Struggling to track every placement?
You’re juggling case files, placement histories, and communications, making it easy for critical details to fall through the cracks.
The constant administrative chaos makes it impossible to focus on what matters most: finding stable, loving homes for children in your care.
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This operational strain contributes to a high 20-40% annual caseworker turnover rate, according to CAFO. This instability directly impacts placement success for children.
But the right technology can fix this. It helps you streamline your entire workflow and reduce the risk of manual errors.
In this guide, I’ll show you the best foster care software for 2025. I’ve focused on tools that simplify placement tracking and case management.
You’ll discover options that improve data accuracy, enhance stakeholder communication, and free up your team’s valuable time.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Binti → | Mid to large foster agencies | |
| 2 | Casebook → | Government & non-profits | |
| 3 | extendedReach → | Large multi-agency networks | |
| 4 | FamCare → | Child & family service agencies | |
| 5 | KCare → | Human services agencies |
1. Binti
Want to reduce paperwork and increase social work?
Binti’s modules, like Caregiver Licensing, Family Finding, and Service Referral Management, help agencies save time and improve outcomes.
This means you can shift your focus from reactive intervention to proactive, relationship-centered support.
You can achieve measurable impact.
Binti streamlines foster care workflows by offering solutions that reduce administrative tasks by 20-40%.
Their mobile-friendly portal significantly speeds up caregiver licensing, leading to a 30% average increase in approved families, ensuring you place more children quickly.
Additionally, Binti AI saves social worker hours by offering quick access to case information, automating form drafting from audio recordings, and providing AI-powered form translation, ensuring your team has efficient tools. Plus, it connects vulnerable families with community resources before crises escalate.
The result is improved data accuracy and enhanced communication.
Key features:
- Caregiver Licensing: Quickly license more families with a mobile-friendly portal, accelerating approvals and increasing the number of approved foster and adoptive families.
- Family Finding & Engagement: Identify and engage a child’s kinship support network through robust search and visualization, connecting children with their closest connections.
- Binti AI Package: Save social worker hours with instant case information access, automated form drafting, and AI-powered translation for streamlined workflows.
Learn more about Binti features, pricing, & alternatives →
Verdict: Binti stands out as a strong contender for the Best Foster Care Software due to its modular design and proven ability to reduce administrative time by 20-40%. With a 30% average increase in approved families and support for over 46% of children in care nationwide, it offers scalable solutions for your agency.
2. Casebook
Struggling with scattered foster care data?
Casebook’s configurable human services software offers an all-in-one platform to centralize your operations. This means you can easily manage everything from intake through reporting.
Specifically, it offers a secure place to store all client files, helping you avoid fragmented data management and streamlining your organization’s processes. The result is a single source of truth.
This transforms your organization’s efficiency.
Casebook is an all-in-one solution for flexible, adaptable human services software. It’s designed to be tailored to your organization’s needs, whether you’re a government agency, non-profit, or social service provider.
You gain instant access to up-to-date data and analytics to make informed decisions. You can start with common report templates or build custom reports for your exact needs, improving data accuracy. Additionally, Casebook’s per-user pricing model offers flexible plans, allowing you to select the number of users that make sense for your budget, which helps with cost efficiency and scalability. Plus, personalized support ensures you get assistance that meets your specific challenges.
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Key features:
- Configurable Platform: Tailor the software from intake to reporting, centralizing all case management and client data for streamlined operations.
- Built-in & Custom Reporting: Access instant data and analytics with template reports or create custom ones for precise needs, enhancing data accuracy and decision-making.
- Per-User Pricing Model: Manage costs effectively with flexible plans that allow you to select the number of users, ensuring affordability and scalability for your organization.
Learn more about Casebook features, pricing, & alternatives →
Verdict: Casebook is the best foster care software for organizations seeking to streamline workflows and improve data accuracy. Its configurable platform, robust reporting, and transparent per-user pricing help reduce administrative workload and support informed decision-making, as seen in case studies reporting time savings of at least five hours per week.
3. extendedReach
Struggling with complex foster care placements and data management?
extendedReach is a web-based case management system specifically designed to streamline your operations, helping you efficiently track critical client information.
