Donesafe Review: Overview, Features, Pricing & Alternatives in 2025

Still using paper for safety and compliance?

If you’re dealing with scattered incident reports, missed audits, or endless spreadsheets, it’s easy to feel overwhelmed by manual EHSQ processes and the complexity of software options.

After researching dozens of EHSQ systems, I’ve found that manual compliance tracking leads to costly mistakes and unnecessary risk you could avoid with the right tool.

Donesafe takes a unique no-code approach that gives you drag-and-drop control over workflows, integrates contractor and learning management, and lets you automate almost every core EHSQ process—without a developer on standby.

In this Donesafe review, you’ll see how quickly you can digitize safety and compliance with real, flexible configuration.

You’ll discover the platform’s standout modules, real-world strengths, pricing transparency, implementation tips, and how Donesafe stacks up against alternatives.

You’ll get the practical insights and features you need to confidently decide if Donesafe is the right fit for your team.

Let’s get started.

Donesafe Overview

Donesafe has been tackling EHSQ software since 2012, operating out of Sydney, Australia. Their core mission is delivering a highly configurable, cloud-based platform to help you digitize safety and compliance.

I find they primarily target mid-market companies in sectors like construction, manufacturing, and retail. What’s compelling is their focus on no-code process customization, empowering your safety team to build solutions without needing expensive developers on standby.

The 2020 acquisition by US-based HSI was a pivotal move, integrating robust learning management directly into the platform. This added depth is a critical development for any Donesafe review.

Unlike enterprise systems like VelocityEHS that often feel rigid, Donesafe positions itself around flexibility without expensive custom coding. It feels like it was built to adapt to your actual business terminology and unique workflows.

They work with a diverse range of mid-sized organizations, from construction firms and utility providers to retail chains, all looking to finally digitize compliance and ditch manual spreadsheets for good.

From what I’ve seen, their entire strategy hinges on this powerful no-code engine, putting workflow automation tools directly in your hands. This approach meets the market’s growing demand for adaptable, user-driven software.

Now let’s examine their core capabilities.

Donesafe Features

Disconnected safety tools creating compliance headaches.

Donesafe offers a suite of integrated modules to streamline your EHSQ operations. These are the five core Donesafe solutions that can help digitize and automate your compliance.

1. Incident & Hazard Management

Incidents falling through the cracks?

Relying on paper-based reporting means critical incidents and hazards often go unreported or get lost, slowing down your response. This can lead to missed opportunities for prevention.

This Donesafe solution replaces manual processes with a streamlined digital flow, ensuring incidents are reported instantly, investigated thoroughly, and tracked to closure. What I find impressive is the automated workflow for timely notifications to relevant personnel. You can configure custom forms, conduct root cause analysis, and assign corrective actions.

This means you get real-time visibility into all incidents, enabling faster response and proactive measures to prevent recurrence.

2. Audits & Inspections

Tired of cumbersome paper safety checklists?

Manual audit processes are prone to errors and consume valuable time compiling reports. It’s tough to ensure consistency or immediately address non-conformances in the field.

Donesafe’s module lets you build custom digital checklists accessible via mobile, even offline. From my testing, the ability to instantly raise corrective actions from within an inspection is incredibly efficient. You can capture photos, add notes, and link findings directly to an audit record, eliminating redundant data entry.

This results in highly efficient audits, consistent data collection, and immediate issue resolution, boosting your compliance and safety culture.

3. Risk Management

Is your risk register just a static spreadsheet?

Managing risks with static spreadsheets makes it hard to keep track of evolving threats or connect them to actual controls and incidents. This often leads to reactive, rather than proactive, safety.

This Donesafe solution provides a dynamic central risk register, allowing you to identify, assess, and control operational risks using configurable matrices. Here’s what I found – it’s powerful how you can link controls directly to risks and verify their effectiveness through audits, which closes the loop.

This means you gain comprehensive, proactive risk oversight, enabling data-driven decisions that minimize potential hazards and improve organizational resilience.

4. Contractor & Supplier Management

Struggling with contractor compliance and safety?

Managing third-party contractors often involves piles of documents, tracking multiple expiry dates, and a lack of centralized performance data. This increases your operational and compliance risk.

