Is manual work slowing your growth?
Juggling bookings, invoices, and client communication manually is exhausting. It’s easy for important details to fall through the cracks when you’re growing.
This leads to double bookings and frustrated clients. The real problem is losing business due to preventable errors that make your operation look disorganized.
Without a centralized system, you lack the real-time insights needed to make smart decisions. This guesswork directly impacts your profitability and ability to scale.
If you’re also looking into tools for your operations, my guide on best venue booking software explores how to streamline your booking process.
But the right software can change all that. It helps by automating your entire workflow so you can focus on bigger goals.
In this guide, I’m going to review the best event rental software. I’ll show you the tools that give you real-time insights for faster growth.
You’ll discover how to streamline operations, avoid costly mistakes, and deliver a better experience for your clients.
Let’s dive in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Booqable → | Small to mid-sized rental companies | |
| 2 | Goodshuffle → | Event planners & rental marketplaces | |
| 3 | EZRentOut → | Scaling multi-location businesses | |
| 4 | Point of Rental → | Growing companies with multi-user teams | |
| 5 | Rentopian → | Operations managers and coordinators |
1. Booqable
Are fragmented workflows hindering your event rental business?
Booqable provides comprehensive rental back-office features, helping you track inventory and manage orders and payments efficiently. This means you gain full visibility into your equipment, preventing frustrating double bookings and staying in control.
Additionally, you can streamline quote processes and drastically cut down on administrative time, freeing you to focus on growth.
Ready for smoother operations?
Booqable delivers an all-in-one solution that automates key processes, from inventory and order management to handling payments. You can accept online bookings and payments directly, integrating with your existing website or leveraging their built-in website builder.
Here’s how: their inventory management tracks stock in real-time, showing what’s available, reserved, or out, helping you avoid conflicts. Plus, you can easily create and send professional documents like quotes, contracts, and invoices with auto-filled details and digital signatures.
Moreover, the mobile app allows you to run your business from anywhere, checking availability, managing orders, scanning barcodes, and taking signatures on the go. This comprehensive approach supports data-driven decisions and faster bookings.
Key features:
- Real-time inventory management allows you to track and organize your equipment, preventing double bookings and providing constant visibility into stock and availability.
- Integrated online bookings and payments enable you to accept reservations and process credit card payments through a customizable website builder or plugins for existing sites.
- Automated document and order management simplifies creating and sending quotes, contracts, and invoices with auto-filled details, streamlining your administrative tasks.
Booqable features, pricing, & alternatives →
Verdict: Booqable stands out as a strong contender for the best event rental software, especially for businesses looking to enhance real-time insights and growth. Its robust features for inventory and order management, alongside integrated online booking and payment capabilities, make it an ideal choice for event rental companies seeking to overcome manual processes and achieve greater efficiency.
2. Goodshuffle
Tired of fragmented event rental workflows?
Goodshuffle simplifies your operations by offering an extensive event and party supply rental marketplace directly within one site. This means you can find everything from tents and tables to linens and decor from multiple vendors without juggling various platforms.
You can create events within your personalized Events Panel, allowing you to organize your rentals efficiently for specific occasions. This directly addresses the pain point of managing disparate rental items for each event.
Here’s how Goodshuffle demonstrates its solution.
The platform functions as both an Event Planner’s Power Tool and a Rental Company’s Ideal Solution, acting as a central hub for all your rental needs.
You can search and discover a vast array of rental categories, from decor and furniture to pro audio and tents, streamlining the procurement process. This comprehensive inventory helps eliminate the information overload experienced when sifting through numerous specialized tools and conflicting online reviews.
Additionally, the ability to view rental items by specific categories and even by city ensures you can locate precisely what you need, whether it’s for a corporate, private party, wedding, or community event. The platform’s direct contact option also simplifies finding unique items.
Find exactly what you need, every time.
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Key features:
- Comprehensive Marketplace: Access a vast online marketplace featuring event and party rentals, including decor, furniture, linen, pro audio, and tents from multiple vendors in one centralized location.
- Event-Centric Organization: Utilize the “Your Events Panel” to create and organize rentals specifically for individual events, simplifying management and tracking for your various projects.
- Detailed Category Search: Efficiently search for rentals by specific categories, such as “Tables” or “Linens,” and even by city, ensuring you find the exact items you need for any type of event.
Goodshuffle features, pricing, & alternatives →
Verdict: Goodshuffle stands out as a strong contender for the best event rental software because its comprehensive marketplace and event-centric organization directly solve the challenges of fragmented workflows and manual processes, allowing you to streamline operations and find all your needed items in one place.
3. EZRentOut
Is fragmented workflows limiting your event rental company’s growth?