This means you can accurately capture, review, and share client details in real-time, helping to reduce your administrative workload significantly.
It’s time to simplify your foster care workflows.
extendedReach helps your caseworkers manage their workloads through a personalized portal, ensuring all critical client information is accurately captured and readily available. This leads to improved data accuracy and enhanced communication across your organization.
You’ll find that this system connects agencies, government, and funding sources effortlessly. Additionally, the ability to operate as a single agency solution or across multiple organizations provides the scalability needed to accommodate growing foster home networks. Plus, the web-based nature ensures mobile access to critical information, supporting your decision-making with powerful analytics.
The result is streamlined foster care workflows, reduced administrative burdens, and better support for every placement.
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Key features:
- Personalized Caseworker Portal: Empowers your team to manage individual workloads, ensuring accurate and real-time capture, review, and sharing of critical client information for efficiency.
- Inter-Organizational Connectivity: Facilitates seamless connections between agencies, government bodies, and funding sources, improving communication and collaboration across your entire ecosystem.
- Real-Time Data Management: Provides immediate access to accurate client data, supporting informed decision-making and reducing administrative tasks for your foster care coordinators.
Learn more about extendedReach features, pricing, & alternatives →
Verdict: extendedReach is truly the best foster care software for organizations seeking to streamline their operations, especially given its proven success with large-scale implementations like Bethany Christian Services, which earned a CIO100 Award. Its focus on real-time data and integrated agency connections make it ideal for improving efficiency and decision-making for your team.
4. FamCare
Is managing foster care placements overwhelming your team?
FamCare offers solutions like streamlined case management and effortless reporting. This means you can centralize client information and automate routine tasks.
You’ll gain a holistic view of every client’s journey, which is crucial for making the greatest impact. This empowers your team to make a lasting difference.
It’s time to elevate your social services.
FamCare is designed to address common challenges head-on, providing a comprehensive platform that streamlines your workflows. This includes specialized support for child and family services, offering comprehensive tools to safeguard children and strengthen families.
You can uncover trends, track outcomes, and make informed decisions to improve program effectiveness and client well-being. Additionally, FamCare’s flexible platform empowers your mission across various sectors, adapting to your agency’s unique needs.
Plus, you can expand your capabilities with powerful optional modules, including specific foster care features, ensuring a perfect fit for your agency. The result is better outcomes for your clients.
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Key features:
- Streamlined Case Management: Centralizes client information, automates routine tasks, and provides a holistic view of every client’s journey to reduce administrative burdens.
- Effortless Reporting: Generates customized reports with ease, helping you meet funder and regulatory body requirements and save valuable time on compliance.
- Flexible Deployment: Offers the choice between cloud-based or on-premise solutions to match your agency’s unique infrastructure and accessibility needs.
Learn more about FamCare features, pricing, & alternatives →
Verdict: FamCare is a strong contender for the best foster care software, designed to streamline your placements and reduce administrative burden. Its tailored solutions for child and family services, comprehensive case management, and effortless reporting capabilities help your agency manage complex caseloads, make data-driven decisions, and ensure compliance.
5. KCare
Struggling with foster care placement and tracking?
KCare offers mission-driven software that simplifies the management of child welfare and behavioral health. This means your organization can efficiently manage complex cases.
Their powerful, industry-leading case management and EHR solutions address challenges like information overload and tracking issues, helping you improve client outcomes and increase agency efficiency.
Here’s how KCare helps.
KCare provides reliable, configurable software solutions tailored for human services agencies. Its extendedReach platform, specifically for child and family social service agencies, is an easy-to-use, cloud-based case management system.
Additionally, Exym serves as a comprehensive EHR solution for behavioral health, empowering providers to improve client outcomes and manage revenue cycles. You can gain insights with data collection and analysis to improve outcomes and efficiencies.
Plus, Stabilify delivers innovative software for child welfare and social service professionals, leveraging data to boost efficiencies. This integrated suite supports better decision-making and streamlines your workflows, allowing you to focus on crucial care.
The result: empowered agencies improving outcomes.
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Key features:
- Case management and EHR: Provides powerful, industry-leading online software solutions to simplify child welfare and behavioral health management, ensuring efficient operations for your team.
