Feeling like your cleaning business is stuck?
You’re juggling manual schedules and tight budgets, making it tough to take on more clients or improve your bottom line.
This disorganization leads to missed cleanings, unhappy clients, and a constant struggle to stay profitable, which holds your company back.
The industry is very sensitive to economic shifts. An IBISWorld report found that revenue slowed in 2020 due to office closures, proving how crucial efficiency is for survival.
But what if you could streamline operations and cut costs with the right tool? That’s exactly where specialized software comes in.
In this article, I’m going to guide you through the best janitor software available today. We will find a solution that fits your specific needs and budget.
You’ll learn how these tools automate scheduling, manage supplies, and ultimately help you expand your service capacity without breaking the bank.
Let’s dive in.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Connecteam → | Operations managers, large teams | |
| 2 | Janitorial Manager → | Small to medium janitorial firms | |
| 3 | CleanGuru → | Growing janitorial businesses | |
| 4 | Swept → | Commercial cleaners, multi-location | |
| 5 | Housecall Pro → | Small to medium cleaning companies |
1. Connecteam
Tired of juggling too many apps for your janitorial business?
Connecteam offers a unified platform to simplify your daily operations and workforce management. This means you can streamline tasks from scheduling to payroll.
Your business often struggles with fragmented systems and manual processes. Connecteam addresses this by providing real-time visibility and automated workflows. This centralizes critical functions, saving you significant time.
So, how does Connecteam achieve this?
Connecteam helps you manage your deskless teams by simplifying everyday work and ensuring smooth operations, wherever your cleaning crews are. You can automate scheduling, prevent mistakes, and ensure the right people are assigned to jobs precisely when and where they’re needed.
Additionally, the system includes a time clock for auto-recording precise work hours, simplifying timesheet approvals, and ensuring accurate payroll with reliable data. This makes work flow smoothly with digital forms, checklists, and real-time task delegation, which helps ensure quality work and provides clear visibility into progress. You can also deliver bite-sized training courses and track their completion.
Connecteam is designed to cut costs by optimizing labor expenses, replacing inefficient tools, and avoiding payroll errors. It also boosts productivity with tools that simplify everyday workflows, and helps you stay compliant with precise records and digital documentation.
Key features:
- Operations Management: Streamline daily tasks from smart time tracking and efficient staff scheduling to real-time task delegation and instant field reporting.
- Team Communication: Keep your entire workforce connected with company newsfeeds, secure business messaging, a searchable directory, and real-time feedback surveys.
- HR & Skills Development: Simplify HR processes with mobile training courses, quizzes, document storage, and tools for recognition, rewards, and time off management.
Learn more about Connecteam features, pricing, & alternatives →
Verdict: Connecteam is an excellent choice as the best janitor software, providing robust tools that help cleaning service operations managers cut costs, crush productivity, and maintain compliance. Its unified platform, as demonstrated by NAE Cleaning Solutions achieving a tenfold ROI and 98% complaint reduction, streamlines essential functions like scheduling, time tracking, and task management.
2. Janitorial Manager
Struggling to manage your cleaning operations efficiently?
Janitorial Manager offers a cloud-based solution to boost your efficiency and financial success. This means you can easily track time, manage equipment, and handle bidding with transparency.
The software empowers you to make informed decisions, ensuring your operation is both efficient and profitable, even opening doors for growth. Here’s how it helps.
Simplify your cleaning business operations.
Janitorial Manager solves the problem of scattered data and manual processes by providing an all-in-one system. This integrated approach helps you gain visibility into your entire operation.
You can effortlessly document and track equipment lifespan, assign job checklists to specific locations, and perform custom inspections to provide feedback. This means you can ensure compliance with service agreements and maintain quality standards. Additionally, the work order management feature allows you to track special projects and view costs for profitability.
Plus, its messaging feature facilitates live chat and picture sharing with staff and customers, with all communications stored for historical tracking. The unique Scan4Clean™ QR codes offer service tracking and allow clients to provide feedback, ensuring accountability and improving client satisfaction.
The result is increased efficiency and better results.
Speaking of managing staff and ensuring efficiency, my article on best attendance tracking software provides useful insights.
Key features:
- Comprehensive Operations Management: Track time, manage equipment, handle work orders, and conduct inspections to boost efficiency and ensure compliance across all your cleaning operations.
- Financial Visibility and Profitability: Utilize job costing and bidding tools to easily identify profitable jobs, reduce expenses, and achieve your financial goals with clear data.
