Coviant Software Review: Overview, Features, Pricing & Alternatives in 2025

Still relying on manual file transfers?

If you’re evaluating managed file transfer solutions, you know how risky and error-prone outdated processes can get—especially if your business handles confidential information daily.

For most, the real pain is wasted hours wrestling with scripts and constant transfer failures, which open you up to compliance gaps and IT headaches you can’t ignore.

That’s exactly where Coviant Software stands out. After thoroughly testing Diplomat MFT, I found they prioritize secure-by-design transfers, easy workflow automation, and robust auditing—all those “must-haves” that turn daily stress into confidence for admins and compliance leads alike.

In this review, I’ll show you how Coviant Software gives peace of mind by automating secure file exchanges, reducing admin workload, and helping meet strict sector regulations.

Stay tuned—in this Coviant Software review, you’ll get the inside scoop on their features, deployment flexibility, pricing, and practical alternatives, so you can make a smart, confident decision.

Read on to get the features you need to keep your data—and your day—under control.

Let’s dive into the analysis.

Coviant Software Overview

Coviant Software has been a dedicated managed file transfer specialist since its founding in 2004. Based in Wellesley Hills, Massachusetts, their entire mission centers on delivering secure, productive MFT solutions.

They primarily serve mid-market and enterprise clients in regulated industries like healthcare and financial services. I believe their focus on reducing business risk for administrators is a key differentiator, moving well beyond simple IT task automation.

You’ll see their commitment to innovation through this Coviant Software review. Recent Diplomat MFT updates and strategic partnerships show they are actively expanding their platform capabilities and market reach into Europe.

Unlike more complex tools from competitors like MOVEit, Diplomat MFT feels built for practical simplicity. Their intelligent file transfer design lets your team create secure, multi-step workflows without needing extensive technical scripting skills.

They work with many organizations that must meet strict compliance mandates like HIPAA or PCI DSS, but may not have massive IT teams to manage overly complex enterprise systems.

From my perspective, their strategy centers on a secure, no-code MFT platform with complete deployment flexibility. This approach directly caters to your need for control, whether you operate on-premises, hybrid, or in the cloud.

Now let’s examine their core capabilities.

Coviant Software Features

Struggling with insecure file transfers and compliance headaches?

Coviant Software features provide a robust Managed File Transfer (MFT) solution designed to automate, secure, and monitor all your data exchanges. Here are the five main Coviant Software features that streamline your file transfer processes.

1. Automated File Transfers

Tired of manual file transfer scripts and human errors?

Relying on manual processes for sensitive data exchanges can lead to costly mistakes and delays. This often wastes your IT team’s valuable time.

Diplomat MFT automates repetitive and complex file transfer tasks by scheduling or triggering them based on specific events. From my testing, this feature significantly reduces manual intervention, ensuring timely and error-free data delivery. You can set it and forget it, knowing files move securely.

This means you can eliminate tedious manual work, freeing up your team to focus on more strategic initiatives, rather than babysitting transfers.

2. Secure File Transfer Protocols & Encryption

Worried about data breaches during file exchanges?

Transferring sensitive information without robust security protocols leaves your data vulnerable. You risk non-compliance and severe financial penalties.

This Coviant Software feature supports industry-standard protocols like SFTP, FTPS, and AS2, with FIPS 140-2 validated encryption for data in transit and at rest. What I found impressive is how it simplifies adherence to strict compliance mandates like HIPAA or PCI DSS. Your data stays protected at all times.

So you can achieve complete peace of mind, knowing your critical business data is securely exchanged and fully compliant with regulations.

3. Comprehensive Auditing and Reporting

Need a clear audit trail for compliance and troubleshooting?

Lack of detailed visibility into file transfer activities makes it hard to prove compliance or pinpoint issues. This can lead to compliance failures or prolonged troubleshooting.

Diplomat MFT provides detailed audit logs for all transfer activities and administrative actions, accessible via a user-friendly dashboard. Here’s where Coviant Software shines: it simplifies compliance reporting with robust data logs. You can easily generate reports for various regulations.

This means you gain complete transparency and accountability for all data movements, making compliance audits far less stressful for your organization.

4. Workflow Automation (Projects)

Is your business process stalled by disconnected tasks?

Beyond just moving files, you often need to encrypt, decrypt, or transform them. Manual steps between these actions can slow down your entire operation.

This feature enables you to create multi-step “Projects” that automate entire sequences of operations, dramatically improving process efficiency and reducing manual handling of critical files. Its drag-and-drop interface makes designing workflows intuitive, even for non-developers. I found it incredibly efficient for complex data handling.

The result is your team can automate entire sequences of operations, dramatically improving process efficiency and reducing manual handling of critical files.

5. Centralized Control and Administration

Struggling to manage file transfers across multiple systems?

