Egnyte
Egnyte is a unified content security and governance platform that protects your business files while providing secure access and collaboration tools for teams working from any location.
Hyland OnBase
Hyland OnBase is a unified enterprise information platform that combines document management, case management, and business process automation to help you centralize your critical content and streamline your daily workflows.
Quick Comparison
| Feature | Egnyte | Hyland OnBase |
|---|---|---|
| Website | egnyte.com | hyland.com |
| Pricing Model | Subscription | Custom |
| Starting Price | $20/month | Custom Pricing |
| FREE Trial | ✓ 15 days free trial | ✘ No free trial |
| Free Plan | ✘ No free plan | ✘ No free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 2007 | 1991 |
| Headquarters | Mountain View, USA | Westlake, USA |
Overview
Egnyte
Egnyte gives you a secure, unified platform to manage all your business content, whether it lives in the cloud or on-premises. You can collaborate on large files without lag, automate data governance to stay compliant, and protect your sensitive information from ransomware. It acts as a single source of truth for your documents, combining the ease of consumer cloud storage with the strict security controls required by modern IT departments.
You can easily integrate it with your existing tech stack, including Microsoft 365, Google Workspace, and specialized industry tools. It is particularly effective for mid-market and enterprise companies in highly regulated sectors like life sciences, construction, and financial services. By centralizing your file management, you reduce the risk of data breaches while ensuring your team stays productive from any device or office.
Hyland OnBase
Hyland OnBase helps you manage your entire world of information by centralizing your documents, data, and processes in one secure location. You can eliminate manual data entry and paper-based bottlenecks by capturing information at its source and routing it automatically to the right people. It acts as a single point of truth for your organization, ensuring that you always have the most current version of a file exactly when you need it.
The platform is designed for mid-market and enterprise organizations across highly regulated sectors like healthcare, government, and financial services. You can use it to automate complex case management tasks, ensure regulatory compliance with automated retention policies, and integrate your content directly with your existing ERP or CRM systems. It scales with your growth, allowing you to start with a single department and expand across your entire enterprise as your needs evolve.
Overview
Egnyte Features
- Hybrid File Access Access your files at lightning speed using local caching while keeping everything synced perfectly with the cloud.
- Ransomware Detection Protect your business with automated alerts that detect suspicious behavior and block attacks before they encrypt your data.
- Content Governance Find and secure sensitive information automatically across your entire environment to meet strict compliance requirements like GDPR.
- Secure External Sharing Share large files safely with outside partners using password protection, expiration dates, and detailed access tracking.
- Co-Editing Integration Collaborate in real-time with your team using built-in integrations for Microsoft 365 and Google Workspace applications.
- Granular Permissions Control exactly who can view, edit, or delete folders with flexible permission levels that match your organizational structure.
Hyland OnBase Features
- Intelligent Capture. Capture documents and data automatically from scanners, emails, or mobile devices to eliminate manual data entry errors.
- Workflow Automation. Route documents through your custom business processes automatically to speed up approvals and reduce operational delays.
- Dynamic Case Management. Manage complex processes that require human judgment by viewing all related data, tasks, and conversations in one place.
- Native Integrations. Access your documents directly within the applications you use every day, like Microsoft Office, SAP, or Salesforce.
- Records Management. Automate your document retention and destruction schedules to stay compliant with industry regulations and legal requirements.
- Mobile Access. Review documents and approve workflows from your smartphone or tablet while you are away from your desk.
Pricing Comparison
Egnyte Pricing
- 5 to 30 users
- 1TB total storage
- 10GB max file size
- Desktop and mobile access
- Microsoft 365 & Google integrations
- Standard support
- Everything in Business, plus:
- Unlimited users
- Active Directory & SSO integration
- Role-based administration
- Advanced security reporting
- 25GB max file size
Hyland OnBase Pricing
Pros & Cons
Egnyte
Pros
- Excellent performance when handling very large files
- Robust security features that satisfy compliance audits
- Reliable hybrid sync between local and cloud
- Intuitive interface that mimics familiar folder structures
- Strong integration with Microsoft 365 and Outlook
Cons
- Pricing is higher than basic cloud storage
- Initial setup requires some technical IT knowledge
- Mobile app can be slower than desktop
- Advanced governance features require higher-tier plans
Hyland OnBase
Pros
- Highly customizable to fit unique industry business processes
- Deep integration capabilities with existing enterprise software systems
- Strong security features and granular user access controls
- Reliable performance even when managing millions of documents
Cons
- Significant time investment required for initial system setup
- Administrator training is necessary due to platform complexity
- Upgrading to newer versions can be a resource-intensive process