Box
Box is a cloud-based content management platform that provides secure file sharing, automated workflows, and collaboration tools to help you manage your entire content lifecycle in one place.
Microsoft 365
Microsoft 365 is a cloud-based subscription service that brings together premium Office apps, intelligent cloud services, and advanced security to help you achieve more across your professional and personal life.
Quick Comparison
| Feature | Box | Microsoft 365 |
|---|---|---|
| Website | box.com | microsoft.com |
| Pricing Model | Freemium | Subscription |
| Starting Price | Free | $6/month |
| FREE Trial | ✓ 14 days free trial | ✓ 30 days free trial |
| Free Plan | ✓ Has free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2005 | 1975 |
| Headquarters | Redwood City, USA | Redmond, USA |
Overview
Box
Box is a cloud content management platform designed to help you securely store, share, and collaborate on files from any device. Instead of juggling multiple versions of documents across email threads, you get a single source of truth where your team can edit files in real-time using integrated tools like Microsoft 365, Google Workspace, and Apple iWork.
You can automate complex business processes like contract approvals and digital onboarding using built-in relay tools. The platform prioritizes security with enterprise-grade encryption and compliance controls, making it a reliable choice for businesses handling sensitive data. Whether you are a small team or a global enterprise, you can scale your storage and security needs while maintaining full visibility into how your content is accessed.
Microsoft 365
Microsoft 365 provides you with a complete suite of productivity tools designed to help you create, communicate, and collaborate from anywhere. You get access to familiar applications like Word, Excel, and PowerPoint, enhanced with real-time co-authoring and AI-powered features. Whether you are writing a report, analyzing data, or building a presentation, you can work across your desktop, tablet, and mobile devices with files that stay synced automatically.
Beyond document creation, the platform serves as your central hub for teamwork through Microsoft Teams and secure cloud storage via OneDrive. You can host video meetings, chat with colleagues, and share files securely with internal and external partners. It solves the problem of fragmented workflows by consolidating your email, calendar, and project files into a single, secure ecosystem that protects your data with enterprise-grade security features.
Overview
Box Features
- Secure File Sharing Share files and folders with anyone using password-protected links and expiration dates to maintain total control.
- Box Canvas Collaborate with your team on an infinite virtual whiteboard to brainstorm ideas and map out projects visually.
- Box Notes Create project plans and take meeting notes in real-time with your colleagues without leaving the platform.
- Automated Workflows Build custom triggers to automate repetitive tasks like document approvals and content reviews to save time.
- Box Sign Request and execute unlimited electronic signatures directly within your folders to close deals and contracts faster.
- Mobile Access Preview, edit, and share your files on the go with native apps for your iPhone, iPad, or Android.
- Version Control Track every change made to your documents and revert to previous versions with a single click.
- Advanced Search Find exactly what you need instantly by searching through file text, metadata, and custom tags.
Microsoft 365 Features
- Real-Time Co-authoring. Work on the same document simultaneously with your teammates and see their changes happen instantly in Word, Excel, and PowerPoint.
- Intelligent Cloud Storage. Store your files in OneDrive to access them from any device and share them securely with anyone inside or outside your organization.
- Unified Communication. Host high-definition video calls, instant message your team, and manage group projects all within the Microsoft Teams interface.
- Advanced Security. Protect your business data across all devices with built-in malware protection, encryption, and multi-factor authentication to prevent unauthorized access.
- AI-Powered Assistance. Improve your writing, design better slides, and analyze complex data faster with intelligent suggestions built directly into your favorite apps.
- Cross-Device Syncing. Start a project on your office desktop and finish it on your mobile phone with apps that remember exactly where you left off.
Pricing Comparison
Box Pricing
- 10GB of secure storage
- 250MB file upload limit
- Standard e-signatures
- Mobile and desktop access
- Two-factor authentication
- Everything in Free, plus:
- Unlimited storage
- 5GB file upload limit
- Unlimited e-signatures
- Technical support
- Advanced user reporting
Microsoft 365 Pricing
- Web and mobile versions of Office apps
- 1 TB of cloud storage per user
- Business-class email (50 GB mailbox)
- Microsoft Teams for up to 300 users
- Standard security and support
- Everything in Business Basic, plus:
- Desktop versions of Office apps
- Easily host webinars
- Attendee registration and reporting
- Manage customer appointments with Bookings
Pros & Cons
Box
Pros
- Excellent integration with Microsoft and Google apps
- Enterprise-grade security and compliance features
- Unlimited storage on most business plans
- Easy to share large files externally
- Reliable offline sync for desktop users
Cons
- Search functionality can feel slow occasionally
- Interface feels less modern than some competitors
- Higher pricing tiers required for advanced automation
Microsoft 365
Pros
- Industry-standard tools ensure compatibility with clients and partners
- Massive cloud storage included with every paid seat
- Seamless integration between email, calendar, and file storage
- Regular feature updates and security patches included automatically
Cons
- Desktop applications can be resource-heavy on older computers
- Initial setup and admin portal have a learning curve
- Offline syncing occasionally experiences conflicts during heavy collaboration