Is your dojo admin getting overwhelming?
You’re likely spending more time on scheduling, chasing payments, and handling paperwork than you are on the mat teaching your students.
The real problem is when administrative chaos costs you revenue and students, directly impacting your school’s ability to thrive and grow.
These small operational hurdles often go unnoticed but collectively drain your resources. They prevent you from focusing on what truly matters: your students’ progress.
The right technology can solve this by automating your daily operations, freeing you up to focus on delivering high-quality martial arts instruction.
In this article, I’m going to review the best martial arts software to help you streamline everything from member billing to class sign-ups.
While optimizing your operations, don’t overlook strategies to boost your bottom line. My article on marketing analytics tools offers crucial insights for revenue growth.
You’ll discover how these tools can help you increase revenue, boost student retention, and finally regain control of your valuable time.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | Gymdesk → | Thriving modern martial arts businesses | |
| 2 | Zen Planner → | Growing multi-location schools | |
| 3 | Kicksite → | Small to mid-size martial arts schools | |
| 4 | PushPress → | Scaling academies and gyms | |
| 5 | RhinoFit → | Small budget-conscious schools |
1. Gymdesk
Tired of administrative tasks consuming your time?
Gymdesk offers digital membership management and automated billing, tackling those time-consuming administrative tasks for you. This means you can easily enroll members and set monthly billing on autopilot.
The software ensures you regain valuable time and reduce administrative frustration. This allows you to focus more on teaching.
Ready to simplify your operations?
Gymdesk helps you manage complex schedules and payments with features like online booking and recurring payment processing. Plus, its attendance and progression tracking allows you to monitor student advancement effortlessly, even notifying you when students are ready for their next belt test. Additionally, the platform provides a modern gym website and online widgets, making it easier to attract new leads and manage your classes. This means you can offer an exclusive online member portal where your students can update their information, book private classes, and even access gated content.
The result is more paying members and more free time.
Key features:
- Automated Billing & Payments: Streamline revenue collection with recurring payment capabilities, automatic payment resolution, and notifications for overdue payments, ensuring you never miss a payment.
- Comprehensive Member Management: Effortlessly manage memberships, track attendance, monitor student progression through ranks, and provide a self-service member portal to reduce your administrative load.
- Integrated Marketing & Website Tools: Capture and nurture leads with built-in forms, publish a professional website at no extra cost, and send mass messages to engage your entire member base.
Learn more about Gymdesk features, pricing, & alternatives →
Verdict: Gymdesk’s focus on simplifying billing, member management, and marketing makes it an ideal solution for martial arts school owners. Features like automated payments and attendance tracking allow you to reclaim time and focus on instruction, making it the best martial arts software for a thriving, modern business.
2. Zen Planner
Tired of drowning in administrative tasks?
Zen Planner helps you streamline operations by automating scheduling, payments, and member management. This means you can reclaim hours to focus on teaching.
You can centralize member info, manage complex class schedules, and process payments effortlessly, freeing you from juggling multiple spreadsheets.
Here’s how to boost your martial arts business.
Zen Planner streamlines your administrative burden, allowing you to dedicate more time to your students and grow your business. You can manage memberships and build class packages with ease, ensuring your martial arts school runs smoothly.
The software offers comprehensive financial reporting and dashboards, giving you clear insights into your revenue and operations. Additionally, it includes essential features like skill and belt tracking for martial arts schools, making progress monitoring simple. Plus, automated marketing and sales tools, including CRM, SMS, and email templates, help you attract and retain students.
You’ll also get a branded app, automated communications, and pre-built retention campaigns to deliver an unmatched member experience. This ensures your students stay engaged, making every interaction memorable.
Experience growth with seamless gym management.
Key features:
- Automated Scheduling & Payments: Simplifies class scheduling and billing processes, reducing lost revenue from missed payments and freeing up your time.
- Member & Staff Management: Provides tools for member insights, skill/belt tracking, and staff management, ensuring smooth operations and clear oversight of student progress.
- AI-Driven Marketing & Engagement: Boosts sales and retention through automated campaigns, lead tracking, and two-way texting, improving student engagement and business growth.
Learn more about Zen Planner features, pricing, & alternatives →
Verdict: Zen Planner excels by automating time-consuming administrative tasks, offering robust financial insights, and providing specific features like skill and belt tracking, which are crucial for martial arts schools. Dave Kovar stated it saved his schools “10-12 hours a week per location,” making it a strong contender as the best martial arts software for streamlined operations and business growth.
