricing bundles specifically for smaller businesses shows they are actively expanding their market reach, a point I’ll explore through this Cloudbooking review.

Unlike niche competitors that often focus on just one area, Cloudbooking offers a more holistic workspace platform. For your team, this integrated approach feels more cohesive than managing separate tools.

You’ll find them working with major organizations across different sectors, from public services like the NHS to large global enterprises like Experian and EDF, which builds confidence in their solution.

Their strategy is clearly centered on providing a single hub for all workplace resources. This data-driven focus directly addresses your need to efficiently manage a flexible real estate footprint in today’s environment.

Now let’s examine their capabilities.

Cloudbooking Features

Is managing your office space a constant headache?

Cloudbooking features are designed to streamline your hybrid workplace, making resource management effortless. Here are the five main Cloudbooking features that optimize space utilization and boost employee experience.

1. Desk Booking System

Finding an available desk is always a scramble, isn’t it?

Employees waste precious time searching for a suitable workspace, which often leads to frustration and reduced productivity in a hybrid setting.

Cloudbooking’s desk booking system simplifies this by allowing users to reserve desks via web, mobile, or kiosks. What I found particularly useful is the interactive 3D floorplans and QR code check-in, which makes finding and using a desk truly seamless. This feature also helps enforce social distancing easily.

This means your team can quickly find and book a desk, ensuring a smooth start to their workday and improved overall satisfaction.

2. Meeting Room Booking System

Booking meeting rooms can feel like a battle.

Coordinating meeting spaces, especially when integrating with calendars, often leads to double-bookings or wasted room time.

This feature offers automatic two-way synchronization with popular calendar systems like Microsoft Exchange and Google Workspace. From my testing, the ability to book rooms directly from your calendar is a game-changer, integrating seamlessly with your existing workflow. You can also connect video conferencing tools directly.

So, you can finally eliminate booking conflicts and ensure your meetings always have the right space and resources ready to go.

3. Visitor Management System

Visitor check-ins are still a manual, time-consuming process?

Slow, insecure visitor processes can create a poor first impression and pose security risks, particularly in busy offices.

Cloudbooking’s Visitor Management System streamlines guest arrivals with pre-registration and self-service kiosks. Here’s what I found: real-time host notifications and robust ID scanning significantly enhance security and efficiency. This feature ensures a professional and secure welcome every time.

This means you can provide a smooth, secure visitor experience while freeing up your reception staff for more critical tasks.

4. Car Park Management

Struggling to manage limited parking spaces effectively?

Unmanaged car parks can lead to frustration for employees, wasted time searching for spots, and underutilized facilities.

This feature extends booking capabilities to parking spots, allowing employees to reserve parking alongside desks and rooms. What’s great is how it integrates with the main platform, so managing all resources from one interface is incredibly simple. It helps optimize your car park usage.

The result is your employees get reliable parking, reducing stress and ensuring efficient use of your valuable parking real estate.

5. Workplace Analytics & Reporting

Don’t know how your office space is actually being used?

Lack of data on workspace utilization means you’re flying blind when making decisions about space allocation and potential cost savings.

Cloudbooking provides comprehensive, real-time analytics and reporting on desk and room occupancy. This is where Cloudbooking shines: visual displays of utilization data allow you to make informed decisions quickly. You can also get safety reports identifying employee locations.

This means you can optimize your real estate, identify cost-saving opportunities, and ensure your office space truly supports your business needs.

These Cloudbooking features work together to create a truly integrated workspace management system that supports modern hybrid working models.

Cloudbooking Pricing

Unsure what your exact spend will be?

Cloudbooking pricing follows a custom quote model, which means you’ll need to contact sales directly to get a detailed breakdown tailored to your specific needs.

1. Pricing Model & Cost Factors

Understanding their cost structure.

Cloudbooking’s pricing is not publicly listed, indicating a customized model where costs depend on your specific organizational size and chosen features. Recent bundles for MSBs suggest tiered offerings are emerging, but larger enterprises will likely receive bespoke quotes based on scale, integration needs, and feature usage.

From my cost analysis, this means your monthly costs are designed to align precisely with your business and operational demands.