This Donesafe solution centralizes all contractor documentation, from pre-qualification to insurance certificates, with automated expiry reminders. What I love about this is how it links contractor profiles to incidents or audit findings, providing a clear performance history. You can create custom questionnaires for streamlined onboarding.

This means you can ensure all third parties meet your safety standards, significantly reduce compliance risks, and streamline your contractor management processes.

5. The No-Code Configuration Engine

Off-the-shelf software doesn’t fit your unique needs?

Rigid software often forces you to adapt your processes, or it requires expensive custom development to match your specific operational workflows. This can hinder agility and inflate costs.

This is Donesafe’s core differentiator. It empowers administrators to modify almost anything without coding, using a drag-and-drop interface to build forms and complex workflows. From my testing, this Donesafe solution truly shines by allowing you to tailor the platform precisely to your unique processes and requirements.

This means you can rapidly adapt the system to changing business needs, achieve an exact fit for your operations, and save significantly on costly development.

The real power of Donesafe lies in how these modules connect, offering a unified EHSQ management system. All Donesafe solutions share data, providing a holistic view of your operations and eliminating information silos, preparing you for the next section on pricing.

Donesafe Pricing

Worried about custom software pricing?

Donesafe pricing operates on a custom quote model, meaning you’ll directly engage their sales team for a tailored proposal. This approach ensures your investment precisely matches your organization’s unique EHSQ needs.

1. Pricing Model & Cost Factors

Understanding Donesafe’s cost structure.

Donesafe’s pricing is subscription-based, but you won’t find fixed tiers. Instead, they build a custom package for you. What I found regarding pricing is that it’s tailored to specific modules selected and the number of active users you have. Factors like “Full Users” versus “End Users” also significantly influence your final quote, ensuring you only pay for what’s relevant to your team’s needs.

From my cost analysis, this means your monthly costs align directly with your operational requirements and scale.

2. Value Assessment & ROI

Is this a smart investment?

Donesafe’s custom pricing model aims to deliver significant ROI by providing a solution specifically designed for your business, avoiding generic features you don’t need. This no-code configurability means less reliance on expensive developers and a more agile platform for your teams. Budget-wise, it positions itself as a competitive option for mid-market and smaller enterprise companies compared to pricier, rigid legacy systems.

The result is your budget gets better visibility and predictability, delivering strong value for your EHSQ processes.

3. Budget Planning & Implementation

Prepare for comprehensive budgeting.

Beyond the core subscription, you’ll need to account for one-time implementation costs covering initial setup, configuration support, and dedicated training sessions. From my research, these professional services are crucial for a smooth rollout and contribute substantially to your first-year total cost of ownership. This approach helps you avoid unexpected surprises by outlining all necessary services upfront to ensure successful adoption.

So for your business size, you can expect to allocate budget for both ongoing subscriptions and initial setup.

My Take: Donesafe’s custom pricing emphasizes flexibility and tailored value, making it ideal for mid-market businesses seeking a configurable EHSQ solution without the rigidity or high cost of top-tier enterprise platforms.

The overall Donesafe pricing reflects customized value aligned with your specific EHSQ needs.

Donesafe Reviews

Real user experiences paint a clear picture.

To understand Donesafe, I dove deep into Donesafe reviews across major platforms. This section provides an analytical look at what actual customers share about their successes and challenges with the software, offering practical insights for your decision.

1. Overall User Satisfaction

Users generally find Donesafe positive.

From my review analysis, Donesafe consistently earns high marks, often outperforming older EHS systems. What I found in user feedback is a general sentiment of satisfaction, particularly regarding its modern interface and ease of use. Many Donesafe reviews highlight how approachable the system feels, simplifying daily tasks for users.

This suggests you can anticipate a relatively smooth initial adoption for your team, driven by the clean design and intuitive functionality for daily operations.

2. Common Praise Points

Configurability truly shines for users.

What stands out in Donesafe reviews is the praise for its flexibility and no-code configuration. Users consistently commend the ability to tailor workflows and forms to their exact needs without costly developer intervention. This profound adaptability is a recurring theme, allowing businesses to mirror unique operational processes within the software perfectly.

This means you can customize Donesafe to fit your unique business processes, enhancing efficiency and relevance.

3. Frequent Complaints

Setup can be a complex hurdle.

