Dreading your next eDiscovery request?
Manually tracking legal holds across siloed systems is a total nightmare. It leaves you vulnerable to costly mistakes and crippling compliance failures.
The pressure mounts when you must justify every action to stakeholders. Balancing cost, features, and integration becomes an overwhelming task for any team.
Without a centralized system, critical data can be accidentally deleted by well-meaning employees. This not only complicates discovery but can lead to severe legal penalties.
But what if you could streamline the entire process? The right software automates holds and secures your data, ensuring defensible preservation every time.
In this guide, I’ll break down the best legal hold software on the market. I will explore top solutions designed to help you conquer risk and expedite your discovery.
You’ll discover how to choose a tool that integrates with your existing systems. This will help you confidently manage your legal obligations.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Exterro → | Mid-sized to enterprise companies | |
| 2 | Logikcull → | Small to mid-sized legal teams | |
| 3 | Zapproved → | In-house corporate legal teams | |
| 4 | DISCO → | Legal compliance officers & IT directors | |
| 5 | Onit → | Enterprise legal departments |
1. Exterro
Are escalating litigation risks overwhelming your legal team?
Exterro Legal Hold helps you easily create, manage, and track legal holds and custodian questionnaires. This means you save time and increase defensibility in your legal processes.
The software addresses your pain points by providing automated workflows and AI-powered process optimization, ensuring you slash e-discovery timelines and costs.
It’s time to gain unparalleled control.
Exterro offers a comprehensive platform for e-discovery, data privacy, cybersecurity, and digital forensics. It leverages artificial intelligence across the platform to provide deep insight and control over all your data sources, including on-network, cloud, and mobile devices.
This allows your team to easily understand your data and take swift action against any data risks, providing automated legal hold notifications and managing complex e-discovery activities from preservation to production. The platform also offers in-place preservation to protect ESI from accidental deletion. Additionally, the Employee Change Monitor proactively detects employee status changes, ensuring ongoing compliance.
Plus, with Exterro’s Data Source Discovery, your legal teams will have automatic, refreshed access to all relevant data locations, further streamlining your operations. The Data Risk Management Platform integrates privacy, legal operations, and cybersecurity seamlessly.
Minimize risk and ensure compliance.
Key features:
- Automated Legal Holds: Easily create, manage, and track legal holds and custodian questionnaires, saving your team valuable time and increasing defensibility in your legal processes.
- In-Place Preservation: Secure electronically stored information (ESI) from accidental deletion before collection, effectively reducing your organization’s risk with defensible practices.
- AI-Powered Data Management: Leverage artificial intelligence to gain deep insight into data, manage e-discovery activities, and ensure compliance across all your data sources.
Exterro features, pricing, & alternatives →
Verdict: Exterro offers a powerful, unified platform designed to handle your organization’s full range of data risks. For mid-sized to enterprise companies seeking the best Legal Hold software, its comprehensive features, AI capabilities, and proven track record make it a top contender for reducing spoliation sanctions and optimizing e-discovery processes.
2. Logikcull
Tired of eDiscovery complexity and cost?
Logikcull offers a self-serve platform to automate your eDiscovery and legal holds, helping you conquer risk.
This means you can say goodbye to legacy tools, manual redaction, and costly third-party vendors, making your processes more efficient and secure.
It’s time to streamline your legal hold process.
Logikcull allows you to automate legal hold notices, reminders, and tracking, even directly through Slack, enhancing security and speed. This capability helps you ditch manual email tracking and cumbersome spreadsheets.
You can collect data in seconds by dragging and dropping files or integrating directly with sources like Slack, Microsoft 365, and Google Vault. This instant data collection and automated sorting significantly reduce the time and effort traditionally spent on data preservation and early case assessment. Furthermore, it offers powerful integrations and end-to-end discovery, from ingestion to production, ensuring you have everything covered.
Finalize your productions with a single click.
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Key features:
- Automated Legal Holds: Streamline legal hold notices and tracking directly via email and Slack, replacing manual spreadsheets for increased speed and security.
- Instant Data Collection: Quickly pull data from sources like Slack, Google Vault, and Microsoft 365, eliminating reliance on costly vendors or internal IT teams.
- End-to-End Discovery: Manage your entire eDiscovery workflow, from ingestion and automated data sorting to document review and final production, all within one platform.
Logikcull features, pricing, & alternatives →
Verdict: Logikcull stands out as a top contender for the best legal hold software due to its ability to automate legal holds, provide instant data collection, and support end-to-end discovery. Its user-friendly interface and robust integrations can help your team reduce costs and expedite litigation preparedness, leading to significant time savings, with one user reporting a 90% reduction in subpoena response timelines.
3. Zapproved
Struggling with complex legal hold requirements?
Zapproved’s ZDiscovery platform is designed to help your corporate legal team take control, offering powerful legal hold management features.
This means you can initiate legal holds, track custodian compliance, and easily pull customizable reports, dramatically reducing outside counsel spend.
Here’s how ZDiscovery simplifies ediscovery.