If you’re juggling multiple systems for bookings, inventory, and invoices, EZRentOut offers a holistic equipment rental software to streamline your operations.
This means you can effortlessly handle every aspect, from order creation to tracking, helping you grow your revenue and minimize costs. In fact, you can create an order in less than 12 seconds!
Ready to simplify your rental business?
EZRentOut helps you offer an exceptional rental experience, managing everything from order creation to tracking. This platform automates bookings, professional invoicing, and payments, ensuring conflict-free scheduling.
Additionally, with its Rental Inventory Management system, you can easily track, maintain, and service your inventory while also monitoring availability and utilization in real-time. This includes keeping track of equipment across multiple locations, helping you maximize asset utilization and setting alerts to prevent stockouts. Their clients have increased equipment turnaround by 25% and saved approximately 30 hours every week, helping them grow their revenue.
Plus, you can take your business online in just five clicks with a fully customizable Rental Webstore, letting customers browse and book equipment directly. This holistic approach simplifies equipment rental management.
Key features:
- Real-time Inventory Management: Monitor availability and utilization, track equipment across multiple locations, and set alerts to prevent stockouts, boosting your equipment turnaround.
- Automated Booking & Invoicing: Streamline your booking process, generate professional invoices, and automate payments with robust integrations, reducing manual effort and saving time.
- Customizable Rental Webstore: Launch an online store quickly without developers, allowing customers to browse your catalog and book equipment effortlessly, expanding your reach.
EZRentOut features, pricing, & alternatives →
Verdict: If you need an all-in-one solution for scaling your event rental business, EZRentOut is a top contender for best event rental software. It helps you manage customers, save significant time (up to 30 hours weekly), and grow revenue, all from one central platform. The mobile app further simplifies field operations, making it easy to manage rentals on the go.
4. Point of Rental
Is manual event management slowing your growth?
Point of Rental helps event rental businesses streamline operations with centralized data. This means you can manage inventory, customer histories, contracts, and accounting all in one place.
You’ll always find the answers to your business questions, making it easier to track tens of thousands of inventory items and expand your operations. This empowers your team with real-time inventory visibility.
Simplify your rental process today.
Point of Rental solves complex challenges by providing tools that make renting easy. Their automations capability allows you to stop wasting time on repetitive tasks, freeing up your team for more strategic work.
You can automate invoicing, marketing emails, and driver notifications, which dramatically improves efficiency. This feature is crucial for maintaining a smooth customer experience, even when scaling from a single user to multiple locations.
Additionally, their eCommerce feature allows your customers to check your catalog, order online, manage accounts, pay invoices, and even call items off rent through their own portal. Plus, mobile tools and apps ensure your team updates information like inspections and delivery times in real-time, even when they’re on the road.
This helps you deliver standout service.
Before diving deeper, you might find my analysis of best clinical trial management system helpful.
Key features:
- Centralized Data: Gain a comprehensive overview of your entire rental business, including inventory, customer histories, contracts, and financial data for quick insights.
- Automations & eCommerce: Automate repetitive tasks like invoicing and marketing emails, and empower customers with online ordering, account management, and payment processing capabilities.
- Mobile Tools & 24/7 Support: Equip your team with mobile apps for real-time updates on inspections and deliveries, backed by constant customer support from experienced rental professionals.
Point of Rental features, pricing, & alternatives →
Verdict: Point of Rental stands out as a strong contender for the best event rental software, helping businesses like Elite Events & Rentals grow from one user to fifteen across two locations. Its robust centralized data, automation, and eCommerce capabilities directly address the need for streamlined workflows and improved efficiency for expanding event rental companies.
5. Rentopian
Are fragmented workflows hindering your event rental business?
Your team can struggle with manual processes and disconnected systems, creating bottlenecks and missed opportunities.
This means you’re likely spending too much time on administrative tasks, pulling your focus away from client satisfaction.
What if you could streamline everything?
Rentopian helps you manage and grow your event rental business with its intuitive, cloud-based platform. You can centralize products, orders, clients, and accounting in one easy-to-use system.
This allows you to track inventory in real-time with an availability calendar, ensuring you never double-book items again. You can also generate barcode labels to speed up packing and returns, reducing human errors. Additionally, your clients can review quotes, confirm orders, e-sign agreements, and submit payments online, all from any device.
Plus, with team management features, you can assign tasks, dispatch drivers using integrated Google Maps, and set deadlines, keeping your entire operation running smoothly and efficiently for seamless event management. The result: more orders and happier customers.
Key features:
- Centralized management: Keep products, orders, clients, and accounting in one place, easily finding everything you need from a single, organized system.