- Enhanced Communication and Transparency: Use the built-in messaging app and client portal to streamline communication with staff and clients, fostering transparency and improving retention.
Learn more about Janitorial Manager features, pricing, & alternatives →
Verdict: Janitorial Manager is specifically designed by janitors for janitors, making it an excellent choice as the best janitor software for small-to-medium janitorial service companies seeking to improve efficiency and financial success. Its comprehensive features, from time and equipment tracking to job costing and client portals, allow you to manage operations with confidence.
3. CleanGuru
Struggling with overwhelming janitorial software choices?
CleanGuru streamlines your operations with an all-in-one platform for bidding, invoicing, checklists, scheduling, timekeeping, and inspections. This means you can easily manage your entire workflow from a single source.
Here’s how CleanGuru helps: it addresses the common pain point of disjointed systems by offering a centralized solution, enabling you to reduce operational costs and expand service capacity. You’ll look more professional, save time, and close more deals.
Ready to simplify your janitorial business?
CleanGuru offers robust bid management with a bidding calculator, sample proposals, and proposal customization, letting you tailor presentations to specific client needs. The system also includes detailed workloading, area/room measurements, and consumables calculators to ensure accurate and competitive bids, even on the go with their mobile app.
Additionally, CleanGuru provides real-time client communication through its integrated CRM, allowing you to track contact info, notes, bids, invoices, and inspections in one client view. You can also automate follow-up emails, send employee messages, and utilize mobile app check-in/out with geofencing and late alerts for better crew coordination. Plus, you get QuickBooks integration to seamlessly sync timesheets for payroll-ready reports. The result is better client retention and a competitive edge through superior hygiene management. You might find my guide on 5+ Best Standard Operating Procedures Software helpful, especially when setting up [detailed cleaning inspection checklists] for quality control.
While we’re discussing financial management, understanding the intricacies of SaaS billing software can significantly improve your cash flow.
Key features:
- Comprehensive Bid Management: Create professional, customized proposals with precise workloading, area/room measurements, and pricing recommendations to win more jobs.
- Integrated Workflow Solutions: Manage invoicing, scheduling with drag-and-drop ease, mobile timekeeping with geofence alerts, and detailed cleaning inspection checklists for quality control.
- Client Communication and Analytics: Utilize a CRM for a one-stop client view, automated follow-up emails, and generate performance review reports with graphic dashboards.
Learn more about CleanGuru features, pricing, & alternatives →
Verdict: For operations managers seeking the best janitor software to consolidate tools and boost efficiency, CleanGuru’s comprehensive suite offers exceptional value. Its mobile bidding, real-time alerts, and QuickBooks integration are specifically designed to reduce costs and enhance capacity, making it a compelling choice for growing janitorial businesses aiming for a competitive edge.
4. Swept
Struggling to manage your janitorial business with ease?
Swept offers janitorial software to simplify and grow your commercial cleaning business. This means you can launch, optimize, and scale your operations with confidence.
You can save 7 hours a day by streamlining tasks, from employee time tracking for payroll to organizing communications in one place. Here’s how to simplify your cleaning job management.
How can Swept transform your operations?
Swept provides easy-to-use janitorial software to simplify and grow your commercial cleaning business with confidence. This allows you to manage many remote locations and employees effectively.
The software offers real-time visibility into your entire operations with notifications, supply tracking, and reporting, ensuring everything runs smoothly. Additionally, you can reduce turnover by setting up cleaners for success with an easy-to-use app, translations into over 100 languages, and clear instructions. Plus, Swept helps you retain more customers by simplifying quality delivery and keeping clients in the loop.
The result is a more efficient and profitable business, attracting new accounts and improving overall customer satisfaction.
Key features:
- Online time tracking: Simplify payroll reporting by accurately tracking employee time, ensuring easy management for both you and your team.
- Real-time visibility: Gain confidence in your operations with real-time notifications, supply tracking, and comprehensive reporting to monitor everything effectively.
- Cleaner app and translations: Reduce employee turnover by providing an easy-to-use cleaner app with instructions translated into over 100 languages, setting your cleaners up for success.
Learn more about Swept features, pricing, & alternatives →
Verdict: Swept is a strong contender for the best janitor software, helping you reduce costs and expand capacity. It significantly improves efficiency, accountability, and quality, leading to happier customers and increased profits. Users report a 91% better cleaner retention rate than the industry average, demonstrating its impact.