ZDiscovery streamlines the entire ediscovery process, enabling your team to seamlessly preserve, collect, and review data.
You can automatically preserve and lift custodian data holds across platforms like Microsoft 365, Google Vault, and Slack, ensuring defensible preservation.
Additionally, you can conduct targeted collections from various sources, upload them for review, and easily bring more review in-house, gaining faster insights while saving time and improving compliance.
The result is reduced risk.
Key features:
- Legal hold management: Initiate and track legal holds, monitor custodian compliance, and generate customizable reports to maintain a clear audit trail.
- Automated preservation: Automatically preserve and release custodian data holds across diverse platforms like Microsoft 365, Google Vault, and Slack.
- Targeted data collection: Conduct precise collections from sources like Microsoft Exchange, upload for review, and bring document review in-house for faster insights.
Zapproved features, pricing, & alternatives →
Verdict: Zapproved’s ZDiscovery is an excellent choice as the best legal hold software, especially for in-house corporate legal teams needing to centralize control over ediscovery. Its focus on simplified workflows and robust reporting helps you save time, improve compliance, and defensibly reduce risk.
4. DISCO
Struggling with complex legal holds and discovery?
DISCO offers a cloud-based legal hold platform, Ediscovery software, and AI-powered tools designed to streamline your legal processes. This means you can gain centralized control over data preservation.
Their “Hold” product provides a single, cloud-based platform to preserve data, notify custodians, and track holds with a defensible audit trail, leading to an 85% potential time savings over manual holds.
This empowers your legal team to conquer risk.
DISCO provides comprehensive, cloud-native solutions and services. They integrate state-of-the-art AI, including Cecilia AI, directly into your existing litigation and investigation workflows.
This enables you to investigate facts faster with secure AI tools, built for and by lawyers. For example, you can get 87% time savings investigating fact questions with Cecilia Q&A, and review 32,000 documents per hour with Cecilia Auto Review.
Their Case Builder also boasts 98% faster deposition summaries. The result is better legal outcomes, enhanced productivity, and reduced costs.
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Key features:
- Automated Legal Hold: Automate data preservation, custodian notifications, and audit trails from a single cloud-based platform, reducing manual work by 80%.
- AI-Powered Ediscovery: Leverage Cecilia AI for faster fact investigation, document review at 32,000 docs per hour, and streamlined deposition summaries.
- Cloud-Native Platform: Benefit from a secure, easy-to-use system for Ediscovery and case management, built to handle your most complex legal matters.
DISCO features, pricing, & alternatives →
Verdict: If your organization needs a robust, AI-driven solution to manage increasing litigation risks and complex compliance, DISCO stands out as a strong contender for the best legal hold software. Its integrated platform and impressive time-saving statistics, like the 80% reduction in manual hold work, make it a powerful choice for legal compliance officers and IT directors.
5. Onit
Struggling with complex legal workflows and mounting litigation risks?
Onit’s AI-native Unity platform streamlines your entire legal operation, from contracts to compliance, all in one place.
This means you can manage holds and service requests centrally, drastically reducing the risk of spoliation sanctions and ensure defensible preservation of electronically stored information.
Simplify your legal operations now.
Onit helps you conquer risk and expedite discovery by providing a unified hub for all legal workflows. This empowers your legal team to better manage complexity and drive innovation with AI.
With features like automated matter, legal request, and spend management, you can securely manage documents to streamline critical legal processes. Additionally, the platform’s secure data repository consolidates all your legal documents, contracts, and policies in one cloud-based location, allowing you to upload and import data from any source and build custom reports.
Plus, you can leverage hundreds of prebuilt integrations and workflows, or build your own tailored apps using Unity’s no-code interface, expanding your reach and connecting all your data effortlessly.
Transform your legal department today.
Key features:
- Centralized Legal Operations: Manages enterprise legal workflows, contracts, vendors, and spend on a single AI-native platform, lowering costs and increasing productivity for your organization.
- Secure Data Repository: Consolidates all legal documents, contracts, and policies in a cloud-based repository with granular access management and integrations with NetDocuments, iManage, and SharePoint.
- AI-Powered Automation: Utilizes powerful ML models and LLMs to automate workflows, enhance decision-making, and provide actionable insights for spend, matter, legal requests, and contract management.
Onit features, pricing, & alternatives →
Verdict: Onit’s Unity platform offers comprehensive solutions, making it a strong contender for the best legal hold software. Its AI-native capabilities and unified platform help streamline legal operations, reduce compliance risks, and optimize electronic discovery processes, as evidenced by customer successes like Instacart’s 10% legal spending savings.
6. Pagefreezer
Are you prepared for ever-increasing litigation risks?
Pagefreezer helps you collect accurate records straight from the source. This means staying compliant, responsive, and litigation-ready for your organization.
You need to quickly locate, hold, and export defensible records from digital platforms. This reduces your risk, cost, and response time when facing complex eDiscovery and litigation.
This is why Pagefreezer excels.
