Catapult Review: Unlock 90% Faster RFPs & 66% More Output Now

RFP management shouldn’t eat up your week.

If you’re evaluating Catapult, you’re likely overwhelmed by spreadsheets, email chains, and last-minute RFP edits that just don’t scale as your workload grows.

But let’s be real—the real headache is constantly chasing missing content and updates while deadlines are staring you in the face.

Catapult tackles this by automating RFP creation, response management, scoring, and team collaboration, so you can focus on high-quality proposals instead of busywork. Their platform stands out by offering both issuer and responder tools, advanced template control, and built-in audit trails to minimize errors.

In this review, I’ll break down how Catapult helps you handle RFPs faster—from its practical features to the biggest benefits you’ll actually see in your day-to-day workflow.

In this Catapult review, you’ll find a deep dive on features, honest pros and cons, pricing clarity, and alternatives to help you compare and choose wisely.

You’ll leave with the features you need to make an informed decision based on your real RFP process.

Let’s get started.

Overview

Catapult HQ is a dedicated RFP management software provider that I think you should know about. They’ve been around since 2017, based out of Fort Mill, South Carolina, focused on streamlining the proposal process.

They serve a broad market from small businesses to global enterprises, with a sharp focus on the FinTech, logistics, and government sectors. What really makes them different is their platform built for both issuers and responders.

More recently, their strategic partnership with Cosmos Forms signals a push toward deeper integrations. We will explore what this means for your daily workflows through this Catapult review.

Unlike competitors that are either vast procurement suites or standalone response tools, Catapult provides a single platform for the entire lifecycle. I find this balanced approach helps teams avoid the frustrating information silos that can slow everything down.

Because of this focus, you’ll see them working with organizations in demanding sectors like supply chain and government, where efficient and compliant proposal management is truly critical for their success.

Their core strategy centers on eliminating process bottlenecks with smart automation and collaboration. This directly addresses the market’s need for a more transparent, less error-prone workflow that you’re likely evaluating.

Now, let’s dive into their features.

Features

Is your RFP process still stuck in the stone age?

Catapult features an integrated solution that streamlines the entire Request for Proposal lifecycle, whether you’re sending or responding. Here are the five main Catapult features that can transform your procurement.

1. RFP Creation and Issuance

Struggling with manual RFP generation?

Wasting hours on creating RFPs from scratch can severely slow down your procurement cycle. This can delay critical projects and vendor selection.

Catapult provides robust tools for crafting RFPs, RFIs, and RFQs, which dramatically cuts down on preparation time. From my testing, the ability to use industry templates and diverse question types simplifies building complex questionnaires. You can easily upload all supporting documents for a seamless process.

This means you can accelerate your initial solicitation phase and get responses faster from potential vendors.

2. RFP Response Management

Is your team losing track of response content?

Disorganized content and inconsistent answers can lead to error-prone and time-consuming RFP responses. This wastes valuable team effort.

Catapult acts as your centralized content library for all RFP responses, ensuring consistency and efficiency. What I love about this feature is how it allows teams to store, organize, and reuse approved answers for frequently asked questions. This maintains version control and avoids chaotic information.

The result is your team can craft accurate and compelling proposals in a fraction of the time, boosting your win rates.

3. Evaluation and Scoring

Overwhelmed by mountains of responses to review?

Manually comparing vendor responses can lead to inconsistent evaluations and subjective decisions. This makes choosing the right partner incredibly difficult.

Catapult’s built-in scoring system enables you to systematically evaluate and score each response, which brings clarity to vendor selection. This is where Catapult shines; its structured approach helps you quickly compare responses against specific criteria, quantifying your research.

This means you can make informed, data-driven decisions while avoiding the dreaded “RFP fatigue.”

4. Collaboration and Workflow Automation

Is team collaboration still a messy email chain?

Inefficient team communication and manual task assignments can cause significant delays and errors in your RFP process. This often leads to missed deadlines.

Catapult emphasizes real-time collaboration, allowing teams to share projects, assign tasks, and manage edits seamlessly. Their automation capabilities also streamline processes by saving questions and answers in templates for future use, eliminating repetitive work.

What you get instead is increased productivity and improved efficiency through clearly defined roles and automated progress tracking.

5. Compliance and Audit Trails

Worried about audit failures or compliance gaps?

Maintaining clear records for regulatory requirements and internal audits can be a constant headache. This can expose your organization to unnecessary risks.

Catapult is designed with compliance oversight, featuring a built-in audit trail that tracks every activity across all content. Here’s what I found: it meticulously records content creation, updates, approvals, and usage, providing complete transparency.

