MeetingBooster Review: Overview, Features, Pricing & Alternatives in 2025

Back-to-back meetings with no real outcomes?

If you’re looking into MeetingBooster, chances are you’re tired of meetings that eat up your calendar but don’t deliver clear results or accountability.

The real struggle here is that action items slip through the cracks, leaving projects stalled and your team frustrated every single day.

MeetingBooster takes a practical approach by automating agenda building, minutes-taking, and follow-ups, while integrating tightly with tools like Outlook, Teams, and Zapier. These touches do more than shave minutes off your process—they drive actual change in meeting culture and results.

In this review, I’m breaking down how MeetingBooster helps turn meetings into documented, actionable outcomes, so you can see if it matches your needs for better structure and accountability.

You’ll get my hands-on evaluation of key features, pricing, task tracking, integration flexibility, compliance strengths, and honest takes on the leading alternatives—all in this MeetingBooster review—to make your short list easier.

You’ll walk away with the features you need to pick the right fit and finally fix your broken meeting process confidently.

Let’s dive into the analysis.

MeetingBooster Overview

MeetingBooster is the specialized meeting division of MatchWare, a respected Danish software house that has been operating since 1992. Their entire mission is built around driving accountability.

I find they serve a very broad market, from small businesses to large enterprises, with a strong presence in corporate, education, and government sectors. Their key strength is improving formal meeting governance and outcomes, a much different goal than simple team collaboration tools.

A significant recent development was their parent company achieving full ISO 27001 compliance. It’s a critical enterprise trust signal that I will unpack further through this MeetingBooster review for you.

Unlike competitors like Fellow that focus on informal check-ins, MeetingBooster feels purpose-built for higher stakes. It provides a structured platform for the entire meeting lifecycle, which translates to better procedural rigor and the clear audit trails your business needs.

They work with organizations that simply can’t afford messy documentation or missed action items. You’ll find them used in sectors where strict procedural adherence is a mandatory, non-negotiable requirement.

From my analysis, their current strategy is a very clear bet on deep Microsoft ecosystem integration and robust, certifiable security compliance. This directly addresses the main concerns I consistently hear from enterprise buyers about secure, scalable IT adoption.

Let’s dive into its core features.

MeetingBooster Features

Meetings feel like time drains, not productive sessions?

MeetingBooster features are designed to streamline your entire meeting process, ensuring every discussion leads to clear actions. Here are the five main MeetingBooster features that transform meeting efficiency.

1. Agenda Management

Struggling with disorganized meeting preparation?

Without a clear agenda, meetings can quickly go off-topic, leading to wasted time and unclear outcomes. This often frustrates attendees.

MeetingBooster’s Agenda Management helps you create structured, professional agendas with ease, ensuring everyone knows what to expect. From my testing, the customizable templates and pre-meeting task assignments really stand out. This feature prepares participants thoroughly before discussions even begin.

This means you can ensure every meeting starts with purpose, leading to more focused and efficient discussions for your team.

2. Minutes Taking

Tired of inaccurate or delayed meeting minutes?

Manual note-taking can be messy and lead to important decisions being lost or misremembered. This often delays critical follow-ups.

This feature streamlines the process of capturing decisions and action items in real-time, even auto-generating minutes after the meeting. What I found impressive is how discussions can be quickly converted into clear action plans, reducing post-meeting administrative burden.

This helps you ensure that all meeting outcomes are accurately recorded and immediately available, improving transparency and accountability.

3. Task Management and Follow-up

Actions from meetings consistently fall through the cracks?

Without a robust system for assigning and tracking tasks, accountability can vanish, leading to missed deadlines and stalled projects. This undermines team efforts.

MeetingBooster allows you to assign tasks during the meeting, set deadlines, and track progress, ensuring nothing is forgotten. This is where MeetingBooster shines; its automated follow-ups and integrations with Outlook ensure tasks stay front and center for everyone involved.

The result is your team gains clear ownership and visibility over all action items, leading to higher completion rates and project success.

4. Recurring Meetings

Managing recurring meetings is a constant headache?

Keeping track of decisions and tasks across a series of regular meetings can be incredibly challenging, leading to disjointed progress. This creates unnecessary repetition.

This feature simplifies organizing recurring sessions by linking agendas, minutes, and tasks across meetings seamlessly. It ensures continuity and easy access to historical information. What I love about this approach is how it maintains a consistent record of discussions and decisions over time, which saves you countless hours.