While praise is strong, user feedback frequently points to implementation complexity as a significant challenge. Customers indicate the platform’s power requires a dedicated project lead and considerable time for initial setup. This isn’t an “out-of-the-box” solution, as many Donesafe reviews articulate, requiring an investment in thorough configuration effort.

This means you should plan for a robust setup phase, ensuring you allocate sufficient resources and training time.

Overall, the Donesafe reviews reflect a potent platform, offering strong configurability and user experience once established. You can expect high value, provided you commit to the initial setup and administrative learning curve.

Best Donesafe Alternatives

Considering Donesafe, but weighing your options?

The best Donesafe alternatives include several strong options, each better suited for different business situations and priorities. I’ll help you navigate these choices.

1. SafetyCulture (iAuditor)

Need simple mobile inspections first?

SafetyCulture (iAuditor) excels if your priority is empowering frontline teams with easy-to-use digital checklists and inspections, especially when you’re just starting to digitize. What I found comparing options is that this alternative is mobile-first and great for quick adoption, though it’s less a full EHS platform and more focused on simple data capture.

Choose SafetyCulture when your primary need is agile, department-level inspections, not a comprehensive, integrated EHS suite.

2. VelocityEHS

Enterprise-scale EHS, deep specialization?

VelocityEHS makes sense for large enterprises in high-risk industries that require deep, specialized EHS capabilities like industrial hygiene or ergonomics. From my competitive analysis, this alternative typically provides more established, out-of-the-box enterprise features, but with a higher price point and less configuration flexibility than Donesafe.

Opt for VelocityEHS when your organization demands mature, specialized modules and prefers a standardized, enterprise-grade system.

3. Intelex

Primarily focused on quality and environmental?

Intelex is a strong alternative if your main drivers are complex quality management (QMS, like ISO 9001) or stringent environmental compliance reporting, alongside health and safety. From my analysis, Intelex offers deep QMS and environmental strength, making it a premium enterprise solution with significant implementation requirements.

Choose Intelex when robust quality processes and detailed environmental reporting are paramount, and you have the budget for a heavyweight platform.

4. EHS Insight

Prefer pre-configured workflows over no-code flexibility?

EHS Insight is a very direct alternative to Donesafe, targeting a similar mid-market audience with a comprehensive EHSQ suite. What I found comparing options is that EHS Insight provides more pre-configured workflows, potentially leading to a faster initial setup for teams who prefer less “build-it-yourself” customization.

Consider EHS Insight when you prioritize a somewhat faster out-of-the-box deployment and established best-practice workflows over Donesafe’s ultimate no-code flexibility.

Ultimately, the best Donesafe alternatives depend on your specific needs, budget, and desired level of configuration. Consider your unique operational requirements and scale carefully.

Setup & Implementation

How complex is Donesafe’s deployment?

Implementing Donesafe requires a thoughtful approach, not a simple plug-and-play setup. This Donesafe review section offers practical insights into deployment, helping you set realistic expectations for success.

1. Setup Complexity & Timeline

Expect a significant initial setup effort.

Donesafe’s configurability, while powerful, means the initial build requires detailed process mapping and workflow design. From my implementation analysis, getting the configuration perfect takes time, often several weeks to a few months for a comprehensive setup, depending on your organization’s complexity and internal resources.

You’ll need a dedicated internal project manager to lead this, planning extensively for process mapping and system configuration upfront.

2. Technical Requirements & Integration

Minimal on-premise technical requirements.

As a cloud-based SaaS, Donesafe largely removes hardware burdens. Your team needs modern web browsers and stable internet access. What I found about deployment is that the mobile app works offline, which is critical for field teams, so consider device readiness and connectivity in remote areas.

Ensure your mobile devices support the app and network is robust. You’ll focus on configuration, not infrastructure setup.

3. Training & Change Management

Training varies by user role.

Frontline users find Donesafe intuitive, ensuring easy adoption and minimal training needs. Implementation-wise, the administrator learning curve is steeper, requiring dedicated practice to master the no-code workflow builder and logic engine for effective system management.

Plan for comprehensive administrator training. For end-users, emphasize the system’s ease to encourage rapid and broad adoption across your teams.

4. Support & Success Factors

Leverage vendor implementation support.