3. Kicksite
Are you tired of endless administrative tasks? This challenge is common for martial arts school owners, who need to streamline operations to focus on teaching. Kicksite’s martial arts software is designed specifically for your unique needs.
This means you can handle student paperwork, attendance, and belt tracking with ease, letting you reclaim your evenings. It’s like having a dedicated business partner for your school. So, how does it help your business grow?
Kicksite helps you simplify operations and boost revenue.
You can manage complex schedules effortlessly with Kicksite’s dedicated attendance and belt tracking tools, tailored for various martial arts styles like Jiu-Jitsu and Taekwondo. This eliminates worries about who attended class or is ready for promotion, simplifying management with one-click promotions. Plus, managing payments becomes straightforward, cutting down on lost revenue. It also tackles payment collection head-on with automated recurring billing, failed payment alerts, and a clear overview of all past due invoices. You also get unlimited one-way texting for free, ensuring seamless communication with students and prospects without hidden fees.
This means you can focus on instruction, not administration.
Beyond student management, efficient employee administration is also crucial. For insights on this, my article on best PTO tracking software offers valuable guidance.
Key features:
- Comprehensive Student Management: Easily track attendance, manage belt progressions, and maintain detailed student records specifically for martial arts programs.
- Automated Billing & Payments: Set up recurring payments, receive alerts for failed transactions, and view all past-due invoices at a glance with competitive processing fees.
- Integrated Communication & Marketing: Send emails and texts to students, set up automated messaging for prospects, and use lead capture forms and landing pages to grow your student base.
Learn more about Kicksite features, pricing, & alternatives →
Verdict: Kicksite is built to address the core challenges of martial arts school owners, offering specialized tools for attendance, billing, and communication. Its robust features, like automated payments and lead capture forms, make it a strong contender for the best martial arts software to streamline your operations and foster growth.
4. PushPress
Are you juggling too many administrative tasks?
PushPress offers gym management software specifically designed for martial arts academies, streamlining operations and boosting revenue. This means you can simplify complexities without juggling multiple tools.
Their platform helps you conquer common challenges like managing schedules, handling payments, and coordinating communications. You can effectively manage daily operations in one seamless platform.
So, how does it all work?
PushPress helps you transform prospects into paying clients and keep current members engaged. It automates lead engagement with prebuilt workflows and messaging, plus provides analytics to refine your marketing strategy.
Additionally, you can enhance member relationships using two-way SMS and automated surveys, while gaining insights from behavioral data to boost retention. The platform simplifies communication with personalized, automated messages across SMS, email, and social media.
This comprehensive suite includes tools for automated billing, easy member management, and simplified scheduling, allowing you to focus on delivering quality instruction and growing your business.
It truly centralizes everything you need.
If your business extends to specialized care, my analysis of best pediatric software could provide insights for managing patient care and boosting revenue.
Key features:
- Complete Management Platform: Streamlines administrative workflows, from automated billing and integrated payments to handling member data and simplifying schedules, all in one place.
- Automated Lead Engagement (Grow): Automates lead capture, prebuilt workflows, and targeted messaging with analytics, converting prospects into paying clients and optimizing marketing efforts.
- Branded Member App (Train): Offers a custom app for members to log workouts, track skills, reserve classes, and engage through social feeds, building community and enhancing retention.
Learn more about PushPress features, pricing, & alternatives →
Verdict: PushPress provides a complete management platform that simplifies operations, automates billing, and enhances member engagement, making it a robust option if you’re seeking the best martial arts software to scale your academy and boost revenue. Case studies show clients like Dominion MMA jumping from 20 to nearly 400 members.
5. RhinoFit
Are administrative tasks overwhelming your martial arts school?
RhinoFit’s gym management software simplifies operations, helping you reclaim time for instruction.
You can automate time-consuming tasks like billing, emailing members, and class scheduling, meaning you can dedicate more time to growing your business.
Streamlining your operations is key.
RhinoFit introduces an intuitive platform to help you manage your martial arts school efficiently. This means automating tasks like member check-ins and billing, which are often major time sinks.
You also get a cloud-based mobile app for both Android and Apple devices, allowing members to make class reservations and track their attendance history directly from their phones. This enhances member engagement and frees up your staff.
Additionally, RhinoFit offers 24/7 door access control and EMV point-of-sale terminals, enabling you to operate a modern facility with secure, easy payment processing.
Simplify your gym management with RhinoFit.
Speaking of growing your business, building brand trust is essential. My article on best customer reference management software details how to achieve this.
Key features:
- Automated operations: Automate billing, member emails, and class scheduling, freeing your time to focus on business growth and marketing your martial arts school effectively.