- Cloud-based accessibility: ExtendedReach, designed for child and family social service agencies, offers an easy-to-use, affordable cloud-based system with a deep history in social services.
- Data collection and analysis: Stabilify delivers innovative software for child welfare and social service professionals, leveraging data collection and analysis to improve outcomes and efficiencies.
Learn more about KCare features, pricing, & alternatives →
Verdict: KCare is a strong contender for the Best Foster Care Software due to its integrated case management, EHR, and analytics solutions. With over 700 customers and 25,000 monthly users nationwide, KCare offers reliable and configurable tools that empower agencies to improve outcomes and streamline operations.
6. PlanStreet
Struggling with foster care placement and tracking?
PlanStreet offers comprehensive case management, analytics and reporting, addressing key pain points for shelter managers. This means you can streamline operations, moving away from fragmented systems.
It allows you to optimize workflows, programs, and client referrals with ease, transforming lives and daily processes. This leads to improved outcomes.
Here’s how PlanStreet solves these challenges.
The platform provides a user-friendly web and mobile app, offering workflow automation and standardized assessments. You can also leverage Power BI reporting and encrypted data security.
PlanStreet’s robust case management features allow you to register clients, assess risks and needs, and track service delivery. Additionally, you can easily modify case plans to meet client goals. Plus, with intake automation, you can select from exhaustive form lists or design your own for efficient data collection.
It also supports grants tracking, skill and training management for clients, and client referrals to third-party services. This comprehensive approach ensures you can monitor program impact with advanced analytics and reporting tools at every step.
While focusing on program impact, understanding how robust asset tracking and compliance systems bolster overall organizational health is also important.
The result is enhanced operational efficiency.
Key features:
- Case Management & Intake Automation: Register clients, assess needs, track services, and simplify client intake with customizable forms and data validation.
- Analytics & Reporting: Monitor program impact, track outcomes, and gain data-driven insights through dashboards and HMIS reports for informed decision-making.
- Workflow Automation & Security: Automate tasks, streamline processes, and ensure encrypted data security for your client information across web and mobile platforms.
Learn more about PlanStreet features, pricing, & alternatives →
Verdict: PlanStreet offers a comprehensive suite of tools that make it a strong contender for the best foster care software, simplifying case management, intake, and reporting. Its ability to grow and flex to your needs, along with easy integration, helps organizations streamline workflows and enhance impact.
7. Qualifacts
Struggling with foster care placement and tracking?
Qualifacts offers an integrated EHR solution designed to simplify your operations from end-to-end. This means you can manage virtual care, clinical documentation, and even billing more efficiently.
Your organization faces significant challenges with data accuracy and administrative workload; Qualifacts addresses this by providing intelligent workflows and robust reporting tools.
Here’s how Qualifacts can help.
Qualifacts streamlines scheduling and intake, automating form assignments and e-signatures for both staff and clients. Your clients can conveniently self-schedule through a secure portal, reducing wait times and keeping schedules full.
Its comprehensive virtual care features include a HIPAA-compliant patient portal, video appointments for groups, and automated reminders, reducing no-shows and enhancing efficiency. Additionally, the platform offers robust clinical documentation solutions, ensuring compliance and simplifying tracking of client progress with built-in assessments and treatment plans.
This leads to improved data accuracy and allows your team to coordinate and standardize care across different provider organizations through its interoperability and security protocols. Plus, you can optimize revenue cycles and gain actionable business insights with robust analytics and reporting.
Gain confidence in your operational efficiency.
Key features:
- Integrated EHR Platform: Simplifies end-to-end operations including virtual care, clinical documentation, and billing, ensuring streamlined workflows and reduced administrative burden for your organization.
- AI-Powered Documentation: Automatically generates clinical notes and progress reports based on session transcripts, saving your staff time and ensuring compliance with industry standards and regulations.
- Comprehensive Assessment Tools: Provides industry-standard and customizable assessment tools to track changes related to addiction, mental health, and trauma, enabling holistic understanding and personalized care plans.
