Cheqroom Reviews, Pricing, Features & Alternatives in 2026
Cheqroom is a specialized equipment management software that helps you track, schedule, and maintain high-value assets through a centralized platform to eliminate equipment loss and streamline checkout workflows.
Cheqroom is a dedicated equipment management platform designed to help you take full control of your high-value gear. Instead of relying on messy spreadsheets or paper logs, you get a centralized system to track who has what equipment and when it is due back. You can manage everything from cameras and AV gear to lab equipment and construction tools with ease.
The platform allows you to schedule bookings, perform rapid checkouts via mobile scanning, and monitor the health of your assets through automated maintenance alerts. It is particularly effective for media production houses, universities, and IT departments that need to manage shared resource pools. By providing real-time visibility into your inventory, you can reduce equipment loss and ensure your team always has the tools they need to stay productive.
Screenshots & Interface
Dashboard View
Main dashboard with project overview
Kanban Board
Kanban-style task management
Timeline View
Gantt chart timeline view
Automations
Workflow automation builder
Key Features
Stop losing track of your expensive gear and start managing it like a pro. Cheqroom provides you with the specialized tools needed to handle complex equipment rotations without the administrative headache.
Mobile Equipment Checkout
Scan barcodes or QR codes with your smartphone to check gear in and out instantly while on the move.
Self-Service Reservations
Allow your team members to book the equipment they need in advance through an intuitive online calendar system.
Asset Tracking & History
View the complete custody chain for every item so you always know who used it last and its current condition.
Maintenance Scheduling
Set up automated reminders for routine inspections and repairs to keep your gear in peak operating condition.
Kiosk Mode
Set up a dedicated station where users can quickly scan their own items for a faster, contactless checkout experience.
Custom PDF Reports
Generate detailed reports on equipment utilization and depreciation to make smarter data-driven purchasing decisions for your department.
Integrations
Slack
Google Workspace
Okta
Azure AD
Zendesk
Dropbox
Pricing Plans
Cheqroom offers a tiered subscription model based on the number of items you need to track. You can start with a 15-day free trial to explore all the premium features before committing. Paid plans begin at $100 per month, billed annually, providing a scalable path as your equipment inventory grows.
Based on feedback from equipment managers and AV technicians, here is what you can expect when using Cheqroom for your inventory:
Pros
Mobile app makes scanning items fast and easy
User interface is clean and very easy to navigate
Significantly reduces time spent on manual data entry
Excellent customer support team is highly responsive
Automated notifications prevent late equipment returns
Cons
Initial setup and tagging can be time-consuming
Pricing is higher than generic inventory tools
Reporting customization can feel limited for some users
Who Should Use Cheqroom?
Ideal for media production teams, educational institutions, and IT departments managing 100+ pieces of shared high-value equipment.
Best for Company Sizes
small-business
mid-market
enterprise
Popular Industries
education
media
information-technology
Our Verdict
Cheqroom is a top-tier choice if you manage a high volume of circulating equipment and need to eliminate the chaos of manual tracking. The mobile-first approach and intuitive scanning features make it easy for your team to actually use the system, which is the biggest hurdle in asset management.
While the starting price is higher than some basic inventory apps, the specialized features like maintenance scheduling and kiosk mode justify the investment for professional gear rooms. Highly recommended for AV managers and lab coordinators who need a reliable, professional-grade solution to protect their equipment investments.
Ready to Try Cheqroom?
Start your 15-day free trial today—no credit card required. See why over 0 teams trust Cheqroom