Pagefreezer solves your data preservation challenges by automatically archiving content from various sources, helping you meet FOIA, SEC, FINRA, and other regulatory recordkeeping requirements. I appreciate how it captures online content before it’s edited or deleted, which is essential for supporting internal reviews and legal investigations. You gain peace of mind knowing your organization is protected. This capability ensures that any piece of content you’ve collected from the internet is stored and retrievable to an evidential standard, significantly improving your workflow efficiency.
It’s all about maintaining control and defensibility.
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Key features:
- Automated archiving: Automatically captures and preserves content from websites, social media, Microsoft Teams, and mobile texts for regulatory compliance.
- eDiscovery & Legal Hold: Quickly locates, holds, and exports defensible digital records, significantly reducing your litigation risk, cost, and response time.
- Evidence Collection: Enables the capture of online content before it’s altered or deleted, supporting your internal reviews and critical legal investigations.
Pagefreezer features, pricing, & alternatives →
Verdict: If you’re an IT director or compliance officer looking for the best legal hold software that offers reliable, audit-ready preservation and expedited eDiscovery, Pagefreezer is a strong contender. Its ability to save organizations hundreds of hours annually and provide peace of mind regarding digital record integrity makes it an invaluable asset for your legal and compliance needs.
7. Nuix
Struggling with complex data for legal hold?
Nuix Neo Legal offers faster, easier, and smarter eDiscovery to combat evaluation paralysis and mounting litigation risks.
This platform helps your organization transform vast amounts of unstructured data into actionable insights, providing speed, scalability, and forensic accuracy for critical legal processes.
You need to unlock value from your data.
Nuix Neo Discover brings AI-driven power to your review process, providing ethical AI deployed your way. This means you can quickly ingest and aggregate data from over 1000 file types, turning messy information into structured, searchable assets.
Their advanced AI classifies and contextualizes data with bespoke language models, helping you zero in on only what you need. This reduces manual effort, accelerating data analysis and review, so you can spend more time on critical tasks and less on repetitive processes. The result is secure, audit-ready preservation workflows and optimized eDiscovery processes.
Key features:
- Legal eDiscovery and Early Case Assessment: Gain valuable insights from your data and make informed decisions faster for complex legal proceedings.
- AI-Driven Data Transformation: Utilize advanced AI to classify, contextualize, and transform over 1000 file types of unstructured data into searchable assets.
- Automated Workflow and Scalability: Reduce manual effort and accelerate data analysis with automated processes for swift and accurate insights.
Nuix features, pricing, & alternatives →
Verdict: Nuix Neo Legal is well-suited as a best legal hold software, especially for mid-sized to enterprise companies, offering robust capabilities for legal eDiscovery and early case assessment. Its ability to process over 1000 file types and leverage AI-driven insights, as trusted by over 1800 organizations, directly addresses concerns about defensible preservation and litigation preparedness.
8. Mitratech
Struggling with complex compliance and litigation risks?
Mitratech’s platform offers specific capabilities like Legal Hold to address these challenges head-on.
Their solution helps you conquer risk and expedite discovery, providing the defensible preservation of electronically stored information you need.
Simplify your legal hold process.
Mitratech centralizes data insights and leverages AI to automate and streamline your legal hold management. This means you can achieve approximately 75% faster legal hold management, freeing up your team.
You’ll find unprecedented efficiency and cross-functional visibility, helping you focus on driving your business forward. This platform connects your legal, risk, and HR departments, integrating with your existing systems and supplementing your current software seamlessly.
The result is smarter automation and collaboration for greater accuracy and compliance.
Key features:
- Legal Hold functionality: Specifically designed for efficient, defensible preservation of electronically stored information.
- Workflow Automation: Enables a 90% reduction in process time from new matter creation to approval, accelerating critical legal operations.
- AI-Driven Analytics: Provides a central repository for advanced analytics and AI invoice review to enhance accuracy and decision-making.
Mitratech features, pricing, & alternatives →
Verdict: Mitratech offers a robust solution for legal and compliance professionals seeking the best legal hold software. Its integration capabilities, AI-powered automation, and specialized Legal Hold product are ideal for organizations aiming to reduce risk, streamline discovery, and gain cross-functional visibility.
Conclusion
Ready to end legal hold headaches?
Choosing the right software is a huge challenge for your legal department. You’re stuck balancing complex features, integration needs, and budget demands from stakeholders.
Making the wrong choice isn’t just an inconvenience; it’s a significant liability. It can lead to severe legal penalties, data spoliation, and a crippled eDiscovery process that puts your entire organization at risk.
Here’s what I recommend.
From my deep dive, Exterro stands out as the clear winner. It directly addresses these evaluation challenges by offering a powerful, unified platform for total control.
I was particularly impressed by its in-place preservation and AI-powered process optimization. It’s the best legal hold software for ensuring defensible workflows and slashing e-discovery costs.
I strongly suggest you book a free demo of Exterro to see firsthand how it can simplify compliance and protect your organization.
You’ll conquer risk and expedite discovery.