This means you can ensure all stakeholders are on the same page and effortlessly meet your compliance obligations, gaining peace of mind.

These Catapult features work together to create a comprehensive RFP management ecosystem that simplifies complex procurement processes.

Pricing

Uncertain about unexpected software costs?

Catapult pricing follows a custom quote model, which means you’ll need to contact sales but also get pricing tailored to your specific needs.

1. Pricing Model & Cost Factors

Understanding their pricing approach.

Catapult’s pricing is subscription-based, but specific monthly/annual costs for most tiers are not publicly listed. Your final cost depends on user count, chosen plan features (Per RFP, Team, Professional, Enterprise), support level, and any custom integrations. Enterprise clients typically receive tailored quotes and payment terms.

From my cost analysis, this means your pricing is designed to align with your organization’s specific scale and feature requirements.

2. Value Assessment & ROI

Is Catapult worth the investment?

Catapult helps you streamline RFP processes, reducing manual effort and response times, which translates directly into cost savings and increased efficiency. From my research, this means tangible ROI through faster deal cycles and improved procurement outcomes, especially for organizations with high RFP volumes.

What I found regarding pricing is that the value delivered in time savings often outweighs the cost for active RFP teams.

3. Budget Planning & Implementation

Consider all your cost elements.

Beyond the core subscription, budget for potential implementation fees, especially for larger enterprises, and any custom integration work. These upfront costs can significantly impact your total first-year expenditure, though yearly plans may offer a discount of up to 20% compared to monthly.

So for your business, planning for these additional expenses helps ensure a smoother rollout and clearer understanding of the total cost of ownership.

My Take: Catapult’s custom pricing model makes it a flexible option for organizations of all sizes, ensuring you pay for features and support tailored to your specific RFP management needs.

The overall Catapult pricing reflects customized value aligned with your specific RFP needs.

Reviews

What do customers actually think?

To give you a clear picture, I’ve analyzed public Catapult reviews from various sources, focusing on common themes and user experiences to help you understand real-world sentiment.

1. Overall User Satisfaction

User sentiment is quite positive.

From my review analysis, Catapult maintains a high overall satisfaction rating, with users frequently expressing contentment with its core functionality. What impressed me most is how users consistently highlight efficiency gains in their workflows, which is a major driver of positive feedback.

This suggests you can expect a generally positive experience with its primary features.

2. Common Praise Points

Users love the workflow automation.

The most frequently praised aspect is Catapult’s ability to streamline the RFP process, significantly reducing manual effort. From customer feedback, the centralized content management is a game-changer for maintaining consistent and efficient responses across the board, saving valuable time.

This means you can expect to drastically cut down on response times and improve content consistency.

3. Frequent Complaints

Limited public feedback is a challenge.

What stands out in the available Catapult reviews is a notable absence of detailed, frequently mentioned complaints. While a small number of reviews exist, specific pain points aren’t consistently articulated, making it difficult to pinpoint recurring frustrations from users.

This suggests that current users are either highly satisfied or the user base is too small for common issues to emerge publicly.

The overall Catapult reviews reflect strong satisfaction, especially regarding automation, though public complaint data is limited.

Best Alternatives

Considering other options for RFP management?

The best Catapult alternatives include several strong contenders, each better suited for different organizational needs, scope requirements, and integration priorities.

1. Loopio

Seeking a response engine built on powerful AI?

Loopio excels if your primary need is an AI-driven content library for accelerating responses to a high volume of diverse questionnaires, especially for large enterprises. What I found comparing options is that Loopio provides superior AI-powered content automation for responder teams, though its focus is narrower than Catapult’s dual functionality.

Choose this alternative when rapid, intelligent response generation is your top priority for extensive knowledge bases.

2. GEP SMART

Looking for a complete source-to-pay procurement suite?

GEP SMART makes more sense if your organization requires an integrated, end-to-end procurement solution that spans the entire source-to-pay lifecycle, beyond just RFPs. From my competitive analysis, GEP SMART offers a much broader procurement scope than Catapult’s focused RFP management, making it an enterprise-level investment.

Consider GEP SMART if you need a comprehensive procurement platform, not just a standalone RFP tool.

3. SAP Ariba

Operating as a large, global enterprise with SAP already?

SAP Ariba is the choice for global organizations requiring a highly scalable, secure, and integrated procurement platform with extensive network capabilities and strong compliance. What I found comparing options is that SAP Ariba offers unparalleled global integration and security within the broader SAP ecosystem, typically at a higher cost.