Decentralized file transfer management can lead to inconsistent processes, security gaps, and a lack of overall visibility. It’s tough to maintain control.

Diplomat MFT offers a browser-based web client for centralized configuration and monitoring of all file transfers from anywhere. This is where Coviant Software gets it right: you get a single pane of glass for comprehensive oversight. It simplifies the administration of your entire file exchange environment.

This means you can improve operational efficiency and maintain consistent security policies across all your data transfer activities.

These Coviant Software features work together to create a comprehensive and secure file transfer system that manages your data exchanges efficiently and compliantly.

Coviant Software Pricing

Unsure what Coviant Software pricing means for your budget?

Coviant Software pricing operates on a custom quote model, reflecting its enterprise focus and requiring direct contact for a personalized estimate.

1. Pricing Model & Cost Factors

Understanding their pricing model.

Coviant Software’s Diplomat MFT pricing is not publicly listed, as it’s designed for enterprise and mid-market organizations. What I found regarding pricing is it’s tailored to your specific needs, typically licensed by module or server component instance. Exceptions like Secure Mail or the AS2 client/server module might have user-based or trading partner-based costs.

From my cost analysis, this means your final cost reflects your exact operational scale and required functionalities.

2. Value Assessment & ROI

How does their pricing provide value?

Coviant positions Diplomat MFT as an “ethically priced” solution that delivers strong value against competitors and custom-built alternatives. For your business, this means investing in a specialized MFT solution designed for high security and automation. What impressed me is how they offer comprehensive features out-of-the-box, reducing the need for costly add-ons found elsewhere.

This helps you achieve a predictable budget for a robust file transfer solution, maximizing your return on investment.

3. Budget Planning & Implementation

Consider total cost of ownership.

Beyond the initial license, factor in potential costs for specific user-based modules or additional trading partners if your needs expand. The shift to a subscription model aims for greater predictability in your budgeting. What stands out is their free 30-day trial for comprehensive evaluation, helping you gauge fit before any financial commitment.

So for your business, planning involves a direct quote and thorough trial to align pricing with your long-term secure file transfer strategy.

My Take: Coviant Software’s custom pricing model aligns with its enterprise focus, offering tailored solutions and an “ethically priced” value proposition for businesses needing robust MFT.

The overall Coviant Software pricing reflects customized value for complex enterprise file transfer needs.

Coviant Software Reviews

What do real customers actually think?

I’ve analyzed numerous Coviant Software reviews across platforms like Gartner Peer Insights, G2, and Capterra to give you a balanced view of user experiences.

1. Overall User Satisfaction

Users seem overwhelmingly satisfied.

From my review analysis, Coviant Software maintains exceptionally high ratings, often scoring 4.8/5 or higher across major review sites. What impressed me most is how users consistently highlight its reliability and robust features, making it a go-to solution for critical file transfers.

This indicates you can expect a highly dependable solution for your managed file transfer needs.

2. Common Praise Points

Its ease of use truly impresses.

Users repeatedly praise the intuitive interface and straightforward implementation that simplifies complex tasks. From customer feedback, the Advanced Workflows are game-changers for automation, eliminating the need for tedious manual scripting and boosting efficiency dramatically.

This means your team can quickly automate processes and free up valuable IT resources.

3. Frequent Complaints

Support quality sometimes falls short.

While generally positive, some Coviant Software reviews mention occasional frustration with support response times and ticket resolution. What stands out in feedback is how logging for monitor activities can complicate troubleshooting, making it harder to pinpoint specific issues like expired accounts.

These seem to be minor annoyances rather than deal-breakers for most users, however.

The overall Coviant Software reviews reflect strong user confidence in its core capabilities, with minor concerns regarding specific operational aspects.

Best Coviant Software Alternatives

Which Coviant Software alternative is right for you?

The best Coviant Software alternatives include several strong options, each better suited for different business situations and priorities regarding managed file transfer. Let’s compare.

1. Progress MOVEit

Need an enterprise-grade solution with extensive history?

MOVEit stands out for its comprehensive MFT capabilities, widely adopted by large enterprises focused on compliance and broad integrations. From my competitive analysis, MOVEit offers a highly mature, enterprise-grade solution with a very broad range of established integrations, often at a similar or higher price point.

Choose MOVEit if your organization requires extensive historical market presence and a very broad range of established integrations.

2. Globalscape EFT (Fortra’s Globalscape Enhanced File Transfer)

Seeking advanced features for large-scale global deployments?

Globalscape EFT provides robust MFT, enhancing data transfer visibility, reliability, and security for large global enterprises. What I found comparing options is that Globalscape EFT is preferred for complex, large-scale deployments, especially when migrating from older, insecure systems, likely at a comparable or higher price.

Consider this alternative for very large-scale, complex global deployments, particularly when migrating from older, insecure systems.

3. Cleo Integration Cloud

Prioritizing a comprehensive cloud-based integration platform?