This means you can easily maintain continuity and track progress across ongoing projects, ensuring every follow-up meeting builds on the last.

5. Meeting Analytics

Unsure if your meetings are actually effective?

Without data, it’s hard to identify if meetings are productive, or if they are simply consuming valuable time without tangible results. This masks inefficiencies.

MeetingBooster’s Meeting Analytics provides detailed reports on meeting outcomes, participant engagement, and task completion. From my evaluation, the insights into “intellectual wastage” are particularly useful for identifying areas for improvement. This powerful feature helps you refine your meeting strategy.

So as a manager, you could gain critical insights to optimize your meeting processes, making every session more productive and impactful.

These MeetingBooster features work together to create a comprehensive meeting management ecosystem that ensures every discussion translates into actionable results.

MeetingBooster Pricing

What about hidden costs?

MeetingBooster pricing operates on a custom quote model, meaning you’ll need to contact their sales team for a precise breakdown based on your organization’s specific needs.

1. Pricing Model & Cost Factors

Understanding their pricing approach.

MeetingBooster’s pricing is not publicly listed, requiring a direct quote tailored to your user count and specific requirements. They offer annual subscriptions, and discounts may be available for these, which is a common practice that can help your long-term budget. The main cost drivers are the number of users you need to support, from 20 to over 10,000.

This means your pricing will be highly customized, directly reflecting your team’s size and expected usage.

2. Value Assessment & ROI

Is this an investment worth making?

MeetingBooster aims to boost your meeting effectiveness and accountability, which directly translates to time and cost savings from more productive sessions. What I found regarding pricing is that while it’s custom, the value comes from streamlining your meeting lifecycle, reducing “intellectual wastage” and improving ROI for your meeting time.

Budget-wise, this helps you justify the investment by showing clear operational efficiency gains and improved outcomes.

3. Budget Planning & Implementation

Planning your MeetingBooster budget.

Beyond the core subscription, consider potential costs for deep integrations with your existing systems, though many are included through Zapier or Power Automate. What I recommend is clearly outlining your expected user count and integration needs to their sales team for the most accurate quote, helping you understand the total cost of ownership.

For your budget, this approach helps you avoid any surprises, ensuring a comprehensive view of your investment upfront.

My Take: MeetingBooster’s custom pricing model makes it a flexible option for organizations of all sizes, allowing you to pay only for the scale and features your business truly needs.

The overall MeetingBooster pricing reflects a tailored solution for enterprise-level meeting management.

MeetingBooster Reviews

What do real customers actually think?

This section dives into MeetingBooster reviews, analyzing genuine user feedback to give you balanced insights into what customers truly experience with this software.

1. Overall User Satisfaction

Users seem consistently impressed.

From my review analysis, MeetingBooster generally garners positive sentiment, with users highlighting its ability to simplify complex meeting processes. What I found in user feedback is how its intuitive design streamlines meeting management, making teams more efficient and productive.

This indicates you can expect a solution that genuinely enhances meeting effectiveness.

2. Common Praise Points

Streamlined features win users over.

Users consistently praise the agenda and minutes features, noting how easy it is to create professional documents. From the reviews I analyzed, improved accountability through task tracking is frequently mentioned, ensuring action items are never forgotten.

This means you can expect better follow-through and clearer responsibilities post-meeting.

3. Frequent Complaints

Are there common user frustrations?

Information on frequent complaints or specific implementation challenges from user reviews is not publicly available. Therefore, review-wise, it’s hard to pinpoint widespread issues directly from public customer feedback.

This suggests that any issues encountered might be specific to individual user cases rather than systemic.

The overall MeetingBooster reviews reflect strong user satisfaction with core features, though public complaints are scarce.

Best MeetingBooster Alternatives

Which meeting management tool is right for you?

The best MeetingBooster alternatives include several strong options, each better suited for different business situations, team sizes, and specific meeting priorities.

1. Fellow.app

Prioritizing integrated team performance and goals?

Fellow excels at connecting meeting notes to broader team goals, fostering a culture of ownership and continuous feedback alongside meeting management. Alternative-wise, Fellow improves meeting experience with goal-setting focus, differing from MeetingBooster’s more formal, process-driven approach.

Choose Fellow if your primary need is fostering accountability around goal-setting within your team meetings.

2. Hypercontext

Seeking an affordable solution for one-on-ones?

Hypercontext offers a strong focus on structured one-on-one meetings and performance reviews, including a free basic plan for smaller teams. What I found comparing options is that Hypercontext provides an affordable entry point with robust features for focused individual and team check-ins.