Choose SAP Ariba when you need enterprise-grade scale and deep integration within an existing SAP environment.

4. Oxalys

Prioritizing pragmatic procurement digitalization?

Oxalys is a strong alternative if you’re a mid-sized to large organization needing a dedicated procurement solution that covers the full spend management spectrum with an operational focus. From my analysis, Oxalys focuses on pragmatic, end-to-end procurement digitalization, aiming for operational efficiency across sourcing and contracts, which differs from Catapult’s specific RFP emphasis.

Consider Oxalys when your need extends to comprehensive, operationally-focused spend management beyond just RFP processes.

The best Catapult alternatives truly depend on your organization’s specific procurement scope and priorities for software selection.

Setup

Concerned about complicated software setup and training?

This Catapult review section offers practical guidance on what to expect from Catapult’s deployment process, helping you set realistic expectations for your implementation journey.

1. Setup Complexity & Timeline

Expect a straightforward, guided setup.

Catapult aims for a “turn-key” solution, leveraging its cloud-based nature to simplify initial setup. From my implementation analysis, initial deployment can be surprisingly swift for businesses looking to automate core RFP processes, focusing on configuration rather than complex installations.

You’ll need to allocate time for onboarding and familiarizing your team with the platform’s features.

2. Technical Requirements & Integration

Minimal technical hurdles to overcome.

Your team primarily needs web browser access and a stable internet connection for Catapult, as it’s a cloud-based solution. What I found about deployment is that technical requirements are refreshingly low, significantly easing the burden on your IT department compared to on-premise software.

Plan for data migration or integration mapping, especially if connecting with existing CRMs or custom systems.

3. Training & Change Management

User adoption is supported by intuitive design.

Catapult’s intuitive interface and comprehensive support library are designed to reduce the learning curve for your team. From my analysis, user training needs are generally moderate, depending on your team’s familiarity with RFP management software and processes.

Invest in the provided onboarding resources and consider onsite training for larger teams to maximize adoption and proficiency.

4. Support & Success Factors

Vendor support scales with your plan.

Catapult offers tiered support, ranging from 5-12 hour response times for Professional plans to 24/7 support with a dedicated Customer Success Manager for Enterprise Ultimate users. From my implementation analysis, access to responsive support significantly impacts success, especially during critical early phases and for complex issues.

Choose a plan with a support tier that matches your business’s urgency and reliance on quick issue resolution for a smooth implementation.

Overall, Catapult setup is designed to be streamlined, offering scalable support that matches your business needs, ensuring a successful transition.

Bottom Line

Should you invest in Catapult for RFP management?

My Catapult review shows a powerful solution for organizations heavily involved in RFP processes, offering clear value for specific business needs and use cases.

1. Who This Works Best For

Organizations frequently managing extensive RFP workflows.

Catapult is ideal for procurement, sales, and content teams regularly issuing or responding to RFPs, RFIs, or RFQs. From my user analysis, businesses struggling with inefficient, manual RFP processes will find the most benefit from its automation and content management capabilities, enhancing collaboration and consistency.

You’ll succeed if your current RFP management is disorganized, slow, or lacks centralized content control and visibility.

2. Overall Strengths

Unified platform for both RFP issuers and responders.

The software succeeds by centralizing RFP creation, response, and content management, fostering real-time collaboration and ensuring compliance with built-in audit trails. From my comprehensive analysis, its ability to automate complex RFP workflows significantly reduces manual effort, boosting efficiency and response consistency across teams.

These strengths translate into substantial time savings and improved productivity for your entire organization.

3. Key Limitations

Pricing transparency is a notable concern.

While powerful, Catapult lacks publicly available pricing for all tiers, requiring direct contact for quotes which can delay your initial evaluation. Based on this review, the absence of upfront pricing details might deter businesses seeking immediate cost comparisons or transparent budgeting before engaging sales.

I find these limitations manageable if you prioritize feature depth over immediate pricing clarity and are prepared to engage sales.

4. Final Recommendation

Catapult earns a strong recommendation for specialized needs.

You should choose this software if your organization routinely manages high volumes of RFPs, especially in regulated industries like FinTech, Logistics, or Government. From my analysis, this solution excels for structured, compliance-heavy RFP cycles where content consistency and collaborative efficiency are critical to your success.

My confidence level is high for organizations seeking a dedicated, robust RFP management solution for ongoing use.

This Catapult review provides strong evidence for its value, especially if your business is deeply involved in frequent and complex RFP processes.