Learn more about Qualifacts features, pricing, & alternatives →
Verdict: Qualifacts stands out as a strong contender for the Best Foster Care Software due to its robust EHR, AI-powered documentation, and comprehensive assessment tools. It truly streamlines workflows, enhances data accuracy, and supports crucial decision-making, addressing core pain points for foster care coordinators.
8. Bonterra
Struggling with foster care placements and paperwork?
Bonterra offers flexible case management tools and centralized records built for scale, helping you manage everything from intake to reporting. This means you can keep essential health records and communication logs organized, preventing information overload.
It makes it easier to deliver services with dignity and speed, allowing your team to focus on care, not administrative burdens.
Here’s how Bonterra helps.
Bonterra’s case management tools empower frontline staff to focus on critical care, rather than being bogged down by paperwork. The system centralizes records and streamlines workflows.
You get powerful reporting capabilities, simplifying data analysis and demonstrating program impact, which is vital for securing continued funding. This platform helps strengthen the social good ecosystem by providing technology and programs proven to drive impact. It’s built for scale, making it adaptable as your network grows.
Plus, Bonterra supports over 170,000 nonprofits, serving industries like Health + Human Services, and has supported over $18 billion in annual giving, touching 40 million lives.
The result is streamlined operations.
Key features:
- Flexible case management: Centralize records and use smart workflows to deliver services efficiently, ensuring all crucial information is easily accessible for your team.
- Powerful reporting: Generate insights effortlessly with robust reporting tools, helping you demonstrate program impact and justify investments to stakeholders.
- Scalable solutions: Built for growth, Bonterra supports large networks and diverse needs, allowing you to expand your foster care programs without disruption.
Learn more about Bonterra features, pricing, & alternatives →
Verdict: I believe Bonterra stands out as a strong contender for the best foster care software due to its flexible case management, centralized records, and powerful reporting, which are crucial for organizations seeking to streamline operations. It has supported $18 billion in annual giving, demonstrating its capacity for impact.
9. Charms
Struggling with foster care placements and record keeping?
Charms offers web, DNS, and mail management, making complex tasks straightforward. This helps your team focus on placements, not administrative headaches.
Your administrative workload will be significantly reduced, allowing you to improve data accuracy and communication. This means more time for what truly matters: supporting foster families.
Here’s how Charms simplifies your operations.
Charms provides comprehensive and user-friendly management tools for your web presence, email, and other services. This intelligent approach helps your organization streamline its digital infrastructure.
It’s designed to give you complete visibility into the health of your critical web assets. You can manage everything from websites to hosting, whether traditional or cloud-based, all from a single, easy-to-use interface. This eliminates the need to juggle multiple platforms, centralizing control and making management far more efficient for your foster care team. Charms also offers flexible updates management, ensuring your systems are always secure and up-to-date, which is crucial for maintaining sensitive records and communications.
Improved data accuracy and reduced administrative burden are within reach.
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Key features:
- Comprehensive management tools: Manage web, DNS, mail, and other services through a user-friendly interface, simplifying the technical aspects of your operations.
- Centralized visibility: Gain complete insight into the health of your websites and web applications from one place, ensuring data accuracy and operational stability.
- Flexible updates management: Keep your systems protected and up-to-date with adaptable update options, reducing security risks and improving efficiency.
Learn more about Charms features, pricing, & alternatives →
Verdict: Charms offers robust web and server management capabilities that can significantly streamline the digital operations of foster care organizations. Its user-friendly interface and centralized control over web assets make it a strong contender for the best foster care software, helping to reduce administrative burdens and enhance data accuracy.
Conclusion
Managing placements can feel impossible.
Choosing the right tool is daunting. You’re balancing tight budgets with complex needs, making the decision stressful and high-stakes for your foster care agency.
FamCare notes that modern software can reduce operational inefficiencies by automating documentation and scheduling. This frees up your team to focus on the direct care that children and families truly need.
Here’s what I recommend instead.
After this extensive review, Binti stands out as the clear solution for streamlining your workflows and cutting down the endless paperwork bogging you down.
I was most impressed by its ability to increase approved families by 30% through its mobile portal. The best foster care software like Binti helps place more children faster.
I recommend you book a free demo of Binti to see how its modules can transform your agency’s efficiency firsthand.
You’ll achieve better outcomes for children.
