Struggling with endless scheduling conflicts?
You’re constantly juggling last-minute changes and trying to fill open shifts, leaving little time for anything else. It’s an exhausting balancing act.
And when good nurses leave due to burnout, patient care suffers and your staffing nightmare only gets worse. This is a critical cycle to break.
Relying on spreadsheets and manual processes only invites human error. This approach makes it nearly impossible to ensure fair shift distribution and meet compliance standards consistently.
But the right software can eliminate these headaches. It helps by providing a clear, automated scheduling system that everyone can rely on.
In this guide, I’m going to show you the best nurse scheduling software for 2025. These tools are designed to simplify your staffing from day one.
You’ll discover how to reduce administrative work, improve staff satisfaction, and ensure your facility is always covered without the constant stress.
Let’s get started.
Quick Summary:
| # | Software | Rating | Best For |
|---|---|---|---|
| 1 | NurseGrid → | ★★★★☆ | Individual nurse practitioners |
| 2 | ShiftCare → | ★★★★ | Care provider businesses |
| 3 | Shiftboard → | ★★★★★ | Complex healthcare organizations |
| 4 | UKG → | ★★★★★ | Healthcare administrators |
| 5 | Parim → | ★★★★☆ | Healthcare administrators |
1. NurseGrid
Struggling with complex nurse scheduling and last-minute changes?
NurseGrid offers a mobile-first solution designed by nurses, for nurses, simplifying your personal schedule and career management.
This app helps you take control of your work-life balance, ensuring you always know where and when you need to be. You can easily access your schedule 24/7 across multiple locations.
It’s your career companion.
NurseGrid allows you to access your schedule anytime, anywhere, and add shifts for multiple locations, providing comprehensive oversight. You can instantly see who you are working with, making coordination with colleagues simple and efficient. This focus on individual nurse needs directly supports better overall staffing.
The app lets you compare calendars with work friends and connect with colleagues, making shift swaps or planning social events effortless. You can also store credentials, upload photos of certifications, and set expiration reminders, ensuring you stay compliant and organized. This comprehensive approach reduces administrative burdens for nurses.
Manage your work life with ease.
Key features:
- Centralized scheduling: Access your schedule 24/7, add shifts for multiple locations, and see who you’re working with at a glance.
- Colleague networking & messaging: Connect with work friends, compare calendars, and direct message colleagues to offer shift swaps or plan meetups.
- Credential management: Store and upload photos of your certifications and create expiration reminders to stay organized and compliant.
Learn more about NurseGrid features, pricing, & alternatives →
Verdict: NurseGrid excels as a personal nurse scheduling tool, offering intuitive mobile access to schedules, colleague connections, and credential management. Its focus on individual nurse needs, demonstrated by over 117K positive reviews, makes it a strong contender for the best nurse scheduling software for individual practitioners seeking better control and organization.
2. ShiftCare
Is nurse scheduling constantly causing headaches?
I found that ShiftCare offers robust rostering and scheduling tools, designed to simplify complex staff allocation and shift management for your team.
This helps you overcome common pain points like understaffing and last-minute changes, giving your organization more time for what matters: delivering high-quality care.
Discover smarter staffing solutions.
ShiftCare helps your organization by centralizing human resources, scheduling, and invoicing into one intuitive platform. This integration enables you to manage staff more effectively, from time tracking and communication to ensuring compliance across all shifts.
You’ll find that its smart scheduling features, including an accessible support worker app, make it easier to deliver highly personalized support while coordinating clients wherever your team is. The system also includes AI and automation features, like intelligent rostering and real-time compliance alerts, helping you save significant time and reduce errors in daily operations.
This allows you to focus on strategic initiatives rather than administrative burdens.
Key features:
- Rostering and Scheduling: Simplify planning and organizing teams, shifts, and rosters for effective and efficient service delivery, helping you achieve optimal staff allocation.