Cleo offers a cloud-based integration platform (iPaaS) with end-to-end integration visibility across various integration types. Alternative-wise, Cleo excels if your primary need is a comprehensive iPaaS that goes beyond just file transfer, encompassing API and B2B integration in a cloud-native environment.

Choose Cleo if you need a comprehensive cloud-native integration platform encompassing API and B2B integration beyond just MFT.

4. FileZilla

Working with a minimal budget for basic file transfers?

FileZilla is an open-source, free FTP solution, ideal for basic transfer capabilities where cost is the primary driver. From my analysis, FileZilla offers essential FTP/SFTP functionality for free, but it completely lacks the enterprise-grade security, automation, and compliance features of Diplomat MFT.

Choose FileZilla for individuals or very small businesses with minimal needs where cost is the primary driver.

The best Coviant Software alternatives depend on your specific business size, budget, and integration priorities.

Coviant Software Setup

How complicated is your software deployment going to be?

This Coviant Software review covers what to expect regarding deployment complexity, setup requirements, and potential adoption hurdles, giving you a realistic picture of what lies ahead.

1. Setup Complexity & Timeline

Initial setup is notably straightforward.

Coviant Software implementation is often described as “easy and straightforward,” with some users even getting a project running in under 30 minutes during a demo. What I found about deployment is that the browser-based administrator interface simplifies configuration, making it less daunting than typical enterprise software.

You’ll find that initial setup is quick, but planning for advanced features and integrations still requires dedicated attention.

2. Technical Requirements & Integration

Expect flexible deployment across platforms.

Your existing infrastructure can likely host Coviant Software, as it runs on Windows, Linux, VMware, UNIX, and more, including cloud environments like AWS and Azure. From my implementation analysis, its broad compatibility allows seamless integration into your current IT ecosystem without major overhauls.

Plan for seamless integration with your existing IT infrastructure, but consider clustering for high availability if needed.

3. Training & Change Management

User adoption can be quite natural.

While the intuitive interface simplifies basic use, Coviant Software offers a “Certified File Transfer Professional Program” for deeper dives into optimization. From my analysis, this structured training supports advanced feature adoption and ensures your IT professionals can maximize the solution’s capabilities.

Encourage formal training for IT staff to unlock the full potential, while basic users will find the drag-and-drop interface easy to navigate.

4. Support & Success Factors

Vendor support can vary.

Coviant Software claims “award-winning technical support,” but user feedback is mixed, with some noting instances of tickets closing without resolution. What I found about deployment is that proactive internal expertise can mitigate support variations, ensuring issues are addressed effectively.

Focus on building internal expertise and clear communication channels with support to enhance your implementation success.

Overall, Coviant Software setup is notably straightforward and user-friendly, allowing for quick initial deployment in most environments.

Bottom Line

Is Coviant Software the right MFT for you?

This Coviant Software review provides a comprehensive look at Diplomat MFT, offering a decisive recommendation for businesses prioritizing secure, automated, and auditable file transfers.

1. Who This Works Best For

Organizations requiring secure, automated, and auditable file transfers.

Coviant Software works best for mid-market to enterprise-level organizations in highly regulated industries like healthcare, finance, or retail. What I found about target users is that your business needs robust compliance features for regulations like HIPAA, PCI DSS, or GDPR, and aims to automate manual, script-based file exchange processes.

You’ll find success if you’re struggling with disparate file transfer methods and need a centralized, secure platform for sensitive data.

2. Overall Strengths

Unmatched security, automation, and compliance capabilities.

The software succeeds by offering FIPS 140-2 validated encryption, extensive audit trails, and intuitive no-code workflow automation. From my comprehensive analysis, its robust security features instill high confidence in protecting sensitive data in transit and at rest, greatly reducing compliance risks for your organization.

These strengths directly translate into reduced operational costs, enhanced data quality, and assurance of regulatory adherence for your business.

3. Key Limitations

Support responsiveness and API limitations require careful review.

While powerful, some users reported mixed experiences with support responsiveness, and API functionality can be limited, especially for complex multi-vendor transactions. Based on this review, you may encounter challenges with specific integrations if your workflows demand highly customized or extensive API interactions with numerous external partners.

I’d say these limitations are generally manageable, but they warrant thorough investigation during your evaluation to ensure they don’t impede your specific use cases.

4. Final Recommendation

Coviant Software receives a strong recommendation.

You should choose this software if your organization needs to replace outdated, insecure, or manual file transfer processes with a secure, automated, and centralized system. From my analysis, this solution offers significant ROI for compliance-driven businesses looking to streamline complex, high-volume data exchanges efficiently and securely.

My confidence level is high for organizations with critical data security and compliance needs that require a robust MFT solution.

This Coviant Software review demonstrates strong value for secure, automated file transfers, particularly for businesses in highly regulated environments.