Consider this alternative when your organization heavily relies on structured one-on-ones and budget is a key factor.

3. OnBoard BMS

Is secure, dedicated board meeting management crucial?

OnBoard BMS is specifically designed for board-level meetings, emphasizing governance, security, and director engagement with sensitive information. From my analysis, OnBoard BMS offers unparalleled governance and security for critical board communications, distinguishing it from general enterprise tools.

Choose OnBoard BMS when your primary need is a highly secure, dedicated solution for formal board meetings.

The best MeetingBooster alternatives depend on your organization’s specific meeting types and security needs, not just features.

MeetingBooster Setup

How complex is the implementation process?

This MeetingBooster review explores what it really takes to deploy and adopt the software, helping you set realistic expectations for your MeetingBooster setup.

1. Setup Complexity & Timeline

Is MeetingBooster setup truly easy?

Cloud deployment of MeetingBooster is designed for minimal effort and rapid deployment, with MatchWare handling maintenance and upgrades. From my implementation analysis, you can get started very quickly with cloud deployment, making it ideal for businesses seeking rapid go-live rather than extended projects.

For on-premise implementations, plan for standard software installation and configuration steps typical of self-hosted solutions.

2. Technical Requirements & Integration

What about your existing tech stack?

MeetingBooster functions as a responsive web application across browsers and mobile devices, requiring no specific hardware investment. What I found about deployment is that it integrates well with Microsoft Office and Google Workspace, streamlining workflows with your current productivity tools.

Your IT team will appreciate the Active Directory sync for user management, simplifying account setup and permission allocation.

3. Training & Change Management

Will your team actually use it?

MeetingBooster’s intuitive interface aims to simplify the learning curve, making the transition from traditional methods efficient. From my analysis, user-friendly design significantly reduces training time compared to solutions requiring deep technical knowledge or complex new workflows.

Provide in-person or live online training sessions to reinforce best practices and ensure enthusiastic user adoption from day one.

4. Support & Success Factors

What support can you expect?

While specific user feedback on support quality isn’t publicly detailed, MatchWare offers customer support services to assist users. From my analysis, proactive engagement with available support can optimize your meeting workflows and address any setup questions efficiently.

Plan to utilize their product orientation and free trial configuration to tailor MeetingBooster to your specific organizational needs.

Overall, your MeetingBooster setup offers a relatively straightforward path to deployment, with success heavily reliant on user adoption and leveraging its core features.

Bottom Line

Is MeetingBooster your ultimate meeting solution?

My MeetingBooster review concludes it’s a robust solution for organizations prioritizing structured meetings and accountability, offering significant efficiency gains.

1. Who This Works Best For

Organizations with frequent, formal meetings.

MeetingBooster is ideal for corporate, education, and non-profit organizations of all sizes that conduct recurring, structured meetings and require strong accountability. From my user analysis, businesses with strict compliance requirements will find its audit trails particularly beneficial for regulatory adherence.

You’ll succeed if your organization aims to formalize meeting processes and track action items to improve completion rates.

2. Overall Strengths

End-to-end meeting lifecycle management truly excels.

The software shines in its ability to streamline everything from agenda creation and automated minute generation to advanced task tracking and robust analytics. From my comprehensive analysis, its seamless Microsoft ecosystem integrations like Outlook, Teams, and SharePoint significantly enhance workflow for existing users.

These strengths translate into improved meeting efficiency, better accountability, and a quantifiable return on your investment in meeting governance.

3. Key Limitations

Pricing transparency is a notable drawback.

While the feature set is impressive, the primary limitation is the lack of publicly available pricing information, requiring direct contact with sales. Based on this review, the opaque pricing structure might deter smaller businesses or those seeking immediate cost comparisons during their initial software research phase.

I’d say this limitation is a hurdle for initial evaluation, but not a deal-breaker if the robust feature set aligns with your enterprise needs.

4. Final Recommendation

MeetingBooster receives a strong recommendation.

You should choose this software if your organization needs a comprehensive, formalized solution for managing critical meetings with an emphasis on accountability and compliance. From my analysis, this solution transforms inefficient meetings into productive assets, especially for recurring board or committee sessions.

My confidence level is high for serious businesses looking to elevate their meeting governance and operational efficiency.

This MeetingBooster review affirms its strong value for organizations prioritizing structured meetings and accountability, making it a powerful tool for your business.