- Human Resources Management: Centralize staff management, time tracking, communication, and compliance, ensuring you meet regulatory standards with ease.
- AI & Automation: Leverage intelligent rostering, AI-assisted notes, and real-time compliance alerts to save time and reduce errors in your scheduling processes.
Learn more about ShiftCare features, pricing, & alternatives →
Verdict: ShiftCare stands out by offering a comprehensive, easy-to-use platform that integrates robust rostering, HR, and AI features. Used by over 5,500 care provider businesses, its capabilities directly address the challenges of complex staffing, making it a strong contender as the best nurse scheduling software for optimizing operations and improving patient care.
3. Shiftboard
Struggling with complex nurse scheduling and staff allocation?
Shiftboard offers tailored automation and data intelligence to simplify these challenges. You can create adaptive, worker-friendly schedules that maximize coverage.
This innovative software helps you optimize workforce capacity and respond to fluctuating patient volumes effectively. It ensures every shift is covered, and nurses feel empowered.
Ready to transform your scheduling?
Shiftboard solves the complex challenges of staff scheduling with its highly configurable technology. It eases scheduling complexity, adapting to your specific operational needs.
You’ll gain robust schedule automation, worker engagement tools, and strong change management capabilities. Shiftboard is purpose-built to meet unique industry needs, including compliance with union agreements and fatigue policies. It also offers labor demand planning and leave and timesheet management.
With Shiftboard, you can attract and retain employees by offering transparent and fair schedules, leading to higher worker satisfaction. It also helps manage contingent labor and reduce overall labor costs while ensuring compliance with regulatory standards.
Improve patient care with optimal staffing.
Key features:
- Schedule Automation & Optimization: Automates shift creation and management, leveraging data intelligence for adaptive schedules that maximize coverage and optimize workforce capacity.
- Worker Engagement & Flexibility: Empowers nurses with visibility into their schedules and the ability to manage work with life, leading to higher satisfaction and retention.
- Compliance & Cost Management: Helps ensure adherence to labor regulations, union agreements, and fatigue policies while reducing labor costs and improving scheduling efficiency by 30%.
Learn more about Shiftboard features, pricing, & alternatives →
Verdict: Shiftboard is designed to tackle complex staffing challenges, making it an excellent choice for best nurse scheduling software. It delivers 88% higher shift coverage and a 16% decrease in turnover, proving its ability to optimize staff allocation, ensure compliance, and boost nurse satisfaction.
4. UKG
Tired of complex nurse scheduling nightmares?
UKG offers robust workforce management solutions, specifically designed to streamline your staffing processes. This helps you overcome challenges like balancing nurse availability and ensuring optimal patient care.
You can transform how your team manages shifts and compliance, boosting efficiency and reducing conflicts often associated with manual methods. It truly makes a difference.
Discover a smarter way to schedule.
UKG provides an all-in-one solution that integrates HR, payroll, talent, and time management, which is essential for healthcare settings. This comprehensive platform allows you to optimize staff allocation, ensuring adequate coverage across all shifts and reducing nurse burnout. You’ll find it streamlines critical administrative tasks.
The system scales to meet your growing employee needs, supporting various roles and people throughout their journey. This includes AI-powered insights to enhance workforce intelligence and turn data into actionable impact for managers and HR leaders.
Achieve smoother operations and higher satisfaction.
Key features:
- AI-powered Workforce Management: Leverages artificial intelligence and decades of data to optimize staffing, improve efficiency, and support better workplace experiences.
- Integrated HR and Payroll: Combines human resources, payroll, and workforce management into a single, intuitive platform to streamline administrative tasks and ensure compliance.
- Employee Experience Focus: Solutions designed to inspire people, foster belonging, and empower employees, leading to improved satisfaction and reduced turnover.
Learn more about UKG features, pricing, & alternatives →
Verdict: UKG offers an enterprise-grade solution perfect for healthcare administrators seeking to optimize staffing. Its AI-powered workforce management and integrated HCM capabilities address pain points like understaffing and compliance, making it an excellent choice for best nurse scheduling software. It aims to save 600+ hours annually for organizations like the Dallas YMCA.