2. Value Assessment & ROI

Is this an investment worth making?

Cloudbooking’s tailored pricing ensures you only pay for features relevant to your business, avoiding the overhead of oversized, rigid packages. What I found regarding pricing is that it directly supports better space utilization and employee productivity, driving clear ROI by optimizing your most critical assets.

This helps your budget by ensuring every dollar spent translates into tangible improvements in workplace efficiency and well-being.

3. Budget Planning & Implementation

Planning your total spend.

Since Cloudbooking’s pricing is custom, a comprehensive quote will detail both subscription and any associated implementation costs. Budget-wise, you’ll want to clearly outline your specific feature needs—like desk booking, visitor management, and analytics—to ensure your quote covers your total cost of ownership.

This preparation helps you avoid unexpected expenses, ensuring your finance team has a clear picture of the investment required for successful deployment.

My Take: Cloudbooking’s custom pricing approach offers flexibility, making it ideal for businesses of all sizes who need a tailored workspace management solution without paying for unused features.

The overall Cloudbooking pricing reflects customized value designed for your unique business requirements.

Cloudbooking Reviews

What do real customers actually think?

This customer reviews section analyzes real user feedback, giving you balanced insights into what actual Cloudbooking reviews reveal about the software.

1. Overall User Satisfaction

Users report high satisfaction here.

From my review analysis, Cloudbooking consistently earns strong satisfaction ratings, especially for its core features like visitor check-in and room booking. What I found in user feedback is how seamless and efficient the visitor check-in process is for many businesses, contributing to a positive first impression.

This indicates you can expect a reliable and smooth experience with key booking functionalities.

2. Common Praise Points

Users consistently love the customization.

Review-wise, users frequently praise Cloudbooking’s superior customization options, particularly for enhancing maps and themes. From customer feedback, the robust real-time availability feature is a consistent highlight, ensuring you can easily find and book available spaces.

This means you can tailor the platform to your specific needs and always have accurate availability.

3. Frequent Complaints

Common challenges are often about adoption.

While specific, widespread complaints aren’t extensively detailed, general user feedback for this type of software sometimes mentions a learning curve. What stands out in user feedback is how integration complexities can occasionally be a hurdle for some businesses, impacting initial setup.

These are common in new system adoption but Cloudbooking aims to mitigate with multi-platform access.

Overall, Cloudbooking reviews reveal strong user satisfaction for core features, with minor implementation considerations.

Best Cloudbooking Alternatives

Considering other great workspace management options?

The best Cloudbooking alternatives include several strong options, each better suited for different business situations, budget considerations, and specific feature priorities you might have.

1. Robin

Prioritizing an intuitive desk booking experience?

Robin excels in desk booking, offering an extremely intuitive interface that integrates seamlessly with existing workflows, making it ideal for dynamic hybrid offices. From my competitive analysis, Robin delivers a premium, highly-rated desk booking solution for mid-sized to enterprise businesses, though it’s generally a more expensive alternative.

Choose Robin if your priority is an outstanding desk booking experience and you’re willing to invest in a premium platform.

2. Skedda

Need a comprehensive solution with a tighter budget?

Skedda is often a more cost-effective alternative, offering robust features like interactive floor plans and analytics at a lower starting price than many competitors. What I found comparing options is that Skedda provides a great balance of features and affordability, especially with its scalable per-user pricing model.

Consider this alternative when budget is a primary concern and you need a transparently priced, comprehensive solution that scales.

3. Officely

Do your teams live in Slack or Microsoft Teams?

Officely’s primary strength is its deep integration within Slack and Microsoft Teams, aiming for maximum user adoption by eliminating the need for a separate app. From my analysis, Officely maximizes user adoption by living directly in chat platforms, though it offers a narrower feature set compared to broader solutions.

Choose Officely if your organization heavily relies on Slack or Microsoft Teams and prioritizes a booking solution fully embedded there.

4. Condeco

Requiring deep enterprise integrations and compliance?

Condeco offers comprehensive enterprise-level resource management, especially excelling with deep integrations into systems like Microsoft Outlook, Exchange, and Teams. Alternative-wise, Condeco provides robust controls and compliance features ideal for highly regulated industries, though it may involve a steeper learning curve.