Donesafe offers implementation support packages, which my analysis shows are highly recommended. What I found about deployment is that initial implementation support is crucial for companies without a dedicated, tech-savvy EHS administrator, ensuring a solid, functional platform build.

A dedicated project lead and professional services are critical. Focus on perfecting your configurations to drive long-term system success.

The overall Donesafe implementation is a significant project but manageable with proper planning and resources. This approach ensures your system aligns perfectly with processes for long-term success.

Who’s Donesafe For

Find your fit for safety and compliance.

Target user analysis is key for your Donesafe review. I’ll guide you through specific business profiles, team sizes, and use cases to help you quickly assess if this software aligns with your operational needs and priorities.

1. Ideal User Profile

Businesses seeking tailored EHSQ solutions.

Donesafe is ideal for mid-market to smaller enterprise companies (200-5,000 employees) needing a unified, flexible EHSQ platform. If you’ve outgrown basic spreadsheets or simple point solutions, you’ll appreciate its no-code configurability. From my user analysis, it especially suits organizations eager to adapt software to their unique processes.

Your EHS managers, field supervisors, and frontline staff will thrive with a system that molds to their specific workflows and reporting needs.

2. Business Size & Scale

Scaling EHSQ for your growing operations.

This platform is designed for companies with 200 to 5,000 employees who need to manage distributed workforces across various sites. Your team will find this works well if you require robust capabilities without the rigidity of legacy enterprise systems. What I found about target users is that it handles complexity beyond small business tools.

You’ll know it’s a good fit if your current EHS approach feels fragmented and you’re ready for a comprehensive, adaptable system.

3. Use Case Scenarios

Tailoring safety to specific site operations.

Donesafe excels for industries like construction, manufacturing, logistics, and retail where adapting safety processes to specific sites or functions is crucial. If your core requirement is the ability to mold software to your processes, not vice-versa, you’ll benefit. User-wise, it digitizes and automates diverse compliance workflows.

You’ll find this works when your priority is enabling field teams to easily report hazards and complete checklists on mobile, even offline.

4. Who Should Look Elsewhere

Not for every business profile.

If you’re a very small business (under 200 employees) or lack a dedicated project lead for implementation, Donesafe might be overkill. Your team could find the initial setup complex and time-consuming. From my user analysis, it’s not an out-of-the-box system; administrators need training for its powerful configuration engine.

Consider simpler, less configurable EHS solutions if your needs are basic or you require immediate, plug-and-play functionality without customization effort.

Ultimately, your Donesafe review hinges on your commitment to customization and whether your organization values a highly adaptable EHSQ platform. This analysis helps you determine if your business profile aligns with Donesafe’s strengths.

Bottom Line

Donesafe offers a powerful safety solution.

My Donesafe review synthesizes comprehensive analysis into a clear verdict. I will guide you through the software’s core strengths, notable limitations, and ultimately, whether it’s the right fit for your business.

1. Overall Strengths

Configurability stands out for sure.

The platform excels with its highly configurable, no-code environment, allowing businesses to precisely tailor EHSQ workflows. The intuitive mobile app is a game-changer for field staff, ensuring easy incident reporting and inspections on the go. This user-centric design dramatically boosts end-user adoption and data collection efficiency across your operations.

These strengths lead to better compliance, reduced IT reliance, and a highly engaged workforce contributing to safety.

2. Key Limitations

Complexity requires careful navigation.

Despite its flexibility, initial Donesafe implementation can be complex and time-consuming, requiring dedicated internal resources. Administrators face a significant learning curve to master the no-code engine, and customer support experiences are sometimes inconsistent. This demands thorough planning from your team.

These aren’t deal-breakers for prepared organizations but necessitate a proactive approach to setup and ongoing administration.

3. Final Recommendation

It’s a strong choice for many.

My recommendation is strong for mid-market and smaller enterprises seeking a flexible, scalable EHSQ platform, especially those with distributed field teams. Based on this review, it thrives when your team commits to initial configuration. Donesafe truly empowers businesses to digitize safety without needing developer intervention.

Your success hinges on resource allocation for implementation. If you prioritize configurability and mobile access, Donesafe merits serious consideration.

Overall, this Donesafe review concludes that the platform offers significant value for the right business context, provided you plan adequately for its robust configuration. It’s a powerful tool.