M-Files
M-Files is a metadata-driven document management platform that organizes and secures your business information based on what it is rather than where it is stored across your organization.
Process Street
Process Street is a modern process management platform that helps you create, track, and automate core business workflows through interactive checklists to ensure your team follows consistent operating procedures.
Quick Comparison
| Feature | M-Files | Process Street |
|---|---|---|
| Website | m-files.com | process.st |
| Pricing Model | Custom | Freemium |
| Starting Price | Custom Pricing | Free |
| FREE Trial | ✓ 30 days free trial | ✓ 14 days free trial |
| Free Plan | ✘ No free plan | ✓ Has free plan |
| Product Demo | ✓ Request demo here | ✓ Request demo here |
| Deployment | ||
| Integrations | ||
| Target Users | ||
| Target Industries | ||
| Customer Count | 0 | 0 |
| Founded Year | 1987 | 2014 |
| Headquarters | Tampere, Finland | San Francisco, USA |
Overview
M-Files
M-Files changes how you interact with company data by ditching traditional folder structures for a metadata-driven approach. Instead of hunting through nested folders, you find documents based on what they are—like a specific client name, project ID, or expiration date. This unique system connects to your existing storage, whether that is SharePoint, network folders, or local drives, giving you a single point of truth without moving all your files.
You can automate complex business processes like invoice approvals, contract lifecycles, and compliance audits with built-in workflow tools. The platform automatically applies security permissions and retention policies based on the document type, ensuring your sensitive data stays protected. It is particularly effective for regulated industries like manufacturing, professional services, and financial firms where document control and audit trails are non-negotiable requirements.
Process Street
Process Street is a simple way for you to manage your team's recurring checklists and procedures. Instead of static documents that sit in a folder, you get interactive workflows that guide your team through every step of a task. You can create rich documents with images, videos, and form fields to capture data as work happens, ensuring nothing falls through the cracks during complex operations.
You can use it for everything from employee onboarding and client setups to content approvals and safety inspections. The platform helps you maintain high standards by providing visibility into who is doing what and when. It scales with your needs, offering a free version for individuals and robust paid plans for teams that need advanced automation, conditional logic, and role-based permissions.
Overview
M-Files Features
- Metadata-Driven Search Find any document instantly by searching for what it is—like a customer or date—instead of remembering where it was saved.
- Automated Workflows Streamline your business processes by automating document approvals, notifications, and task assignments to keep your team moving forward.
- External Repository Connectors Access and manage files stored in SharePoint, Google Drive, or network folders directly through one unified M-Files interface.
- Version Control Track every change made to a document and revert to previous versions easily, ensuring you always work on the latest draft.
- Dynamic Permissions Control access automatically based on metadata, so only the right people see sensitive documents without manual folder-level adjustments.
- Offline Access View and edit your critical documents even without an internet connection, with automatic syncing once you are back online.
Process Street Features
- Interactive Checklists. Turn your static SOPs into live checklists where you can track progress and ensure your team follows every step.
- Conditional Logic. Create truly dynamic workflows that automatically adapt and show or hide tasks based on the data you enter.
- Collaborative Approvals. Streamline your decision-making by setting up single or multi-stage approval flows for any task or document.
- Data Capture Forms. Collect structured data within your workflows using form fields, then sync that information directly to your other tools.
- Task Assignments. Assign specific steps to different team members and set dynamic due dates to keep your projects on schedule.
- Workflow Automations. Connect your processes to thousands of apps to trigger actions automatically and eliminate manual data entry.
Pricing Comparison
M-Files Pricing
Process Street Pricing
- 1 active workflow
- Unlimited pages
- Unlimited storage (5MB/file)
- Email support
- Standard templates
- Everything in Free, plus:
- Up to 5 members
- Unlimited workflow runs
- Conditional logic
- Stop tasks
- Role-based permissions
Pros & Cons
M-Files
Pros
- Superior search capabilities compared to traditional folder systems
- Highly flexible metadata structure adapts to any business
- Excellent version history and audit trail for compliance
- Strong integration with Microsoft Office and Outlook
Cons
- Initial setup and configuration requires significant planning
- Steep learning curve for users used to folders
- Mobile app interface is less intuitive than desktop
- Pricing is high for very small businesses
Process Street
Pros
- Intuitive interface makes creating complex workflows simple
- Conditional logic handles complicated business rules easily
- Strong integration capabilities with Zapier and Slack
- Excellent for maintaining consistency across remote teams
Cons
- Pricing can be high for very small teams
- Mobile app experience is less robust than desktop
- Steep learning curve for advanced automation features