Choose Condeco for stringent compliance needs and extensive enterprise integrations, accepting potentially higher complexity and cost.

The best Cloudbooking alternatives depend on your specific business size and feature priorities more than just a list of capabilities.

Cloudbooking Setup

Will Cloudbooking implementation be complicated?

Cloudbooking setup and deployment varies, but generally, it aims for a streamlined process, especially for smaller businesses. This Cloudbooking review section will set realistic expectations for your implementation journey.

1. Setup Complexity & Timeline

This isn’t an instant flip-the-switch solution.

Cloudbooking implementation involves defining booking rules, user roles, and resource configurations to match your unique workplace environment. From my implementation analysis, the initial effort for customization is key to fully leveraging its capabilities, making careful planning essential for a smooth rollout.

You’ll need to allocate time for detailed configuration, but new bundles aim to simplify setup for smaller businesses.

2. Technical Requirements & Integration

Your IT team will have a role to play.

Cloudbooking is a cloud-based solution that integrates with Microsoft Exchange, M365, Outlook, and Google Workspace for calendar sync. What I found about deployment is that it also supports SSO and automatic user information sync with existing directories, streamlining user management significantly.

Plan for seamless integration with your existing productivity and directory services without needing extensive new hardware.

3. Training & Change Management

Getting everyone on board is critical for success.

Administrators will need training to utilize advanced features like reporting and analytics, while end-users should find the booking process intuitive. From my analysis, multi-platform access and integrations reduce user friction, making adoption easier than with unfamiliar, standalone systems.

Focus on clear communication and provide easy access to support resources to ensure broad user acceptance and consistent usage.

4. Support & Success Factors

Vendor support can make or break your rollout.

Cloudbooking emphasizes strong, UK-based support, which G2 users praise for responsiveness and helpfulness during deployment. From my analysis, access to dedicated account managers enhances complex implementations, providing a consistent point of contact for day-to-day administration and support.

Prioritize leveraging their robust support channels and, if available, consider an enhanced managed service for optimal success.

Overall, your Cloudbooking setup can be relatively straightforward if you plan your configurations and leverage support effectively.

Bottom Line

Is Cloudbooking the right choice for your workplace?

This Cloudbooking review synthesizes my comprehensive analysis, providing a clear recommendation by assessing who benefits most from its robust features and where its limitations lie.

1. Who This Works Best For

Organizations embracing hybrid work models.

Cloudbooking excels for companies of all sizes, from MSBs to large enterprises, needing an integrated solution to optimize workspace, manage visitors, and empower flexible employees. What I found about target users is that organizations prioritizing smart space utilization and employee experience will find immense value in its capabilities.

You’ll succeed if your business needs data-driven insights to make informed decisions about your real estate and workforce.

2. Overall Strengths

Unmatched configurability and seamless integrations.

The software delivers superior customization options for maps and themes, coupled with deep integrations into Microsoft Teams and Google Workspace. From my comprehensive analysis, its real-time analytics provide invaluable insights for optimizing space utilization and significantly reducing your operational costs.

These strengths mean you get a highly adaptable and powerful platform that genuinely supports modern, flexible work environments for your team.

3. Key Limitations

Pricing transparency is a noted concern.

While powerful, the lack of publicly available detailed pricing, requiring a sales contact, can be a hurdle for some businesses. Based on this review, the need to engage sales for pricing details might introduce friction for organizations seeking immediate budget clarity for initial assessments.

I find these limitations manageable, though, as the value proposition often justifies the extra step of contacting their team for a tailored quote.

4. Final Recommendation

Cloudbooking is a highly recommended solution.

You should choose this software if your organization seeks a comprehensive, user-friendly, and highly configurable platform for modernizing your workspace and empowering flexible teams. From my analysis, this solution offers significant ROI for companies focused on optimizing space utilization and enhancing employee experience.

My confidence level is high for businesses seeking an integrated, feature-rich workspace management system, making it an excellent investment.

This Cloudbooking review shows strong value for the right business profile, offering an integrated solution for modern workspace management and employee empowerment.