- Real-time inventory tracking: Monitor stock levels instantly with the availability calendar, preventing overbooking and ensuring timely inventory replenishment for your events.
- Automated client communication: Send photo-rich quotes, collect e-signatures on contracts, and process online payments, streamlining your entire client interaction workflow.
Rentopian features, pricing, & alternatives →
Verdict: Rentopian is the best event rental software for operations managers and event coordinators seeking a comprehensive solution. Its real-time inventory tracking, seamless online booking, and integrated CRM significantly reduce human errors and boost efficiency. This allows you to manage events, track performance, and ultimately grow your business.
6. Current RMS
Struggling with fragmented event rental workflows?
Current RMS centralizes your rental business data, bringing everything into one cloud-based solution. This means you can manage information in one place and see what your team needs to do today.
Plus, it helps you move past manual processes and legacy platforms.
Here’s how to streamline your operations.
Current RMS offers an all-in-one cloud solution for the AV, production, event, and party rental industries. You can centralize data, manage inventory, and organize people and vehicles. The system makes hopping between multiple tools a thing of the past.
Additionally, you can create branded proposals and manage customer relationships with a CRM built for rentals. This also includes powerful inventory tracking to prevent shortages and speed up warehouse operations with barcodes. The result is better customer service and higher equipment utilization.
Key features:
- Centralized Data Management: Consolidate all rental business information, enabling real-time performance reporting and future planning from any device, anywhere.
- Integrated Workflow Automation: Automate proposals, orders, and invoicing while tracking inventory and scheduling labor to enhance efficiency and reduce manual errors.
- Comprehensive Customer & Operations Tools: Manage customer relationships, deliver branded proposals, and organize staff/transport in a central calendar for seamless event execution.
Current RMS features, pricing, & alternatives →
Verdict: Current RMS stands out as a strong contender for best event rental software, offering an all-in-one solution that centralizes data, streamlines inventory, and automates proposals. Its cloud-based accessibility and easy setup make it ideal for growing companies seeking to digitize their entire system and improve equipment utilization, as reported by customers.
7. Flex Rental Solutions
Are fragmented workflows hindering your event rental growth?
Flex Rental Solutions offers cloud-based inventory management and rental software specifically designed for the live events industry.
This means you can move beyond piecing together disparate platforms and gain a comprehensive solution built for your industry’s unique needs.
It’s time to elevate your event operations.
Flex Rental Solutions integrates powerful features like inventory scanning, location tracking, and real-time availability viewing, which drastically streamline your processes. You can also generate accurate quotes and invoices efficiently.
This platform was crafted from decades of experience in live event production, ensuring it addresses the precise challenges you face. It helps you manage your assets with improved accuracy, moving away from manual paperwork, and reducing costs by cutting down on loss and redundancies. The intuitive app makes asset navigation simple.
The result is increased ROI through better asset management, more efficient accounts payable, and the ability to expand your business locations with a centralized system.
Before diving deeper, if you’re aiming for business growth, my analysis of best mobile marketing platform can help you attract more leads.
Key features:
- Cloud-Based Inventory & Rental Software: Provides a comprehensive, industry-specific platform for managing assets, reducing reliance on fragmented systems and manual processes.
- Powerful Operational Capabilities: Includes inventory scanning, location tracking, availability viewing, labor scheduling, quoting, and invoicing for streamlined, efficient operations.
- Enhanced Financial & Scalability Tools: Helps increase ROI through better asset management, reduces costs across the organization, and supports business expansion by revealing operational efficiencies.
Flex Rental Solutions features, pricing, & alternatives →
Verdict: Flex Rental Solutions excels as a leading best event rental software because it directly addresses the pain points of event professionals. Its cloud-based system and features like real-time tracking and efficient invoicing allow you to transform time-consuming tasks into minutes, as one CEO noted. This focus on operational efficiency and ROI makes it ideal for event rental companies seeking scalable solutions.
Conclusion
Ready to scale your rental business?
Juggling bookings and invoices manually leads to double bookings and lost clients. Finding the right software is challenging in a crowded market.
These mistakes add up, hurting your profitability and reputation. In a competitive rental market, every single client experience matters for sustainable, long-term growth and success.
Here is my top recommendation.
From my review, Booqable stands out. It automates your entire workflow, from inventory management to online bookings, which eliminates costly manual errors for good.
Its mobile app and integrated payment processing means you can run your business from anywhere. The best event rental software like this gives you the control needed for faster growth.
For insights into other specialized business tools, explore my guide on patient engagement software.
I recommend you start a free trial of Booqable to see how it streamlines your operations. It’s incredibly easy to get started.
You’ll gain control and boost profits.