5. Parim
Struggling with nurse scheduling chaos and staff shortages?
Parim offers solutions to optimize your nurse staffing, helping you manage shifts and ensure consistent coverage. Their features directly address the complexities of healthcare scheduling.
You can avoid understaffing and scheduling conflicts by utilizing a system designed for dynamic healthcare environments. This means better resource allocation for your team.
Discover how Parim simplifies your daily operations.
Parim helps you balance nurse availability with fluctuating patient volumes, ensuring adequate coverage across all shifts. You can automate assignments based on skills, availability, and labor laws, reducing manual effort.
This platform helps you meet regulatory standards while maintaining nurse satisfaction and operational efficiency. It enables you to proactively manage last-minute changes and reallocate staff quickly. The system tracks hours, certifications, and compliance requirements, helping your organization avoid penalties and ensure your nurses are always qualified for their assigned roles, ultimately improving patient care and boosting nurse morale.
This leads to smoother, more efficient operations for you.
Key features:
- Automated scheduling: Optimizes staff allocation based on skills, availability, and regulatory compliance, reducing manual effort and minimizing conflicts.
- Real-time adjustments: Allows for immediate responses to last-minute changes and reallocations, ensuring continuous adequate coverage for patient care.
- Compliance management: Tracks certifications, hours, and adherence to labor laws, helping your organization maintain regulatory standards and avoid penalties.
Learn more about Parim features, pricing, & alternatives →
Verdict: Parim is a strong contender for best nurse scheduling software because its automated scheduling, real-time adjustments, and compliance tracking directly address the core challenges faced by healthcare administrators, nurse managers, and HR professionals, simplifying complex staffing needs.
6. Personelle
Struggling with complex nurse schedules and last-minute changes?
Personelle offers intuitive employee scheduling features, designed to help you craft and communicate exactly when and where your nursing staff is needed. You can say goodbye to those constant “When am I working?” calls.
This platform empowers you to guarantee equitable shift distribution while factoring in employee preferences, which is vital for nurse satisfaction and avoiding burnout. This directly addresses the pain points of nurse managers dealing with balancing staff availability.
It’s time to simplify your staffing.
Personelle ensures you can instantly send schedules directly to your team and promptly update them on any modifications, keeping everyone informed and aligned. This centralized approach reduces scheduling conflicts and boosts operational efficiency.
The system also supports effortless time off management, allowing employees to check balances and managers to approve or deny requests swiftly. Flexible reporting options enable data-driven decisions, helping you maintain compliance and gain insights into labor costs, which is crucial for balancing patient volumes and adequate coverage. This makes Personelle a comprehensive solution for managing your entire nursing workforce efficiently.
It empowers your team to manage their schedules.
Key features:
- Intuitive scheduling features: Craft and communicate nurse schedules, ensuring equitable shift distribution and factoring in employee preferences for workload balance.
- Effortless time off management: Employees can easily check balances and request time off, while managers can swiftly approve or deny requests with just a few clicks.
- Centralized employee recordkeeping: Maintain all essential nurse information, including contact details, job specifics, and time and pay details in one secure platform.
Learn more about Personelle features, pricing, & alternatives →
Verdict: Personelle excels in simplifying nurse scheduling by offering intuitive tools for shift distribution, real-time updates, and time off management. Its ability to factor in employee preferences while maintaining compliance makes it a strong contender for the best nurse scheduling software for healthcare administrators and nurse managers aiming for smoother operations.
7. HealthStream
Struggling with complex nurse scheduling and staff burnout?
HealthStream offers smarter scheduling tools designed for the modern healthcare workforce to optimize staffing and support your team.
Its Nurse & Staff Scheduling solution directly addresses challenges like understaffing and conflicts, helping you achieve adequate coverage while minimizing burnout. This capability transforms complex staffing into a streamlined process.