- Comprehensive member management: Keep precise track of members, manage billing and memberships, and simplify daily tasks such as member check-ins using the software.
- Integrated mobile access: Utilize the cloud-based mobile app for Android and Apple phones, enabling members to make class reservations and view their attendance history.
Learn more about RhinoFit features, pricing, & alternatives →
Verdict: RhinoFit stands out as the best martial arts software because it simplifies gym operations by automating crucial tasks like billing, scheduling, and member management. It helps martial arts school owners focus on instruction and growth, thanks to its user-friendly tools and mobile app, all while being an inexpensive alternative.
6. Spark Membership
Are administrative tasks consuming your martial arts school?
Spark Membership helps you reclaim your time with tools for efficient management, member attraction, and revenue growth. This means you can focus on instruction, not paperwork.
You know the struggle of managing payments, chasing down attendance, and feeling stuck in a never-ending treadmill of “low value” work. It’s time for your business to truly thrive.
This is where Spark makes all the difference.
Spark Membership helps you automate daily operations like a full marketing, sales, and admin team without the wages. You’ll move payments online and simplify life for your members with online bookings, payments, and reminders, which builds better relationships and reduces churn.
Additionally, you can explode your business with automated sales funnels, marketing campaigns, and lead generation. This allows you to fill classes and grow revenue, rather than relying on multiple, breaking systems. Spark gives you the flexibility to run your business on your terms, freeing you from endless admin tasks.
The result is more engaged members, less effort wasted, and significant time savings so you can focus on what you love.
Key features:
- Automated operations: Manage payments, scheduling, and communications, reducing time spent on “low value” work and allowing you to focus on teaching.
- Enhanced member engagement: Offer online bookings and automated reminders, leading to higher retention and packed classes without manual effort.
- Robust sales & marketing tools: Utilize automated sales funnels, lead generation, and marketing campaigns to boost revenue and attract new students.
Learn more about Spark Membership features, pricing, & alternatives →
Verdict: Spark Membership stands out as the best martial arts software by directly addressing the pain points of school owners. Its automated systems for billing, scheduling, and marketing streamline operations, reduce administrative burden, and boost revenue, helping you grow a thriving, modern business.
7. Glofox
Drowning in admin, not martial arts instruction?
Glofox offers solutions to simplify operations, manage members, and boost your revenue, letting you focus on teaching.
This means you can transform time-consuming tasks into automated workflows, freeing you up to deliver quality martial arts instruction.
Ready to streamline your martial arts business?
Glofox introduces an all-in-one platform designed to centralize your operations, making it simple to manage everything from class schedules and payments to member engagement.
Here’s how: you can automate billing, manage bookings, and effortlessly track attendance, all while providing a seamless booking experience for your members through a custom-branded mobile app. Additionally, Glofox helps you nurture leads with automated messaging and targeted marketing campaigns to ensure consistent growth.
If you’re also looking into financial management, my article on best mobile banking software covers important aspects.
Plus, you can gain 360-degree insights into your business performance, understand member behaviors, and even identify at-risk members to improve retention, all from one intuitive platform. The result is a thriving, modern martial arts business.
Key features:
- Centralized Member Management: Organize class schedules, process payments, and track attendance, giving you a complete overview of your martial arts business operations in real-time.
- Enhanced Member Experience: Offer a custom-branded mobile app and booking portal for seamless class bookings, automated reminders, and self-service options, putting members in control.
- Integrated Sales & Marketing Tools: Capture and nurture leads with automated workflows, send targeted marketing campaigns, and analyze sales performance to drive membership growth efficiently.
Learn more about Glofox features, pricing, & alternatives →
Verdict: Glofox offers robust member management, automated sales and marketing, and seamless operations, making it an excellent choice for the best martial arts software. It simplifies administrative tasks, boosts engagement, and helps you drive revenue growth, allowing you to focus on delivering top-tier instruction.
Conclusion
Stop managing, start teaching.
Choosing the right tool feels overwhelming. Many platforms promise the world but lack the specific features your dojo needs to truly thrive.
WodGuru reports specialized software leads to a 135% increase in revenue within the first year. That massive growth isn’t just a number; it represents more paying students and a sustainable future for your school.
So, here’s my top recommendation.
After reviewing them all, I believe Gymdesk is the most complete solution. It’s designed to solve the exact administrative headaches you face daily.
Its automated billing, member portal, and attendance tracking directly fix payment issues and boost engagement. In my opinion, it’s the best martial arts software for running a modern, thriving dojo.
I recommend you see how it can transform your operations. Start a free trial of Gymdesk and experience the difference.
Regain your time for the mat.