5. Housecall Pro
Is managing your janitorial business becoming overwhelming?
Housecall Pro simplifies your operations, from winning jobs to managing teams, helping you save time and earn more. This means you can focus on expanding your service capacity.
This platform helps you overcome the headache of juggling schedules and tracking client needs, providing a centralized system to manage every aspect of your cleaning business. You’ll get more done with less effort.
Here’s how you can streamline your operations.
Housecall Pro helps you grow revenue with automated marketing and communications, managing jobs by scheduling efficiently, and getting paid faster with flexible payment options. Additionally, you can run your entire business by staying on top of daily admin, accounting, and performance metrics.
For example, the scheduling feature lets you assign and dispatch teams effectively, while the mobile app allows you to run your jobs from anywhere, ensuring real-time adjustments to staffing. Plus, integrated customer contact tools keep clients updated, fostering better relationships and client retention.
You can also leverage AI Team for 24/7 custom support, utilize time tracking for accurate payroll, and gain real-time insights through advanced reporting, simplifying compliance and predictive maintenance. This comprehensive approach expands service capacity.
The result: a streamlined, more profitable janitorial business.
If you’re also exploring broader business management solutions, my guide on best hotel property management system provides valuable insights.
Key features:
- Automated Marketing & Communication: Win more jobs and build a strong reputation with features like online booking, review management, and pipeline dashboards.
- Job & Workforce Management: Efficiently assign and dispatch teams using scheduling, mobile apps, and real-time vehicle GPS tracking for optimal coordination.
- Financial & Administrative Control: Simplify payments, invoicing, payroll, and accounting with integrated tools that provide real-time insights into your business performance.
Learn more about Housecall Pro features, pricing, & alternatives →
Verdict: Housecall Pro is a top contender for the best janitor software, designed to reduce operational costs and expand capacity for small to medium-sized cleaning companies. With features like automated billing and customer management, businesses like Arvizu Commercial Cleaning have experienced 3.3X revenue growth.
6. ZenMaid
Is manual scheduling stealing your precious time?
ZenMaid is designed to automate, simplify, and grow your maid service. This means you can ditch the stress of juggling paper, spreadsheets, and endless calls.
Here’s how this software provides a beautiful, full calendar that is never stressful for your cleaning business. You can finally stop worrying about missed appointments and unnecessary distractions.
It’s time to streamline operations.
ZenMaid solves your scheduling woes with features built specifically for janitorial services. You can easily manage appointments with various scheduling views, like daily, weekly, or map views, ensuring you find open slots quickly.
Additionally, automated communications via email and SMS cut down time spent on customer and team interactions by 70%. Your cleaners receive appointment details directly on mobile apps, eliminating wasted time and ensuring they are always informed. Plus, built-in booking forms convert website visitors into new clients, growing your revenue.
The result is a stress-free cleaning business.
Key features:
- Simple Scheduling: Drag-and-drop calendar for creating, viewing, and editing jobs, instantly notifying customers and cleaners of updates.
- Automated Communications: Sends appointment confirmations, reminders, and “on the way” notifications via email and SMS, reducing no-shows by 70%.
- Online Booking & Mobile Apps: High-converting booking forms generate new leads, while iOS and Android apps provide cleaners with appointment details and work orders.
Learn more about ZenMaid features, pricing, & alternatives →
Verdict: ZenMaid is specifically crafted as the best janitor software for operations managers seeking to reduce costs and expand service capacity. It automates scheduling and communication, saving over 20 hours weekly on tedious tasks, as demonstrated by user testimonials like Stephanie Pipkin, who grew her business to $1M.
Conclusion
Ready to stop juggling schedules?
Choosing the right tool is tough. You need a system that fixes disorganization without draining your budget or overwhelming your small enterprise.
The trend is toward automation. An IDMI.Net report highlights how energy-efficient cleaning equipment boosts operational efficiency. Adopting this forward-thinking approach is absolutely key to staying competitive.
So here’s what I’d recommend.
From everything I’ve reviewed, Connecteam stands out. It’s a unified platform that directly tackles the disorganization holding your cleaning business back.
When managing an enterprise, understanding enterprise legal management software is crucial for financial control and risk mitigation.
Just look at NAE Cleaning Solutions, which saw a tenfold ROI and 98% complaint reduction. In my opinion, it’s the best janitor software because it truly helps you scale.
I highly recommend you start a free trial of Connecteam to see the immediate impact it can have on your entire team.
Your operations will run much smoother.