Now, imagine smoother operations.
HealthStream helps your organization support its greatest asset—your people—by transforming workforce management. Its scheduling solutions empower organizations to optimize staffing, reduce burnout, and adapt to your team’s needs.
You can manage clinical and nursing rotations easily with its Clinical Placement software. This is crucial for maintaining compliance and ensuring proper staffing for fluctuating patient volumes. HealthStream also provides robust reporting and analytics, allowing you to make fast, data-driven decisions that improve care quality and save money, ensuring continuous improvement.
You can streamline your staffing with adaptive tools.
Key features:
- Nurse & Staff Scheduling: Provides tools specifically built to help you optimize staffing and reduce burnout across your modern healthcare workforce.
- Clinical Placement Software: Enables your organization to manage clinical and nursing rotations with ease, supporting schools, healthcare organizations, and students.
- Reporting & Analytics: Empowers you to make quick, data-driven decisions that enhance care quality and save costs, ensuring operational efficiency.
Learn more about HealthStream features, pricing, & alternatives →
Verdict: HealthStream’s Nurse & Staff Scheduling solution is ideal for optimizing staff allocation and reducing burnout. Its adaptive tools and clinical placement features address core pain points, making it an excellent choice if you’re seeking the best nurse scheduling software to improve efficiency and nurse satisfaction.
8. Rotageek
Struggling with complex nurse scheduling and staff availability?
Rotageek offers app-based workforce management and scheduling solutions designed to simplify your operations. This digital scheduling software provides intuitive tools for efficient rota planning.
The platform helps you precisely predict labor needs, automatically create optimized schedules in seconds, and efficiently broadcast them to your team. It creates the perfect workforce schedule every time.
Say goodbye to manual scheduling headaches.
Rotageek solves your staffing challenges by empowering your team with self-serve options. Nurses can easily manage their availability, request time off, and even swap shifts, fostering a transparent approach to scheduling.
The system features robust tools for digital scheduling, auto-scheduling driven by AI, and accurate forecasting based on real-time data. This ensures every shift is perfectly planned, communicated, and executed. It also integrates with HR and payroll, streamlining timesheet tracking, attendance, and leave management, making it an all-in-one workforce management solution for healthcare.
Improve productivity, profitability, and staff happiness.
Key features:
- Digital and Auto Scheduling: Plan shifts and automatically optimize nurse rotas in seconds, leveraging AI to match labor with fluctuating patient demand.
- Mobile App for Engagement: Empowers nurses with a self-serve app to manage availability, request leave, and swap shifts, enhancing communication and transparency.
- Integrated Workforce Management: Connects leave and absence management, clocking in/out, and timesheet tracking directly with HR and payroll systems for seamless operations.
Learn more about Rotageek features, pricing, & alternatives →
Verdict: Rotageek significantly reduces time spent on creating schedules by up to 91% and helps save up to 10% on labor costs. Its AI-driven auto-scheduling and mobile app for employee engagement make it an ideal choice for the best nurse scheduling software, ensuring optimal staff allocation and improved operational efficiency.
Conclusion
Nurse scheduling burnout is real.
I’ve seen how manual scheduling leads to constant conflicts and exhausted nurses. Finding the right tool to fix this problem is crucial for your facility.
This constant pressure doesn’t just hurt team morale; it directly impacts patient care quality. When your nurses are perpetually overstretched and exhausted, the risk of errors increases significantly.
Here’s what I recommend.
After reviewing all these options, NurseGrid stands out as my top pick. It was designed by nurses to solve the exact scheduling headaches you face.
Its mobile-first design and 24/7 schedule access truly empower your team. From my experience, it’s the best nurse scheduling software for boosting morale and giving nurses back control.
I suggest you visit the NurseGrid website to explore its nurse-centric features. See how it can transform your team’s work-life balance.
Your whole facility will feel the difference.
